[Amended 2-13-2014 by Ord. No. 2-2014]
A. Policy. The main function of City Hall is to provide adequate working
space for City government activities. A secondary function of the
building is to provide public meeting spaces.
B. Procedure for use. In order to avoid conflicts over building use,
the following procedure is to be followed:
(1) Rooms available for public use:
Room
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Maximum Number of People
|
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Council Chambers
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175
|
Meeting Room No. 1
|
30
|
Meeting Room No. 2
|
20
|
Court Room
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100
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Jury Rooms
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12
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(2) Hours of building use: 7:00 a.m. to 9:00 p.m.
(3) Restrictions:
(a)
City Council can preempt, for its own use, any room in City
Hall.
(b)
Court room and jury rooms are restricted for court functions
on every Monday for Drug Court and every Thursday for Traffic Court,
Small Claims and Ogdensburg Municipal Code violations.
(c)
City Court may preempt use of the court room or jury rooms at
any time for court proceedings.
(d)
Whenever possible, City government functions will be given priority
as long as they are scheduled early enough to allow prior scheduling
to be changed.
(e)
No religious ceremonies will be allowed in City Hall.
(4) Scheduling. Everyone wishing to the Council Chambers, Meeting Room
No. 1 or Meeting Room No. 2 in City Hall must schedule its use with
the City Manager's secretary at 393-6100. Everyone wishing to use
the Court Room or the Jury Meeting Room must schedule its use with
the Chief Court Clerk at 393-3941. Scheduling will be done on a first
come, first served basis.
[Amended 5-12-2003]
In the interest of providing a safe and healthy environment
for employees, clients and the general public and in accordance with
Article 13-E of the Public Health Law, the following smoking rules
have been adopted:
A. Smoking is prohibited in all City-owned indoor areas.
B. Smoking is prohibited in any enclosed work area, including City cars,
trucks and heavy equipment.
C. Smoking is also prohibited in the Council Chambers, conference and
meeting rooms, elevators, hallways, restrooms and rooms or areas containing
equipment used by employees in common.
D. Locations that may be considered for designation as "smoking permitted"
include outdoor areas only. Department heads responsible for their
respective building's operations may establish outdoor smoking areas
with permanent receptacles for collection of discarded cigarettes
or tobacco products.
E. Employees found smoking outside of designated "smoking permitted"
areas will be considered in violation of City of Ogdensburg rules
and will be subject to appropriate disciplinary procedures.
F. Copies of these rules will be posted and distributed to all employees.
[Added 11-26-2007 by Ord.
No. 14-2007]
A. Policy. It is the intent of the City that the Dobisky Center shall:
(1)
Provide adequate working space for the operations and activities
of the Department of Recreation of the City of Ogdensburg;
(2)
Provide public meeting space;
(3)
Serve as a visitors' center for the City marina and waterfront;
(4)
Serve as a center for marina operations;
(5)
Serve as a boaters' lounge; and
(6)
Provide concession facilities for visitors and the citizens
of Ogdensburg.
B. Procedure for use.
(1)
The following rooms shall be available for public use:
Room
|
Maximum Number of People
|
---|
Marina View (large meeting room)
|
60
|
The General's Room (small meeting room)
|
30
|
Exclusive use of both rooms
|
100
|
(2)
Rules and regulations:
[Amended 5-11-2009 by Ord. No. 4-2009; 3-1-2023 by Ord. No. 4-2023]
(a)
Reservations require the completion of an application, a room
cannot be held until the application is filled out and returned with
the payment of all fees and deposits. Applications will only be accepted
from persons who are 18 years of age or older.
(b)
The meeting rooms are to be left in the same condition as found,
including placement of tables and chairs. The rooms shall be cleaned
and garbage disposed of in containers provided. Failure to comply
with all policy, rules and regulations may result in disapproval of
future City facilities application submissions for the individual.
Any damage incurred during an event will be the financial responsibility
of the applicant for that event.
(c)
The user is responsible for setup before use and cleaning of
the room after use. One adult for each 10 children at an event must
be present and on the premises at all times. A child shall be considered
a person under 16 years of age.
(d)
Application for use of room must be filled out completely and
signed. Usage fee must be paid by cash or personal check made payable
to the City of Ogdensburg at the time of the submission of the application.
No room shall be deemed reserved until payment is received.
(e)
Tables and chairs are to be lifted (not dragged) when arranging
the room for an event. The tables and chairs cannot be removed from
rooms without permission.
(f)
A room may be reserved for long-term group use for a term of
six months so long as said long-term reservation does not unreasonably
limit the use of the room by others. A long-term reservation may be
renewed for six-month terms thereafter.
(g)
Alcohol is permitted only in accordance with the City's approved alcohol policy agreement. (See §
AR-26.5)
(h)
No smoking is allowed in the building. The building includes
the deck area, public areas, green space and parking lot within 50
feet of the building.
(i)
Consumption of cannabis in any form is strictly forbidden on
any City-owned premises; all municipal code and New York State laws
pertaining to cannabis apply.
(j)
If the kitchen is used, it must be cleaned prior to leaving.
(k)
Any damage or equipment broken must be reported to the attendant
immediately. The renter shall be responsible for any and all damage.
(l)
Deposits shall be refunded within one week of an event, upon
inspection of the premises, if no damage is found and no cleaning
is required.
(3)
Fees.
[Amended 3-1-2023 by Ord. No. 4-2023]
(a)
The rental rates to be charged shall be established on an annual
basis by the Ogdensburg City Council.
(b)
Either or both rooms are available for use between the weekday
hours of 9:00 a.m. and 4:00 p.m., at no charge, to not-for-profit
organizations and citizens' groups that serve in Ogdensburg.
All other hours are subject to fees; Ogdensburg not-for-profits may
request a waiver or reduction of the fee, to be approved by the Director.
(4)
Applicant cancellations.
[Added 3-1-2023 by Ord.
No. 4-2023]
(a)
A full refund of any reservation will be granted to applicants
who cancel at least two weeks prior to the date of the event. Refunds
will not be granted less than two weeks from the date of the event.
[Added 1-26-2009 by Ord.
No. 1-2009; 3-1-2023 by Ord. No. 4-2023]
A. In the interest of promoting the safe and responsible use of alcohol
at events being held in municipal facilities and to:
(1)
Protect citizens, volunteers, public property and municipal
assets;
(2)
Attempt to prevent problems that can arise as a result of alcohol
consumption; and
(3)
Foster an enjoyable environment for all who use City of Ogdensburg
municipal facilities, individuals/organizations/groups/business entities
who desire to serve alcohol at events being held in municipal facilities
shall enter into an Alcohol Policy Agreement with the City of Ogdensburg,
New York, setting forth the terms and conditions under and by which
alcohol may be served, as follows:
THE CITY OF OGDENSBURG ALCOHOL POLICY AGREEMENT
|
AGREEMENT made this _____ day of __________, 20 _____ by and
between __________, an individual/organization/group/business entity
(hereinafter referred to as "Renter") who resides at/has a place of
business at __________ and the City of Ogdensburg ("City") and __________,
maintaining its principal office at __________ in the City of Ogdensburg,
County of St. Lawrence and State of New York, do hereby agree as follows:
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1.
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The Renter desires to serve alcohol at the following premises
owned by the City of Ogdensburg__________ located at__________ (hereinafter
"Site").
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2.
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The Renter will be held liable for any and all damages incurred
to the Site during the date and times the Renter has reserved and
used the Site. A $500 security deposit is required in advance for
any event serving alcoholic beverages to cover the costs of any damages.
If damages exceed $500, the Renter is responsible for all costs associated
with the repair of same. A full inspection of the property will be
conducted after the event with both the Renter and a Site attendant,
and both will sign below to acknowledge the condition of the Site
following the Renter's use of the Site. If no damage has occurred,
the $500 deposit will be refunded to the Renter within two weeks from
the date of the inspection.
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3.
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Alcoholic beverages will only be consumed inside the facility
or, if applicable, on a specifically designated patio area as approved
by the City. All other areas fall under the Open Container Law and
are subject to be ticketed by the City or State Police. It is the
sole responsibility of the Renter to verify that he/she/it may lawfully
serve alcoholic beverages at the Site. Neither the City of Ogdensburg
nor the Site make any representations or warranties that such activity
is lawful nor as to what steps, if any, the Renter must take in order
to make such activity lawful. The City recommends and the Renter acknowledges
that it is the Renter's sole responsibility to contact the New York
State Liquor Authority or other appropriate State Agency to ascertain
whether the Renters provision of alcohol is legal.
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4.
|
The legal drinking age for New York State is 21 years of age.
No one under 21 years of age is allowed to consume alcoholic beverages
on Site property under any circumstances.
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5.
|
All empty containers from alcoholic beverages must be taken
with you when you exit the Site.
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6.
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In consideration of permission to use the Site the Renter does
hereby release, waive, discharge and covenant not to sue the City
of Ogdensburg, its agents, employees, or council members for any liability
whatsoever and from any and all claims arising from or in any way
related to the use of the Site including but not limited to personal
injury and death, property damage as well as any and all claims resulting
from damage or loss or theft of property. Furthermore, the Renter
agrees to indemnify and hold harmless the Site, the City and its agents,
employees and council members from any and all claims, of any kind
or nature, from any source, resulting from or in any way related to
the Renter's use of the Site and the Renter's provision of Alcohol.
Furthermore, the Renter agrees to pay all costs and fees, including
attorney's fees, incurred by the City in investigating and defending
any claim or suit arising out of or related to the Renter's use of
the Site. Finally, the Renter acknowledges that there are certain
inherent risks arising from the Renter's use of the Site, where alcohol
is being provided by the Renter, which cannot be eliminated regardless
of the care taken by the Renter to avoid injuries or violations of
the Law of the State of New York. The Renter hereby declares that
the Renter knowingly assumes all such risks. This waiver is intended
to be as broad and as inclusive as is permitted by the Law of the
State of New York, and that if any provision is subsequently held
to be invalid, it is agreed that the balance shall continue to be
in full force and effect. The Renter acknowledges freely and voluntarily
signing this agreement and intends the signature to signify a complete
waiver of liability and assumption of the inherent risks associated
with the provision of alcohol at the Site.
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I hereby agree with and understand the above conditions.
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Director of
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Renter: Print Name:
|
|
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Date
|
Date
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*AUTHORIZED USE ONLY
|
An inspection of the Site Property occurred on__________, 20_____
at _____ a.m./p.m. with __________ ("Person") and__________ ("Site
Attendant"). The property was found to be in [circle one]: satisfactory
condition/sustained the following damage: __________________
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|
|
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Renter Print Name:
|
Site Attendant
|
|
|
Date
|
Date
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The City of Ogdensburg seeks to have a drug-free workplace.
In accord with the Drug-Free Work Place Act of 1988 and to promote
drug-free awareness among employees, the City of Ogdensburg, through
posting of notices and discussions with employees, will inform employees
that:
A. Drug abuse in the workplace creates a dangerous environment in the
workplace for the employees engaged in the drug abuse and endangers
the health, safety and welfare of all employees and other persons
in the workplace.
B. It is the policy of the City of Ogdensburg to maintain a drug-free
workplace. The illegal manufacture, distribution, possession or use
of drugs or acting under the influence of drugs in this workplace
is strictly prohibited.
C. Information will be available on a confidential basis from the City
Manager's office on public and private drug counseling, rehabilitation
and employee assistance programs, upon the request of the employee.
D. Penalties may be imposed upon employees for drug abuse violations,
up to and including termination of employment.