[Ord. No. 551-08 § 1]
For the purposes of this Article:
SPECIAL EVENT
Shall mean any non-Borough sponsored exhibition, show, athletic contest, running race, bike-a-thon, beach gathering, entertainment or other similar event sponsored by an organized group having a similar or common purpose or goal; or any event held by an individual or individuals for a private purpose, and occurring on or proceeding along a public street, other public right-of-way, beach or public property within the municipal boundaries of the Borough of Cape May Point.
USER
Shall mean person, persons or organization conducting the special event.
[Ord. No. 551-08 § 2]
An application for a permit to conduct a special event shall be made to the Municipal Clerk of the Borough, in writing, by the person, persons or organizations sponsoring said event. The application shall provide the following information:
a. 
The name, address, home, work and cell telephone numbers, e-mail, fax number, and emergency phone number of the person requesting the permit.
b. 
The name, address, telephone number, e-mail, fax number of the organization or group he is representing, if applicable.
c. 
The name, address and home telephone number, e-mail, fax number of the person or persons who will act as chairman of the special event and be responsible for the conduct thereof.
d. 
The specific purpose of the event.
e. 
The estimated number of persons to participate in and attend the event.
f. 
The number and type of vehicles, if any, to participate.
g. 
The method of notifying participants of the terms, rules, regulations and conditions of the event.
h. 
The date and time of the event, including any set-up or clean-up period.
i. 
The location where the event is to be held, including the specific assembly and dispersal location and the specific route and plans for assembly and dispersal of the participants.
j. 
Whether or not any music or other amplified sound will be provided, including the location and types of all loud speakers and amplifying devices to be used.
k. 
Whether any admission or participation fee will be charged for the event and the amounts thereof.
l. 
The attachment of any other required licenses or permits where appropriate.
m. 
The type, size, description, and location of any signs to be erected in connection with the event.
n. 
Any further information that the Board of Commissioners may require to be submitted by the applicant, with advance notification, to assist with traffic control, crowd control and protection of the general public health, safety and welfare.
[Ord. No. 551-08 § 3; Ord. No. 619-13]
The application for a special event permit shall be submitted to the Board of Commissioners through the Municipal Clerk. The Board of Commissioners, by resolution, shall authorize the issuance of any special event permit in accordance with this Article III, including such rules and regulations as may be adopted by formal resolution as permitted by Section 107-18 above. After full review, and ultimate approval of the application by the Board of Commissioners, and contingent upon compliance with any stipulated conditions, the Municipal Clerk shall be authorized to issue a permit for the special event. Approval or denial of such permit shall be made within 30 days of receipt of a complete application by the Borough. The permit may be approved with special conditions placed on the applicant, if warranted. The permit is contingent upon the possession of any other permits or licenses required by local, State or Federal laws and regulations. A copy of the approved permit, application, and all other required conditions shall be provided by the Municipal Clerk to the Board of Commissioners, Solicitor, Chief Financial Officer, Beach Patrol Captain (when applicable) and the Cape May City Police Department.
[Ord. No. 551-08 § 4]
Applications for such special event permits should be made to the Borough of Cape May Point no less than 30 days in advance of the date on which said special event is scheduled to be held.
[Ord. No. 551-08 § 5]
Any permit issued under this Article may contain conditions reasonably calculated to reduce or minimize dangers to vehicular or pedestrian traffic and the public health, safety and welfare, including but not limited to changes in the date, time, duration or number of participants or attendees as requested by the applicant. Further, for the purposes of public safety and welfare, the appropriate Borough Officials may require and order the temporary closing of streets and/or the temporary prohibition of parking along such streets during the event, and shall direct the posting of proper warning signs in connection with said event, as provided by law.
[Ord. No. 551-08 § 6]
The user shall inspect the described facility(ies) prior to the use of the facility(ies) and report defective, hazardous or dangerous conditions, if any, to Borough representative named in the Use of Facilities Agreement and user shall immediately cease the use of the facility(ies) until such defective, hazardous or dangerous conditions are remedied. After the use of the facility(ies), user shall immediately report to the Borough any and all defects, hazards, damages or dangerous conditions upon or adjacent to the facility(ies).
[Ord. No. 551-08 § 7]
a. 
The user shall indemnify, save harmless and defend the Borough, its elected and appointed officials, its employees, agents, volunteers and others working on behalf of the Borough, from and against all claims, losses, costs, attorney's fees, damages, or injury including death, and/or property loss, expense claims or demands arising out of user's use of the named facilities, including all suits or actions of every kind or description brought against the Borough, either individually or jointly with user for or on account of any damage or injury to any person or persons or property, caused or occasioned or alleged to have been caused by, or on account of, any of the activities conducted by or caused to be conducted by user, or through any negligence or alleged negligence in safeguarding the facilities, participants, or members of the public, or through any act, omission or fault of the user, its employees, agents, volunteers, subcontractors or others under the direction, control or under any contractual relationship with the user.
b. 
Notwithstanding the indemnification and defense obligations of the user, user shall provide at its own cost and expense proof of the following insurance to the Borough: General Liability including Products and Completed Operations Insurance with a minimum combined single limit of liability per occurrence for bodily injury and property damage of $1,000,000.00/$2,000,000.00. Borough shall be named as "Additional Insured." Failure by the user to supply such written evidence of required insurance and to maintain same for the duration of this agreement shall result in default of Use of Facilities Agreement. The insurance companies for the above coverage must be licensed in the State of New Jersey and acceptable to the Borough. The user shall take no action to cancel or materially change any of the insurance required under this Agreement and the insurance shall cover the entire period of the event including set-up and clean-up periods. The maintenance of insurance under this section shall not relieve the user of any liability greater than the limits or scope of the applicable insurance coverage.
[Ord. No. 551-08 § 8]
A special event permit shall be valid for the applicant thereof only, and shall not be transferable to any other individual, corporation, group or organization.
[Ord. No. 551-08 § 9; Ord. No. 556-08]
a. 
All applications require a nonrefundable application fee of $50 and a refundable "Cleaning and Damage Security Deposit of $250 in addition to the application and certificate of insurance. The fifty ($50.00) dollar processing fee will not be refunded.
The area of use shall be left in the same clean and undamaged condition as it was found upon arrival at the facility.
b. 
Special Events. If it is determined by the Board of Commissioners that additional materials or personnel costs shall be required for the purpose of maintaining the general health, safety and welfare of attendees or participants in the special event, or the community in general, the Borough reserves the right to require reimbursement of such costs. If reimbursement is required, the holder of the permit shall deposit with the Municipal Clerk a sum of money to be determined by the Borough to be a reasonable estimate of the costs required. The Municipal Clerk shall advise the applicant, in advance and in writing, as to when such deposit is required as determined by the Board of Commissioners. Any balance due shall be provided within 30 days of receipt of the bill; likewise a refund will be provided upon verification of overpayment for staff, goods, equipment and/or services. The foregoing requirements, payments, reimbursements, etc., shall be authorized by resolution of the Board of Commissioners.
[Ord. No. 551-08 § 11]
The Board of Commissioners reserve the right, by resolution, to waive, expand, or constrict any section, provision, condition, or clause in this Article with respect to the issuance or denial of a special event permit for the purpose of preserving or enhancing the public health, safety, and welfare and the decision of the Board of Commissioners shall be deemed final both in law and in equity.
[Ord. No. 551-08 § 12]
Any person, firm, corporation, partnership or other entity violating the provisions of this Article shall, upon conviction, be liable to the penalty stated in Chapter 1, Section 1-5.