[Ord. No. 09-06 § A1; Ord. No. 22-2011]
As used in this section:
Shall mean the form which shall be adopted by the Custodian of Government Records for use by any person who requests access to government records.
Shall mean the Borough Clerk.
Shall mean any information subject to public inspection which is maintained by the Borough in written, audio, video, electronic or other form.
Shall mean any person who requests access to a government record pursuant to this section or the State law on Examination and Copies of Public Records, N.J.S.A. 47:1A-1 et seq.
Shall mean a charge, in addition to the actual cost of duplicating the government record(s), which shall reflect the expense associated with extensive use of Borough information, technology or resources, or the extensive clerical or supervisory assistance by Borough personnel necessary to provide access, inspection or duplication of the record(s).
[Ord. No. 09-06 § A1; Ord. No. 22-2011]
The Custodian of Government Records shall adopt an access form for use by a requestor and shall make recommendations to the Borough Council regarding the appropriate fees to be charged for access to and copies of government records. The access form shall contain all information required by N.J.S.A. 47:1A-5f.
[Ord. No. 09-06 § A1; N.J.S.A. 47:1A-5; Ord. No. 22-2011]
The fee for copies of government records shall be:
b.
Other Records.
1.
Cassette tape: Actual costs.
2.
Video tape: Actual costs.
3.
Information on diskette or CD: Actual costs.
4.
Computer-generated picture (B/W or color): Actual costs.
5.
Copy of computer screen: 8 1/2 x 11, $0.05 per page.
6.
Photographic reproduction: Actual costs.
7.
Municipal lien search (N.J.S.A. 54:5-11 et seq.): $10.
8.
List of property owners within 200 feet (N.J.S.A. 40:55D-12): greater of $0.25 per name or $10.
c.
Municipal Court Discovery.
1.
All requests for discovery in matters pending in the Borough of Pitman Municipal Court shall be submitted through the Municipal Prosecutor.
2.
The following fees shall be payable by the requestor to the Borough of Pitman for the discovery required:
(a)
8 1/2 x 11: .05 per page.
(b)
8 1/2 x 14: .07 per page.
(c)
For requests of copies of motor vehicle accident reports other than in person, an additional fee of $5 shall be added to cover the administrative costs of the report pursuant to N.J.S.A. 39:4-131.
(d)
Actual postage for any discovery sent by mail.
(e)
For the envelope for any discovery sent by mail: $0.25.
(f)
Photographs will be photocopied at the rates established herein.
(g)
Duplication of videotapes: Actual costs, constitutes an extraordinary duplication process and shall be charged at the rate of $15 per videotape.
(h)
Certified disposition: $5.
(i)
On any item that cannot be photocopied on the Borough copy machine or otherwise provided for in this schedule, the actual cost incurred in making the copy shall be charged.
3.
Where the discovery must be obtained from an entity other than the Borough of Pitman, e.g., another police department, the actual costs paid to the other entity shall be paid by the requestor.
d.
Postage, Surcharges and Deposits.
1.
Postage costs will be added to all requests for public records required to be mailed and will be determined at time of request.
2.
Pursuant to N.J.S.A. 47:1A-5c, extraordinary service charges shall be applied whenever the nature, format, manner of collation, or volume of a government record embodied in the form of printed matter to be inspected, examined, or copied pursuant to this section is such that it cannot be reproduced by ordinary document copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, in addition to the actual cost of duplicating the record, a special service charge that shall be reasonable and shall be based upon the actual direct cost of providing the copy or copies. The rate shall be $45 per hour for supervisory or programming and $35 per hour for clerical.
3.
Deposits. The requestor shall be charged a 50% deposit when a request for copies exceeds $25. The custodian will contact the requestor and advise the requestor of any deposit requirements. Anonymous requests, when permitted, require a deposit of 100% of the estimated fees. The requestor shall pay the balance due upon delivery of the records.
[Ord. No. 09-06 § A1; Ord. No. 22-2011]
All government records shall be subject to the provisions of this section unless otherwise provided by law or regulation. Any officer or employee of the Borough who receives a request for access to a government record shall forward the request or direct the requestor to the Custodian of Government Records.
[Ord. No. 09-06 § A1; Ord. No. 22-2011]
The access form to be adopted by the Custodian of Government Records shall elicit the name, address and phone number of the requestor and a brief description of the government record(s) requested.
[Ord. No. 09-06 § A1; Ord. No. 22-2011]
A request for access to the government record shall be in writing and hand-delivered, mailed, transmitted electronically or otherwise conveyed to the Custodian. The Custodian shall promptly comply with the request to inspect, examine, copy or provide a copy of a government record. If the Custodian is unable to comply with a request for access, the Custodian shall indicate the specific basis therefor on the access form and promptly return it to the requestor. The Custodian shall sign and date the access form and provide the requestor with a copy thereof. If the Custodian of a government record asserts that part of a particular record is exempt from public access pursuant to N.J.S.A. 47:1A-1 et seq., as amended and supplemented, the Custodian shall delete or excise from a copy of the record that portion which the Custodian asserts is exempt from access and shall promptly permit access to the remainder of the record. If the government record requested is temporarily unavailable because it is in use or in storage, the Custodian shall so advise the requestor and shall make arrangements to promptly make available a copy of the record. If a request for access to a government record would substantially disrupt Borough operations, the Custodian may deny access to the record after attempting to reach a reasonable solution with the requestor that accommodates the interests of the requestor and the Borough.
[Ord. No. 09-06 § A2; Ord. No. 22-2011]
The following fees will be charged for certified birth, marriage, death or domestic partnership certificates:
First certified copy: $10.
Each additional certified copy: $ 5.
[Ord. No. 09-06 § A3; Ord. No. 22-2011]
The Police Department shall charge a fee of $10 to any person requesting the taking of fingerprints.
[Ord. No. 09-06 § A3]
Residents of the Borough over the age of 65 years, minors who are residents of the Borough under the age of 18 years, residents of the Borough of Pitman working in the Borough of Pitman or other school districts within the State of New Jersey, and nonresidents employed in the Pitman School Districts shall be exempt from the provisions of this section and shall not be subject to a charge for the taking of fingerprints.
[Ord. No. 09-06 § A3]
All fees charged and collected for the taking of fingerprints pursuant to this section shall be paid into the general account of the Borough treasury.