[HISTORY: Adopted by the Borough Council of the Borough of Mount Holly Springs as Ch. I, Part 1B1 of the 1979 Code of Ordinances. Amendments noted where applicable.]
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
The Manager shall be appointed for a term not to exceed two years by a majority of all members of Council; the contract must be renewed. The Manager shall serve at the pleasure of the Council and he may be removed at any time by a majority vote of all its members. At least 30 days before such removal is to become effective, the Council shall furnish the Manager with a written statement setting forth its intention to remove him and the reasons therefor.
The Manager shall be chosen solely on the basis of his executive and administrative abilities, with special reference to his actual experience in or his knowledge of accepted practices with respect to the duties of his office as herein outlined. The Manager need not be a resident of the Borough or of the Commonwealth of Pennsylvania at the time of his appointment, but during the tenure of his office he may reside outside the Borough only with the approval of Council. If Council fails to approve the Manager's residence outside the Borough within 60 days after his appointment, he must immediately become and during his tenure remain a resident of the Borough. Further, if at the time of the appointment the Borough Manager shall reside within the Borough, he shall not take residence outside the Borough without prior approval of Council, which approval shall be valid and binding during his tenure.
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
Before entering upon his duties, the Manager shall give a bond of the Borough with a corporate bonding company as surety, to be approved by the Council, in the sum to be established by resolution of the Borough Council, conditioned upon the faithful performance of his duties, the premium for said bond to be paid by the Borough.
[Amended 4-1974 by Ord. No. 387; at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
The salary of the Borough Manager shall be as adopted by the Borough Council.
A. 
The Manager shall be the Chief Administrative Officer of the Borough and he shall be responsible to the Council as a whole for the proper and efficient administration of the affairs of the Borough. The powers and duties of administration of all Borough business shall be vested in the Manager, unless expressly imposed or conferred by statute upon other Borough officers.
B. 
Subject to recall by ordinance of Council, the powers and duties of the Borough Manager shall include the following:
(1) 
He shall supervise and be responsible for the activities of all municipal departments.
(2) 
He shall hire and, when necessary for the good of the service, shall suspend or discharge any employee under his supervision, provided that all full-time policemen shall be suspended or discharged only in accordance with the applicable laws of the Commonwealth, and provided further that the Manager shall report, at the next meeting thereafter of Council, any action taken by authority of this subsection.
(3) 
He shall have the power to fix wages and salaries of all personnel under his supervision, within a range previously determined by Council.
(4) 
He shall prepare and submit to Council, within the time prescribed by the Borough Code before the close of each fiscal year, or on such alternate date as Council shall determine, a budget for the next fiscal year and an explanatory budget message. In preparing the budget, the Manager, or an officer designated by him, shall obtain from the head of each department, agency or board, or any qualified officer thereof, estimates of revenues and expenditures and such other supporting data as he requires. The Manager shall review such estimates and may revise them before submitting the budget to the Council.
(5) 
He shall be responsible for the administration of the budget after its adoption by the Council.
(6) 
He shall, in conjunction with the preparation of the yearly budget, develop long-range fiscal plans for the municipality, such plans to be presented annually to the Council for its review and adoption.
(7) 
He shall hold such other municipal offices and head such municipal departments as the Council may from time to time direct.
(8) 
He shall attend all meetings of the Council and its committees with the right to take part in the discussions and he shall receive notice of all special meetings of the Council and its committees.
(9) 
He shall prepare the agenda for each meeting of the Council and supply facts pertinent thereto.
(10) 
He shall keep the Council informed as to the conduct of Borough affairs; submit periodic reports on the condition of the Borough finances and such other reports as the Council requests; and make such recommendations to the Council as he deems advisable.
(11) 
He shall submit to the Council, as soon as possible after the close of the fiscal year, a complete report on the finances and the administrative activities of the Borough for the preceding year.
(12) 
He shall see that the provisions of all franchises, leases, permits and privileges granted by the Borough are observed.
(13) 
He may employ, by and with the approval of Council, experts and consultants to perform work and to advise in connection with any of the functions of the Borough.
(14) 
He shall attend to the letting of contracts in due form of law, and he shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed by statute upon some other Borough officer.
(15) 
He shall see that all money owed the Borough is promptly paid and that proper proceedings are taken for the security and collection of all the Borough's claims.
(16) 
He shall be the Purchasing Officer of the Borough and he shall purchase in accordance with the provisions of the Borough Code, all supplies and equipment for the agencies, boards, departments, and other offices of the Borough. He shall keep an account of all purchases and shall, from time to time or when directed by Council, make a full written report thereof. He shall also issue rules and regulations, subject to the approval of Council, governing the procurement of all municipal supplies and equipment.
(17) 
All complaints regarding the Borough services shall be referred to the office of the Manager. He, or an officer designated by him, shall investigate and dispose of such complaints, and the Manager shall report thereon to the Council.
Neither the members of the Council nor any committees of Council shall dictate or influence or attempt to dictate or influence the hiring of any person to, or his discharge from, municipal employment by the Manager, or in any manner take part in the hiring, suspending or discharging of employees in the administrative service of the Borough except as required by the civil service provisions of the Borough Code. Other than for the purposes of inquiry, the Council or any of its members or any of Council's committees or its members shall deal with the employees in the administrative service solely through the Borough Manager and neither the Council nor any of its members, nor any of Council's committees or its members shall give orders - publicly or privately - to any subordinate of the Manager.
If the Manager becomes ill or needs to be absent from the Borough, he shall designate one qualified member of his staff to perform the duties of the Manager during his absence or disability. The person so designated shall not perform these duties for a period longer than two weeks without the approval of the Council.