[Amended 1-20-1982 by Ord. No. 12947; 12-21-1983 by Ord. No. 12583; 9-5-1984 by Ord. No. 12620; 9-21-1988 by Ord. No. 12868]
The City shall have the following departments under the supervision of the Mayor:
[Adopted as Article 121 of the 1962 Codified Ordinances]
[1]
Editor's Note: For related Charter provisions pertaining to the Administrative Code, see Charter §§ 501 and 502.
A.
Duties of department directors. In addition to the duties prescribed in general law, each director of a department shall, under the general direction of the Mayor:
(1)
Direct the performance of all duties and responsibilities required of his department or its subordinate agencies provided by state law, this Administrative Code, or other ordinances of the City, and such other duties as may be required by the Mayor which are not in conflict with law or ordinances;
(2)
Prescribe the internal organization of the department and the duties of subordinate officers and employees within the department;
(3)
Assign functions, powers and duties to subordinate officers and employees within the department and modify such assignments as need appears;
(4)
Supervise the work of the department through the provisions provided by this Administrative Code and such other organization units as the director of the department may find necessary or desirable and supervise and direct the work of the employees of the department;
(5)
Delegate to division heads such of their powers as they may deem necessary for efficient administration;
[Amended 1-20-1970 by Ord. No. 11787]
(6)
Report at least semiannually, on or near January 31 and July 31, to the Mayor and Council in such form as shall be approved by the Director of Administration on the work of the department during the preceding year and upon request of the Mayor and/or Council, file interim monthly reports for periods requested.
[Amended 9-5-1984 by Ord. No. 12620; 11-7-1990 by Ord. No. 13013]
B.
Temporary absence of head of department.
[Amended 8-21-2019 by Ord. No. 15555]
(1)
When a department head position is not vacant, but the department head is temporarily unable to fulfill his or her daily responsibilities due to military service or to absence authorized by applicable law, regulations, or policy, the Mayor may name an existing City employee as "temporary department head" to fulfill the department head's responsibilities until the department head is able to resume his or her duties.
(2)
When invoking this provision, the Mayor shall notify Council as soon as practicable, in writing, in general terms: the circumstances requiring the need for the temporary department head; the name of the person who will serve as the temporary department head; and of the expected time frame that the temporary department head will serve.
(3)
When the department head is again available to resume fulfilling his or her duties as department head, the Mayor shall provide Council notice in writing of the date the department head will be resuming his or her responsibilities. If circumstances require it, the Mayor may extend the time the temporary department head serves in this position by notifying Council in writing, as soon as practicable, of the circumstances requiring the extension of time and of the expected duration of the extension.
(4)
The temporary department head shall cease in that position immediately when the department head resumes the department head duties and responsibilities. At that time, the temporary department head will immediately return to the position he or she was serving in prior to being named the temporary department head.
(5)
If a temporary department head leaves the temporary department head position for any reason prior to the department head resuming his or her duties, the Mayor shall be required to appoint an interim head of department by following the applicable procedures for interim appointments.
(6)
If a department head position has been filled on a temporary department head basis for nine months, Council may, by resolution, require the Mayor to name an interim head of department using the applicable procedures for interim appointments. Extensions made by the Mayor as to the length of time the temporary department head will serve in the position do not limit Council's ability to invoke this subsection.
C.
Interim status of head of department. When a head of department position is vacant, the Mayor may name an interim head of department without Council approval, provided the person named is a current City employee. No individual may serve as an interim head of department for more than 90 calendar days; such status shall cease automatically at the conclusion of the 90th day, and the employee will automatically return to the position the employee had prior to being named interim head of department. An individual may continue as a head of department past this interim period only if, prior to the conclusion of the interim status, the Mayor appoints the individual for the head of department position or Council extends the interim status by resolution specifying the date the interim status shall cease. The appointment of a head of the department will be subject to the appointment procedures described in Charter § 503.
[Amended 11-7-2006 by Ord. No. 14432]
[1]
Editor's Note: For related Charter provisions, see Charter §§ 503 through 505.
[Amended 1-20-1970 by Ord. No. 11787]
A.
No rule or regulation made by any department, office, agency or authority of the City, except such as relates to the organization or internal management of the City government or part thereof, shall take effect until it has been approved as to form and legality by the City Solicitor and approved by the Mayor. Council shall receive all such rules and regulations which shall be filed with the City Clerk.
B.
All such rules and regulations shall be published by posting in the Office of the City Clerk for 20 days and in whatever other manner Council deems desirable.
C.
The City Clerk shall keep a current record of all rules and regulations filed with the office.
[Amended 11-6-1985 by Ord. No. 12675]
A.
Blanket bonds.
(1)
All employees of the City shall be covered by a public employees' blanket bond with a surety company authorized by law or the Commonwealth of Pennsylvania to act as surety in an amount specified by ordinance.
(2)
Such public employees' blanket bond shall be purchased by the Director of Finance or his designee based on competitive quotes.
B.
Coverage and amounts.
(2)
The officers' and other employees' blanket bonds shall be at least $100,000.
(3)
The amount of the Manager, Treasury and Accounting Operations fidelity bond shall be at least $1,000,000.
(4)
The limits for additional insurance coverage shall be as follows:
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
Type | Amount |
|---|---|
Theft of money/securities (inside and outside) | $1,000,000 |
Money orders and counterfeit | $1,000,000 |
Paper currency, depositors' forgery, excluding employees | $1,000,000 |
A.
Identification of City vehicles.
(1)
All City vehicles, except vehicles in the Police Department as so determined by the Police Administration, shall be appropriately marked. For the purpose of this section, "appropriately marked" means having both the City Seal and an identification number permanently, conspicuously and prominently displayed on the vehicle.
(2)
All Fire Chiefs' vehicles shall be red in color and have permanent flashing lights.
B.
Use of City vehicles.
(1)
City vehicles are the property of the City and shall be used only for official City business.
(2)
Vehicles shall be used by City employees only upon authorization by their immediate supervisor. Vehicles shall also be accessible to elected officials. For the purpose of this article, City employees are defined as workers on the City payroll and workers paid by federal grant programs that serve as part of the City's workforce. Elected officials means the Mayor, City Council and the City Controller.
[Amended 3-3-1999 by Ord. No. 13741]
(3)
City vehicles shall be operated only by City employees or elected officials with a current and validated operator's license which reflects the appropriate classification for the size and type of the vehicle driven. If non-City personnel accompany a City employee, they may share the driving only when authorized by the employee's respective department head.
[Amended 3-3-1999 by Ord. No. 13741]
(4)
Only in cases of an emergency shall a City employee or elected official operating a City vehicle carry passengers that are not employed by the City or engaged in business with City personnel if not approved by their immediate supervisor.
[Amended 3-3-1999 by Ord. No. 13741]
(5)
In no case shall vehicles be used for personal errands.
(6)
Each vehicle shall have a log wherein daily mileage, trip destinations, drivers and repairs shall be recorded. The log shall be filed each month with the department director and subject to review by the City Controller.
(7)
The number of City sedans (with the exception of the Criminal Investigation Division) permitted to be taken home is set at 13.
C.
Assignment of City vehicles. Assignment to personnel.
(1)
The Mayor shall have the authority to assign City personnel to the 13 take-home sedans mandated by City Council.
(2)
Employees are expected to travel to and from work at their own expense.
(3)
In no case shall a City sedan be taken home unless it falls within the 13 take-home vehicles mandated by City Council.
(4)
City vehicles cannot be taken home if you are simply "on call" and do not require special equipment or for convenience.
(5)
City vehicles assigned to personnel who need immediate transportation in order to respond to City emergencies, meeting the criteria stated above; or who need the necessary equipment and tools to implement appropriate action in emergency situations overnight or on weekends, may not be used for any personal transportation or errands.
D.
Limits on use of City vehicles.
(1)
City vehicles assigned to employees during the work shift as part of the employee's normal work duties may not be used for personal errands of any nature.
(2)
Any employee who is assigned a vehicle as part of his/her normal duties is authorized to use the vehicle as transportation to lunch and back to the work site only when approved by the foreman or supervisor on a particular job site.
(3)
City vehicles are to remain within the City limits unless otherwise authorized by the employee's supervisor or on necessary official City business.
E.
Funding of City vehicles. Expenditures on City vehicles (inclusive of purchase and maintenance) shall be presented in the annual budget in a separate fund.
F.
Reimbursement. The process of obtaining mileage reimbursement and the insurance protection afforded employees for use of their private vehicles while on City business shall be provided in the Administrative Information Manual (AIM).
G.
Violations.
(1)
It is the responsibility of the operator to operate the vehicle in a manner that is courteous, safe, and in compliance with all City and state traffic and parking regulations. The individual City employee shall assume complete responsibility for any citations resulting from violations of traffic laws incurred while operating the City vehicle.
(2)
Accidents occurring during any unauthorized use of a City vehicle shall be the sole responsibility of the operator.
(3)
Vehicle operation which is unauthorized or for personal uses will result in disciplinary action and/or dismissal.
(4)
Operators violating the provisions of this article shall forfeit any future rights to use City vehicles.
[Amended 12-10-1992 by Ord. No. 13164]
A.
The Director of Finance or her designee shall establish a fixed assets program whereby all fixed assets of the City are properly accounted for as established in the AIM.
B.
The director of each department shall be responsible for the personal property and supplies of the City within their department, and shall prepare and maintain a perpetual inventory of such property and supplies insuring proper verification of property as established by the AIM. Each director shall file with the City Controller during the fiscal year a copy of such inventory annually. Each director shall furnish a copy of such inventory to the Council upon request.
[Added 2-2-2022 by Ord. No. 15780]
All documents relating to City services shall be available in all languages pursuant to federal law.
[Amended 1-20-1970 by Ord. No. 11787]
The provisions of this Administrative Code shall be severable. If any of its provisions shall be held to be unconstitutional or illegal, the validity of any of the remaining provisions of the article shall not be affected thereby. It is hereby expressly declared as the intent of Council that this article would have been adopted had such unconstitutional or illegal provision or provisions not been included herein.
A.
Whenever in any statute of the Commonwealth of Pennsylvania or resolution or ordinance of the City there is a reference to the Department of Accounts and Finance or Director of Accounts and Finance or Finance Officer or Department of Administration or Business Administrator or Department of Finance or the Department of Administrative Services or the Director of Administrative Services, the reference means the Department of Finance or the Director of Finance. Where there is a reference to the Department of Streets and Public Improvements or Director of Streets and Public Improvements or Department of Operations or Director of Operations, it means the Department of Public Works or the Director of Public Works.
[Amended 9-5-1984 by Ord. No. 12620]
B.
All references in any other ordinance to Council or any other board, body, department or office, means such body, officer or office to which the respective functions, powers or duties are assigned by this Administrative Code.
[Amended 1-20-1970 by Ord. No. 11787]
C.
All references in City ordinances pertaining to the duties, powers, authority, and responsibility of the previous position of Business Administrator shall be reassigned by the Mayor to one of the following: Cabinet Director/Assistant to the Mayor, or the Director of Finance as determined by the respective functions assigned to these positions by this Administrative Code.
[Amended 9-5-1984 by Ord. No. 12620]
[Amended 1-20-1970 by Ord. No. 11787]
A.
All ordinances and parts of ordinances heretofore enacted which are inconsistent with any provision of this Administrative Code are, to the extent of such inconsistency, hereby repealed.
B.
The repeal of any ordinance, or part thereof, by this code or by any other ordinance, shall not revive any former ordinance or part thereof which may have been repealed by such repealed ordinance or part thereof.