There shall be a Division of Management and Budget headed by
a Commissioner of Management and Budget who shall be appointed by
and serve at the pleasure of the County Manager, subject to confirmation
by the County Legislature. The Commissioner of Management and Budget
shall be chosen on the basis of his/her education and experience,
his/her knowledge of governmental administration, including experience
in accounting and finance, and his/her executive and administrative
experience. The Commissioner shall appoint a confidential secretary
within the office as may be appropriated by the County Legislature.
The powers and duties of the Commissioner of Management and Budget
shall be all the powers and duties assigned to the departments of
the division as follows, except to the extent the County Treasurer,
the County Auditor and the Office of Audit and Control shall report
to the Commissioner for administrative purposes only.
A. County treasurer. For administrative purposes only, the County Treasurer
shall be part of the Division of Management and Budget. The Treasurer
shall retain all powers and duties as conferred by the Charter and
the laws of New York State.
B. Department of Management and Budget. There shall be a Department
of Management and Budget within the Division of Management and Budget,
which shall be headed by the Commissioner of Management and Budget.
The Department shall include, but is not limited to, County fiscal
personnel with job functions pertaining to receivables, performance
management, performance measures, and budget forecasting, except as
provided by the Charter and the laws of New York State. The Department
of Management and Budget shall perform duties including but not limited
to the following:
(1) Develop and maintain proper internal controls for all fiscal procedures
and policies adopted by the County Legislature.
(2) Prepare federal, state and other claims for reimbursement.
(3) Formulate and implement the capital plan and capital projects.
(4) Perform analyses of budget performance.
(5) Perform budget forecasting.
(6) Employee position control, numbering, and budgeting.
C. Payroll office shall be headed by the Budget Director who shall be
appointed by the County Manager. Payroll office shall perform duties
including but not limited to the following:
(1) All payroll functions of the County, including withholding tax, pension
contributions, retirement reporting, employer taxes, garnishments
or other court orders associated with payroll based on union and nonunion
contracts, federal and state laws.
(2) Federal and state bi-weekly, monthly, quarterly and annual reporting.
(3) Maintain and manage County-wide time-keeping and scheduling systems
ensuring compliance with union and nonunion contracts, federal and
state laws. This includes support and training of County employees.
(4) Maintain and manage County-wide payroll software systems. Ensure
coordination and compliance with union and nonunion contracts, federal
and state laws and provide training and support to County employees.
D. Department of purchasing and central services. There shall be a Department
of Purchasing and Central Services within the Division of Management
and Budget which shall be headed by a Director of Purchasing and Central
Services, who shall be appointed by and report to the County Manager.
The Department shall perform duties including but not limited to the
following:
(1) Establish and maintain purchasing procedures in accordance with statutory,
regulatory and policy requirements.
(2) Engage in the purchasing of equipment and supplies, the provision
of centralized office operational services and the purchasing of services
for facilities owned or leased by the County.
E. County Auditor and Office of Audit and Control. For administrative
purposes only, the County Auditor and the Office of Audit and Control
shall be part of the Division of Management and Budget.
F. Sullivan County Community College. (See §§
A5-8 and
A5-9.)
G. Cornell cooperative extension services.
H. County clerk. For administrative purposes only, the County Clerk
shall be part of the Division of Management and Budget. The Clerk
shall retain all powers and duties as conferred by the Charter and
the laws of New York State.
I. Board of elections. For administrative purposes, the Board of Elections
shall be part of the Division of Management and Budget. The Election
Commissioners shall retain all powers and duties as conferred by New
York State law.
There shall be a Division of Public Works headed by a Commissioner
of Public Works who shall be appointed by the County Manager, subject
to confirmation by the County Legislature. Anything in Highway Law
§ 100 to the contrary notwithstanding, the Commissioner
of Public Works shall serve at the pleasure of the County Manager.
The Commissioner of Public Works shall be chosen on the basis of his/her
knowledge of governmental administration, including experience in
bridge and highway construction and maintenance, infrastructure management
and his/her executive and administrative experience. The Commissioner
shall appoint an Executive Secretary (confidential secretary) within
the office as may be appropriated by the County Legislature. The Commissioner
of Public Works may also serve as the Commissioner of Solid Waste
Management when so appointed by the County Manager, subject to confirmation
by the County Legislature. The Commissioner of Public Works shall:
A. Be responsible for the construction, maintenance, supervision, repair,
alteration, demolition and custodial care of County buildings, highways,
bridges, parking fields, drives and related facilities, preserves,
walks and other facilities in the nature of public works within County
jurisdiction or where contractually or otherwise appropriate and lawful,
including the establishment and maintenance of a property management
system, in conjunction with the County Manager, County Auditor, and
the Commissioner of the Division of Management and Budget.
B. Possess such powers and duties with respect to drainage, flood control,
watersheds, sanitation, sewerage and water supply as may be prescribed
by local law.
C. Have all the powers and perform all the duties conferred or imposed
by law upon a Commissioner of Public Works and perform such other
and related duties required by the County Legislature.
D. Have the additional powers of the departments and units of the Division of Public Works set forth in §
A7-4 hereof.
E. Be responsible for the formulation and implementation of a program
for the collection and sanitary disposal of solid waste in the County
of Sullivan, including the possible integration of existing operations
within the County, both public and private, with new and comprehensive
County-wide facilities for accepting, hauling, processing, separating,
selling and disposing of solid waste, as may be authorized by the
County Legislature, supervise the operation of all such facilities,
equipment and personnel, analyze the operation and make periodic reports
of the same, together with recommendations to the Sullivan County
Legislature, adopt, amend and modify rules and regulations for the
use, operation and maintenance of such facilities and other than establishment
of fines, penalties, costs and fees, which said rules shall be effective
30 days after the date the same shall be filed with the Clerk of the
County Legislature.
The Commissioner of Public Works may appoint, with the approval
of the County Manager, to serve at his/her pleasure a Deputy Commissioner
of Public Works. Where existing management staff is selected, the
duties described in this section shall be in addition to the positions
held by such individual. Additionally, the County Manager shall approve
the appointment of the Deputy Commissioner, and the County Legislature
shall fix the salary. The Deputy Commissioner shall be responsible
for all executive functions in the absence of the Commissioner due
to vacation, illness or emergency, or any other reason.
There shall be a County Superintendent of Highways. The County Superintendent of Highways shall be appointed by the County Legislature for a term and with responsibilities, authority and obligations pursuant to Highway Law § 102. In the discretion of the County Manager, and subject to §
A7-3 above, the Superintendent of Highways may also serve as the Commissioner of Public Works.
There shall be a Division of Public Safety headed by a Commissioner
of Public Safety who shall be appointed by and serve at the pleasure
of the County Manager, subject to confirmation by the County Legislature.
The Commissioner of Public Safety shall be chosen on the basis of
his/her education and experience, his/her knowledge of government
administration, including experience in the administration of criminal
justice programs, emergency management and his/her executive and administrative
experience. The Commissioner shall appoint a confidential secretary
within the office as may be appropriated by the County Legislature.
A. Public defense. Within the Division of Public Safety, or by contract,
the County Legislature shall provide for the representation of persons
as required by Article 18B of the County Law.
B. County Sheriff. For administrative purposes only, the County Sheriff
shall be part of the Division of Public Safety. The Sheriff shall
retain all powers and duties as conferred by the laws of New York
State.
C. District Attorney. For administrative purposes only, the District
Attorney shall be part of the Division of Public Safety. The District
Attorney shall retain all powers and duties as conferred by the laws
of New York State.
D. County Coroners. For administrative purposes only, the County Coroners
shall be part of the Division of Public Safety. The County Coroners
shall retain all powers and duties as conferred by the laws of New
York State.
E. County Fire Coordinator; County Fire Advisory Board. Within the Division
of Public Safety there shall be a County Fire Coordinator who shall
be appointed by the County Legislature. The County Fire Coordinator
shall be responsible for administering County programs for fire training
and mutual aid and acting as liaison among the County legislative
body, The County Fire Coordinator may appoint such Deputy Fire Coordinators
subject to appropriations of the County Legislature; the County Fire
Advisory Board and firefighting forces. The County Fire Advisory Board
shall consist of not less than 15 or more than 21 members, who shall
be appointed by the County Legislature. At least one member of the
County Advisory Board shall reside in each Town of Sullivan County.
The County Fire Advisory Board shall have such powers as are conferred
on it by statute. For administrative purposes only, the County Fire
Advisory Board shall be part of the Division of Public Safety, and
subject to the legislative oversight of the Committee on Public Safety
of the County Legislature.
F. Office of Emergency Management; Director of Emergency Management.
There shall be an Office of Emergency Management headed by a Director
of Emergency Management who shall be appointed by and serve at the
pleasure of the Commissioner of Public Safety, subject to approval
by the County Manager. The Director of Emergency Management shall
be directly responsible to the Commissioner of Public Safety and the
County Manager and shall have and exercise all of the powers and perform
all of the duties now and hereafter conferred or imposed by law, including
responsibilities for damage assessment and situation/status evaluation
imposed by Resolution 178 of 1987. The Director of Emergency Management
shall be subject to the legislative oversight of the Committee on
Public Safety of the County Legislature.
G. Department of Probation; Probation Director. Within the Division
of Public Safety there shall be a Department of Probation headed by
a Probation Director that reports directly to the Commissioner of
Public Safety. There shall be a Deputy Director of Probation appointed
by the Director of Probation and confirmed by the Commissioner of
Public Safety. If the County Manager elects to appoint the same person
to be the Commissioner of Public Safety and the Probation Director,
the County Manager shall make the appointment subject to confirmation
by the County Legislature. The Probation Director shall be appointed
by the County Manager. The duties and qualifications of the Director
of Probation shall be those conferred or imposed by law, and related
duties assigned by the County Manager to provide adequate probation
services to the County.
H. Animal welfare services. The County may obtain animal welfare services
by contracting with a responsible third party or by providing such
services internally. Such third-party contracts shall be approved
by the County Legislature and supervised by the Commissioner of Public
Safety.
I. Electrical Licensing Board. The Sullivan County Electrical Licensing
Board shall be subject to the administrative oversight of the County
Manager or designee.
J. Stop DWI Program, may be assigned to another department with the
approval of the County Manager.
K. County Emergency Medical Services (EMS) Coordinator; County Emergency
Medical Services (EMS) Advisory Board. Within the Division of Public
Safety there shall be a County Emergency Medical Services (EMS) Coordinator
who shall be appointed by the County Legislature. The County Emergency
Medical Services (EMS) Coordinator shall be responsible for administering
County programs for EMS training and mutual aid and acting as liaison
among the County legislative body, The EMS Coordinator may appoint
such deputy EMS Coordinators subject to appropriations of the County
Legislature, the County Emergency Medical Services (EMS) Advisory
Board and EMS forces. The County Emergency Medical Services (EMS)
Advisory Board shall consist of the Captain or his designee of each
EMS unit located and operating within Sullivan County. The County
Emergency Medical Services (EMS) Advisory Board shall have such powers
as are conferred on it by statute, or by the County Legislature, by
resolution, from time to time. The Committee on Public Safety of the
County Legislature shall have oversight authority of the EMS Advisory
Board.
L. E-911 Emergency Communication shall be responsible for the operation,
maintenance, supervision, repair and security of the E-911 telephone
call-taking and dispatch system and of the E-911 control center, for
establishing and implementing policies and procedures with respect
to fire, police and emergency medical dispatch and for managing the
necessary staff to carry out these functions.
[Amended 8-17-2023 by L.L. No. 1-2023]
There shall be a Division of Planning Community Development
and Environmental Management headed by a Commissioner of Planning,
Community Development and Environmental Management who shall be appointed
by and serve at the pleasure of the County Manager, subject to confirmation
by the Sullivan County Legislature on the basis of his/her education
and experience and his/her knowledge of municipal planning and zoning.
The Division of Planning, Community Development, and Environmental
Management is responsible to prepare and update the County comprehensive
and strategic planning documents and offer training and technical
assistance on planning and zoning issues, including policy research
and land use options that will protect and preserve the natural resources
of the County of Sullivan. The Commissioner shall appoint a confidential
secretary within the office as may be appropriated by the County Legislature.
A. Planning Department. There shall be a Planning Department headed
by the Planning Director who shall be appointed by the Commissioner
of Planning, Community Development and Environmental Management with
the approval of the County Manager.
(1) The Planning Department shall assist the County and other municipalities
within the County in the research and development of policies, regulations,
programs and capital projects with respect to planning, zoning, land
use, environmental protection, economic development, housing, and
quality of life.
(2) The Planning Department shall perform state-mandated General Municipal
Law land use reviews and provide technical assistance and training
to municipalities on matters of planning and zoning, comprehensive
plan development and implementation, and community design and development.
(3) The Planning Department shall develop open space and farmland preservation
plans, including agricultural economic development.
(4) The Planning Department shall perform the statutory Agricultural
districts functions including compliance with regulations of the New
York State Department of Agriculture and Markets, and Farmland Protection
Board (for administrative purposes only).
(5) The Planning Department shall develop and implement plans for economic
development, open space protection, watershed and water resource usage
and protection, waterfront revitalization, agricultural and farmland
protection, transportation, parks, recreation and trails, housing,
climate change and resiliency, and other topics related to improving
living conditions in the County and managing growth to achieve community
goals.
B. Grants Administration Department. The Grants Administration Department
shall be headed by the Grants Administration Supervisor, who shall
be appointed by the Commissioner of the Division of Planning with
the approval of the County Manager. The Grants Administration Supervisor
shall report to the Commissioner of the Division of Planning.
(1) The Department of Grants Administration shall be responsible for
all coordination, facilitation, research and assistance to all County
of Sullivan departments for grant opportunities.
(2) The Department of Grants Administration shall assist County departments
in improving the administration and management of existing grant resources
and shall be authorized to provide technical assistance to towns and
villages of the County, as approved by the County Manager.
C. Office of Sustainable Energy. There shall be an Office of Sustainable
Energy headed by the Deputy Commissioner of Planning who shall be
appointed by the Commissioner of Planning. The Deputy Commissioner
shall report to the Commissioner of the Division of Planning.
(1) The Office of Sustainable Energy shall be responsible for review
and management of sustainable policies in current county facilities
and the development of capital projects to achieve energy and cost
savings.
(2) The Office of Sustainable Energy shall provide technical assistance
to County municipalities on the development and implementation of
sustainability policies.
D. Department of Parks, Recreation and Beautification. There shall be
a Department of Parks, Recreation and Beautification headed by the
Director of Parks, Recreation and Beautification who shall be appointed
by the Commissioner of Planning with the approval of the County Manager.
The Director shall perform duties, including but not limited to, maintaining,
developing, and promoting recreational facilities.
(1) Parks, Recreation and Beautification Commission. There may be a Parks,
Recreation and Beautification Commission whose members shall be appointed
by the County Legislature to advise the Director of Parks, Recreation
and Beautification regarding the development, maintenance and operation
of County park and recreational facilities and programs.
E. County Historian. For administrative purposes only, the County Historian
shall be part of the Division of Planning, Community Development,
and Environmental Management.
There shall be a Division of Human Resources headed by a Commissioner of Human Resources who shall be appointed by and serve at the pleasure of the County Manager, subject to confirmation by the County Legislature. The Commissioner of Human Resources shall be chosen on the basis of their education and experience, knowledge of government administration, including experience in the human resource management and administration, and executive and administrative experience. The powers and duties of the Commissioner of Human Resources shall be all the powers and duties assigned to the departments of the division as follows, except to the extent the Personnel Officer and the Office of Civil Service Administration shall report to the Commissioner for administrative purposes only. The Commissioner shall appoint a confidential secretary within the office as may be appropriated by the County Legislature. The Human Resources Committee of the County Legislature shall have legislative oversight over the Division of Human Resources. With respect to the obligations set forth in §
A3-3Q and
R the Director of Risk Management and Insurance shall have direct access to the County Manager.
A. Department of Human Resources.
(1) County-wide Human Resource Management and Administration, including
responsibility for planning, creating, implementing and directing
all Sullivan County Human Resources policies, procedures, and employee
training.
(2) Establish and maintain a centralized system of recruitment, and ensure
compliance with equal opportunity programs of the County.
(3) Have oversight of the equal employment opportunity activities of
the County.
(4) There shall be an Equal Employment Opportunity Officer within the
Department of Human Resources who shall be appointed by the Commissioner
of Human Resources, with the approval of the County Manager. The Equal
Employment Opportunity Officer shall have such duties required to
be performed by the County of Sullivan Affirmative Action Plan now
or hereafter adopted and amended, and such other duties the Commissioner
of Human Resources shall assign. The Equal Employment Opportunity
Officer shall report to the Commissioner of Human Resources with respect
to all matters involving general administration of the Plan and to
the County Manager with respect to all matters relating to evaluation
of implementation and enforcement of the Plan, all complaints of discrimination
and all recommendations for modification to the Plan. Nothing contained
herein shall prevent the Commissioner of Human Resources from acting
as the County's Equal Employment Opportunity Officer.
(5) Assist in labor negotiations.
B. Office of Civil Services Administration. There shall be an Office
of Civil Services Administration within the Division of Human Resources
which shall be headed by a Personnel Officer, who shall be recommended
by the County Manager and appointed by the County Legislature for
a six-year term as required by law. The Personnel Officer shall be
chosen on the basis of their education and experience, knowledge of
governmental administration and executive and administrative experience.
The Personnel Officer shall retain all powers and duties necessarily
conferred by the laws of New York State, and shall be limited to such
authority, unless additional authority has been granted in writing
by the County Manager, with the consent of the County Legislature.
The Personnel Officer has full autonomy in regards to civil service
functions.
(1) Administration of the civil service system for the County and all
municipalities therein as prescribed by law.
(2) Assist in labor negotiations.
D. Risk Management and Insurance. Department of Risk Management and
Insurance. There shall be a Department of Risk Management and Insurance
within the Division of Human Resources which shall be headed by the
Director of Risk Management and Insurance, who shall be appointed
by the Commissioner of Management and Budget with the approval of
the County Manager. The Department shall perform duties including
but not limited to the following:
(1) Administration of the Sullivan County Self-Insurance Plan, Employee
Benefit Plans, and County's Loss Prevention Program, and the County's
Disability Insurance Program.
(2) Protect the County from all reasonable risks of loss or damage, as
directed by the County Manager.
There shall be a Division of Community Resources headed by the
Commissioner of Community Resources who shall be appointed by and
serve at the pleasure of the County Manager, subject to the confirmation
by the Sullivan County Legislature on the basis of his/her education
and experience and his/her knowledge of governmental administration
and human services and administrative experience. The Commissioner
shall appoint a confidential secretary within the office as may be
appropriated by the County Legislature.
A. Department of Transportation. The mission of the Transportation Department
is to provide demand-response, curb-to-curb, advanced reservation,
and shared ride and public transit services for Sullivan County. The
Department provides contracted services for veterans and seniors living
in Sullivan County and public transit through Move Sullivan.
B. Department of Aging. There shall be a Department of Aging, which
shall be known as the Office for the Aging, within the Division of
Community Resources which shall be headed by a Director of Aging Services,
who shall be appointed by the Commissioner of Community Resources,
with the approval of the County Manager. The Department of Aging Services
shall perform duties including but not limited to administering federal,
state and local programs for the County's elderly and their families
in order to improve their quality of life by providing choices that
allow them to remain in their own homes and communities longer with
independence and dignity, through meaningful volunteer opportunities,
nutritious and well-balanced meals and coordinated human service transportation,
or any other programs that may be necessary or appropriate. The Department
of Aging shall perform the County's responsibilities under the Older
Americans Act. Department of Youth Services. There shall be a Department
of Youth Services within the Department for Aging, which shall be
headed by a Manager of Youth Services, who shall be appointed by the
Director of Aging Services, and with the approval of the County Manager.
The Department of Youth Services shall perform duties including but
not limited to administering federal, state and local youth programs
in order to enhance the development of the children and youth of the
County.
(1) Center for Workforce Development. There shall be a Center for Workforce
Development as a department within the Division of Community Resources,
which shall be headed by a Director of Workforce Development, who
shall be appointed by the Commissioner of Community Resources, and
with the approval of the County Manager. The Center for Workforce
Development's duties shall include but not be limited to administration
of federal, state and local employment programs. The Center provides
direct services to unemployed, underemployed, career changers that
includes career readiness, career planning and training, job placement.
Veterans receive priority of service. The Center also supports the
business community in their efforts to find and train a qualified
workforce.