Unless the context specifically indicates otherwise, the meaning of terms used in this article shall be as follows:
After hours.
When any of the event facilities are used between the hours of 12:00 a.m. through 8:00 a.m.
All day.
Use of a facility from 8:00 a.m. until 12:00 a.m.
Commercial event.
Any event hosted by a for-profit organization or business.
Event facilities.
Beaumont Civic Center, Julie Rogers Theatre, Jefferson Theatre, Downtown Event Centre, Great Lawn, and grounds contiguous to those facilities, and the Lakeside Center.
Gross receipts.
All monies received from the sale of tickets.
Move-in/out.
Facility rentals, used for the setup for an event or for moving out after an event, on any date other than the event day, where the facility is not available for other rentals.
Noncommercial event.
An event contracted by any of the following organizations or individuals:
(1) 
Nonprofit civic organizations;
(2) 
Nonprofit fraternal organizations;
(3) 
Nonprofit educational institutions;
(4) 
Nonprofit religious organizations;
(5) 
Charitable organizations;
(6) 
Individuals sponsoring weddings, birthdays, and all other private events as determined by the director of event services.
Rental period.
Facility access times. All set up, event activities and tear down must take place within the rental period.
(1958 Code, sec. 9B-1; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; Ordinance 99-99, sec. 1, adopted 12/26/99; 1978 Code, sec. 20-20; Ordinance 07-055, sec. 6, adopted 5/8/07; Ordinance 14-059, sec. 1, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19; Ordinance 21-039 adopted 6/22/21)
The following rates will apply to the use of city event facilities:
(1) 
Civic Center.
(A) 
Commercial.
Minimum rental shall be two thousand dollars ($2,000.00) per day (8:00 a.m.–12:00 a.m.). In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rate shall first be approved by the city manager or his designee.
(B) 
Noncommercial.
Minimum rental shall be one thousand five hundred dollars ($1,500.00) per day (8:00 a.m.–12:00 a.m.). In consideration for city participation in. furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rate shall first be approved by the city manager or his designee.
(C) 
Auxiliary rental spaces in the civic center.
(i) 
Commercial/noncommercial.
Hourly (minimum two-hour rental), per space: $100.00 per hour.
(2) 
Julie Rogers Theatre.
(A) 
Commercial.
Minimum rental shall be one thousand five hundred dollars ($1,500.00) per day (8:00 a.m.–12:00 a.m.). In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rental shall first be approved by the city manager or his designee.
(B) 
Noncommercial.
Minimum rental shall be one thousand two hundred dollars ($1,200.00) per day (8:00 a.m.–12:00 a.m.). In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rate shall first be approved by the city manager or his designee.
(C) 
Auxiliary rental spaces in the Julie Rogers Theatre.
(i) 
Commercial/noncommercial.
Hourly (minimum two-hour rental) per space: $100.00 per hour.
(3) 
Jefferson Theatre.
(A) 
Commercial.
Minimum rental shall be one thousand two hundred dollars ($1,200.00) per day (8:00 a.m.–12:00 a.m.). In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rental shall first be approved by the city manager or his designee.
(B) 
Noncommercial.
Minimum rental shall be one thousand dollars ($1,000.00) per day (8:00 a.m.–12:00 a.m.). In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rate shall first be approved by the city manager or his designee.
(C) 
Auxiliary rental spaces in the Jefferson Theatre.
(i) 
Commercial/noncommercial.
Hourly (minimum two-hour rental) per space: $100.00 per hour.
(4) 
Event Centre.
(A) 
Commercial.
Minimum rental shall be one thousand eight hundred dollars ($1,800.00) per day (8:00 a.m.–12:00 a.m.). In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rental shall be approved by the city manager or his designee.
(B) 
Noncommercial (minimum rental).
In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Minimum rate may be negotiated if an organization leases the facility ten (10) or more dates within a calendar year. Any deviation from minimum rental shall first be approved by the city manager or his designee.
(i) 
Matinee (8:00 a.m.–3:00 p.m.): $500.00.
(ii) 
Evening (6:00 p.m.–12:00 a.m.): $900.00.
(iii) 
All day (8:00 a.m.–12:00 a.m.): $1,500.00.
(C) 
Meeting.
Hourly (minimum two-hour rental between 8:00 a.m. and 5:00 p.m., Sunday through Wednesday): $100.00 per hour.
(5) 
Great Lawn.
In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rental shall first be approved by the city manager or his designee.
(A) 
Commercial.
All day (8:00 a.m.–12:00 a.m.): $1,000.00.
(B) 
Noncommercial.
All day (8:00 a.m.–12:00 a.m.): $500.00.
(6) 
Lakeside Center.
(A) 
Minimum rental shall be one hundred dollars ($100.00) per hour (8:00 a.m.–12:00 a.m.) for any rental space located within the Lakeside Center. In consideration for city participation in furnishing facilities and other assistance, additional rates or fees may be negotiated. Any deviation from minimum rental shall first be approved by the city manager or his designee.
(B) 
Nonresidents can utilize the Best Years Center located inside the Lakeside Center for four dollars ($4.00) per day if the facility is not at capacity as determined by the department director or his/her designee.
(7) 
After hours.
When any of the event facilities are used between the hours of 12:00 a.m. through 8:00 a.m., said use shall be at the following hourly rate. All facilities, per hour: $300.00.
(8) 
Food and beverage access fee.
(A) 
Event Centre: $400.00.
(B) 
Civic Center: $800.00.
(C) 
Julie Rogers Theatre: $400.00.
(D) 
Jefferson Theatre: $400.00.
(E) 
Lakeside Center: $150.00.
(1958 Code, sec. 9B-2; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 79-85, sec. 1, adopted 10/9/79; Ordinance 83-121, sec. 1 (exhibit A), adopted 9/27/83; Ordinance 95-60, sec. 1, adopted 9/19/95; Ordinance 99-99, sec. 2, adopted 12/26/99; Ordinance 03-102, sec. 1, adopted 12/9/03; 1978 Code, sec. 20-21; Ordinance 07-055, sec. 7, adopted 5/8/07; Ordinance 08-007, sec. 1, adopted 1/15/08; Ordinance 09-013, sec. 1, adopted 3/24/09; Ordinance 10-044, sec. 1, adopted 6/15/10; Ordinance 14-059, sec. 2, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19; Ordinance 21-039 adopted 6/22/21)
(a) 
Facility rentals, used for the setup for an event or for moving out after an event, on any date other than the event day, where the facility is not available for other rentals, will be fifty (50) percent of the contracted rental rate unless otherwise determined by the city manager or his designee.
(b) 
Additional fees may be charged for auxiliary labor, food and beverage service, security, license fees, booth equipment, electrical outlets, set-up and tear down, staging, draping, tables, chairs, and service and any other special equipment necessary for the presentation of an event.
(1958 Code, sec. 9B-4; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; Ordinance 99-99, sec. 3, adopted 12/26/99; 1978 Code, sec. 20-22; Ordinance 14-059, sec. 3, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19; Ordinance 21-039 adopted 6/22/21)
Editor’s note–Former section 14.05.004 “Additional charge if broadcast involved” was repealed and deleted by Ordinance 14-059, sec. 4, adopted 11/12/14. Prior to its deletion, this section derived from the following: 1958 Code, sec. 9B-14; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 78-44, sec. 3, adopted 11/11/78; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-23.
Fifty (50) percent of the total rental rate is payable at the time of execution of the contract of any city event facility. The balance of all rentals and fees must be paid seven (7) days prior to the final use of any of the facilities unless authorized by the director of event services. If more than one rental request is received for the same facility on the same date, the city may require full payment in advance upon demand. All payments shall be nonrefundable in the event of cancellation by the lessee unless notice is received in writing 90 days prior to the event date or if authorized by the director of event services. Should any lessee fail to make the necessary payments as provided herein, all monies previously paid by the lessee shall become the property of the city and shall not be refunded. Any deviation shall first be approved by the city manager or his designee.
(1958 Code, sec. 9B-9; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-24; Ordinance 14-059, sec. 5, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19; Ordinance 21-039 adopted 6/22/21)
Editor’s note–Former section 14.05.006 “food and beverage concessionaire approval” was repealed in its entirety by Ordinance 21-039, sec. 6, adopted 6/22/21. Prior to the deletion, this section derived from the following: 1958 Code, sec. 9B-6; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-25; Ordinance 14-059, sec. 6, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19.
Editor’s note–Former section 14.05.007 “Use for convention” was repealed and deleted by Ordinance 14-059, sec. 7, adopted 11/12/14. Prior to its deletion, this section derived from the following: 1958 Code, sec. 9B-7; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; Ordinance 99-99, sec. 4, adopted 12/26/99; 1978 Code, sec. 20-26.
The city may require a bond of any person as a prerequisite to the rental of any city event facility for commercial use if said person has failed to perform in accordance with its contract with any facility in the United States within the last forty-eight (48) months, or has never entered into and performed successfully under a contract with any facility in the United States within the last twelve (12) months. Said bond shall be in a penal amount as determined by the city manager or his designee, and shall guarantee that the principal shall well and faithfully perform every term and condition of his contract and shall comply with all the laws of the state and ordinances and regulations of the city. Said bond shall be written by an insurance company licensed to do business in the state and shall be subject to the approval of the city.
(1958 Code, sec. 9B-8; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-27; Ordinance 14-059, sec. 8, adopted 11/12/14)
(a) 
Box office rates shall be as follows:
(1) 
Ticketing charge of $150.00;
(2) 
Applicable fees associated with credit card usage.
(b) 
Ticket sales:
Individual ticket sales for commercial events held at the Downtown Event Centre or Lakeside Center are prohibited unless authorized by the city manager or his designee.
(1958 Code, sec. 9B-10; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; Ordinance 99-99, sec. 5, adopted 12/26/99; 1978 Code, sec. 20-28; Ordinance 07-055, sec. 8, adopted 5/8/07; Ordinance 14-059, sec. 9, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19)
Any persons or activities which is contrary to the public health, safety, welfare, or morals, or not in the best interest of the city as determined by the city manager or his designee, shall be prohibited, and any contract previously executed may be revoked for such cause and any unearned deposits may be refunded. Any performer or any other person whose conduct is disorderly or disruptive to facility use or rental shall be refused a contract or entrance or shall be ejected from the premises as necessary.
(1958 Code, sec. 9B-11; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-29; Ordinance 14-059, sec. 10, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19)
No person shall advertise a performance or attraction to be held in any city event facility until the contract for said facility has been properly executed and all contracts between all parties. Failure to comply with this section will result in forfeiture of all monies paid the city, and may result in refusal by the city to contract any facilities to said person in the future.
(1958 Code, sec. 9B-12; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-30; Ordinance 07-055, sec. 9, adopted 5/8/07; Ordinance 14-059, sec. 11, adopted 11/12/14)
Editor’s note–Former section 14.05.012 “Denial of rental request” was repealed and deleted by Ordinance 14-059, sec. 12, adopted 11/12/14. Prior to its deletion, this section derived from the following: 1958 Code, sec. 9B-12; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-31; Ordinance 07-055, sec. 10, adopted 5/8/07.
The city manager is hereby authorized to promulgate rules, regulations and rental documents concerning the use and operation of the city event services. The city manager or his designee is hereby authorized to execute all documents necessary for the rental or contract of the city event services.
(1958 Code, sec. 9B-15; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-32; Ordinance 14-059, sec. 13, adopted 11/12/14; Ordinance 21-039 adopted 6/22/21)