Unless the context specifically indicates otherwise, the meaning
of terms used in this article shall be as follows:
When any of the event facilities are used between the hours
of 12:00 a.m. through 8:00 a.m.
Use of a facility from 8:00 a.m. until 12:00 a.m.
Any event hosted by a for-profit organization or business.
Beaumont Civic Center, Julie Rogers Theatre, Jefferson Theatre,
Downtown Event Centre, Great Lawn, and grounds contiguous to those
facilities, and the Lakeside Center.
All monies received from the sale of tickets.
Facility rentals, used for the setup for an event or for
moving out after an event, on any date other than the event day, where
the facility is not available for other rentals.
An event contracted by any of the following organizations
or individuals:
Nonprofit civic organizations;
Nonprofit fraternal organizations;
Nonprofit educational institutions;
Nonprofit religious organizations;
Charitable organizations;
Individuals sponsoring weddings, birthdays, and all other private
events as determined by the director of event services.
Facility access times. All set up, event activities and tear
down must take place within the rental period.
(1958 Code, sec. 9B-1; Ordinance
76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; Ordinance 99-99, sec. 1, adopted 12/26/99; 1978
Code, sec. 20-20; Ordinance 07-055, sec. 6, adopted 5/8/07; Ordinance 14-059, sec. 1, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19; Ordinance 21-039 adopted 6/22/21)
The following rates will apply to the use of city event facilities:
(1)
Civic Center.
(A)
Commercial.
Minimum rental shall be two thousand dollars
($2,000.00) per day (8:00 a.m.–12:00 a.m.). In consideration
for city participation in furnishing facilities and other assistance,
additional rates or fees may be negotiated. Any deviation from minimum
rate shall first be approved by the city manager or his designee.
(B)
Noncommercial.
Minimum rental shall be one thousand
five hundred dollars ($1,500.00) per day (8:00 a.m.–12:00 a.m.).
In consideration for city participation in. furnishing facilities
and other assistance, additional rates or fees may be negotiated.
Any deviation from minimum rate shall first be approved by the city
manager or his designee.
(2)
Julie Rogers Theatre.
(A)
Commercial.
Minimum rental shall be one thousand five
hundred dollars ($1,500.00) per day (8:00 a.m.–12:00 a.m.).
In consideration for city participation in furnishing facilities and
other assistance, additional rates or fees may be negotiated. Any
deviation from minimum rental shall first be approved by the city
manager or his designee.
(B)
Noncommercial.
Minimum rental shall be one thousand
two hundred dollars ($1,200.00) per day (8:00 a.m.–12:00 a.m.).
In consideration for city participation in furnishing facilities and
other assistance, additional rates or fees may be negotiated. Any
deviation from minimum rate shall first be approved by the city manager
or his designee.
(3)
Jefferson Theatre.
(A)
Commercial.
Minimum rental shall be one thousand two
hundred dollars ($1,200.00) per day (8:00 a.m.–12:00 a.m.).
In consideration for city participation in furnishing facilities and
other assistance, additional rates or fees may be negotiated. Any
deviation from minimum rental shall first be approved by the city
manager or his designee.
(B)
Noncommercial.
Minimum rental shall be one thousand
dollars ($1,000.00) per day (8:00 a.m.–12:00 a.m.). In consideration
for city participation in furnishing facilities and other assistance,
additional rates or fees may be negotiated. Any deviation from minimum
rate shall first be approved by the city manager or his designee.
(4)
Event Centre.
(A)
Commercial.
Minimum rental shall be one thousand eight
hundred dollars ($1,800.00) per day (8:00 a.m.–12:00 a.m.).
In consideration for city participation in furnishing facilities and
other assistance, additional rates or fees may be negotiated. Any
deviation from minimum rental shall be approved by the city manager
or his designee.
(B)
Noncommercial (minimum rental).
In consideration for
city participation in furnishing facilities and other assistance,
additional rates or fees may be negotiated. Minimum rate may be negotiated
if an organization leases the facility ten (10) or more dates within
a calendar year. Any deviation from minimum rental shall first be
approved by the city manager or his designee.
(C)
Meeting.
Hourly (minimum two-hour rental between 8:00
a.m. and 5:00 p.m., Sunday through Wednesday): $100.00 per hour.
(5)
Great Lawn.
In consideration for city participation
in furnishing facilities and other assistance, additional rates or
fees may be negotiated. Any deviation from minimum rental shall first
be approved by the city manager or his designee.
(6)
Lakeside Center.
(A)
Minimum rental shall be one hundred dollars ($100.00) per hour (8:00
a.m.–12:00 a.m.) for any rental space located within the Lakeside
Center. In consideration for city participation in furnishing facilities
and other assistance, additional rates or fees may be negotiated.
Any deviation from minimum rental shall first be approved by the city
manager or his designee.
(B)
Nonresidents can utilize the Best Years Center located inside the
Lakeside Center for four dollars ($4.00) per day if the facility is
not at capacity as determined by the department director or his/her
designee.
(7)
After hours.
When any of the event facilities are used
between the hours of 12:00 a.m. through 8:00 a.m., said use shall
be at the following hourly rate. All facilities, per hour: $300.00.
(1958 Code, sec. 9B-2; Ordinance
76-74, sec. 1, adopted 6/22/76; Ordinance 79-85, sec. 1, adopted 10/9/79; Ordinance 83-121, sec. 1 (exhibit A), adopted 9/27/83; Ordinance 95-60, sec. 1, adopted 9/19/95; Ordinance 99-99, sec. 2, adopted 12/26/99; Ordinance 03-102, sec. 1, adopted 12/9/03; 1978 Code, sec. 20-21; Ordinance 07-055, sec. 7, adopted 5/8/07; Ordinance 08-007, sec. 1, adopted 1/15/08; Ordinance 09-013, sec. 1, adopted 3/24/09; Ordinance 10-044, sec. 1, adopted 6/15/10; Ordinance 14-059, sec. 2, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19; Ordinance
21-039 adopted 6/22/21)
(a)
Facility rentals, used for the setup for an event or for moving out
after an event, on any date other than the event day, where the facility
is not available for other rentals, will be fifty (50) percent of
the contracted rental rate unless otherwise determined by the city
manager or his designee.
(b)
Additional fees may be charged for auxiliary labor, food and beverage
service, security, license fees, booth equipment, electrical outlets,
set-up and tear down, staging, draping, tables, chairs, and service
and any other special equipment necessary for the presentation of
an event.
(1958 Code, sec. 9B-4; Ordinance
76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; Ordinance 99-99, sec. 3, adopted 12/26/99; 1978
Code, sec. 20-22; Ordinance 14-059, sec. 3, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19; Ordinance 21-039 adopted 6/22/21)
Editor’s note–Former section 14.05.004
“Additional charge if broadcast involved” was repealed
and deleted by Ordinance 14-059, sec. 4, adopted 11/12/14. Prior to
its deletion, this section derived from the following: 1958 Code,
sec. 9B-14; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 78-44,
sec. 3, adopted 11/11/78; Ordinance 83-121, sec. 1, adopted 9/27/83;
1978 Code, sec. 20-23.
Fifty (50) percent of the total rental rate is payable at the
time of execution of the contract of any city event facility. The
balance of all rentals and fees must be paid seven (7) days prior
to the final use of any of the facilities unless authorized by the
director of event services. If more than one rental request is received
for the same facility on the same date, the city may require full
payment in advance upon demand. All payments shall be nonrefundable
in the event of cancellation by the lessee unless notice is received
in writing 90 days prior to the event date or if authorized by the
director of event services. Should any lessee fail to make the necessary
payments as provided herein, all monies previously paid by the lessee
shall become the property of the city and shall not be refunded. Any
deviation shall first be approved by the city manager or his designee.
(1958 Code, sec. 9B-9; Ordinance
76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-24; Ordinance 14-059, sec. 5, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19; Ordinance
21-039 adopted 6/22/21)
Editor’s note–Former section 14.05.006
“food and beverage concessionaire approval” was repealed
in its entirety by Ordinance 21-039, sec. 6, adopted 6/22/21. Prior
to the deletion, this section derived from the following: 1958 Code,
sec. 9B-6; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121,
sec. 1, adopted 9/27/83; 1978 Code, sec. 20-25; Ordinance 14-059,
sec. 6, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19.
Editor’s note–Former section 14.05.007
“Use for convention” was repealed and deleted by Ordinance
14-059, sec. 7, adopted 11/12/14. Prior to its deletion, this section
derived from the following: 1958 Code, sec. 9B-7; Ordinance 76-74,
sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83;
Ordinance 99-99, sec. 4, adopted 12/26/99; 1978 Code, sec. 20-26.
The city may require a bond of any person as a prerequisite
to the rental of any city event facility for commercial use if said
person has failed to perform in accordance with its contract with
any facility in the United States within the last forty-eight (48)
months, or has never entered into and performed successfully under
a contract with any facility in the United States within the last
twelve (12) months. Said bond shall be in a penal amount as determined
by the city manager or his designee, and shall guarantee that the
principal shall well and faithfully perform every term and condition
of his contract and shall comply with all the laws of the state and
ordinances and regulations of the city. Said bond shall be written
by an insurance company licensed to do business in the state and shall
be subject to the approval of the city.
(1958 Code, sec. 9B-8; Ordinance
76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-27; Ordinance 14-059, sec. 8, adopted 11/12/14)
(b)
Ticket sales:
Individual ticket sales for commercial
events held at the Downtown Event Centre or Lakeside Center are prohibited
unless authorized by the city manager or his designee.
(1958 Code, sec. 9B-10; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; Ordinance 99-99, sec. 5, adopted 12/26/99; 1978
Code, sec. 20-28; Ordinance 07-055, sec. 8, adopted 5/8/07; Ordinance 14-059, sec. 9, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19)
Any persons or activities which is contrary to the public health,
safety, welfare, or morals, or not in the best interest of the city
as determined by the city manager or his designee, shall be prohibited,
and any contract previously executed may be revoked for such cause
and any unearned deposits may be refunded. Any performer or any other
person whose conduct is disorderly or disruptive to facility use or
rental shall be refused a contract or entrance or shall be ejected
from the premises as necessary.
(1958 Code, sec. 9B-11; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-29; Ordinance 14-059, sec. 10, adopted 11/12/14; Ordinance 19-015 adopted 3/26/19)
No person shall advertise a performance or attraction to be
held in any city event facility until the contract for said facility
has been properly executed and all contracts between all parties.
Failure to comply with this section will result in forfeiture of all
monies paid the city, and may result in refusal by the city to contract
any facilities to said person in the future.
(1958 Code, sec. 9B-12; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-30; Ordinance 07-055, sec. 9, adopted 5/8/07; Ordinance 14-059, sec. 11, adopted 11/12/14)
Editor’s note–Former section 14.05.012
“Denial of rental request” was repealed and deleted by
Ordinance 14-059, sec. 12, adopted 11/12/14. Prior to its deletion,
this section derived from the following: 1958 Code, sec. 9B-12; Ordinance
76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted
9/27/83; 1978 Code, sec. 20-31; Ordinance 07-055, sec. 10, adopted
5/8/07.
The city manager is hereby authorized to promulgate rules, regulations
and rental documents concerning the use and operation of the city
event services. The city manager or his designee is hereby authorized
to execute all documents necessary for the rental or contract of the
city event services.
(1958 Code, sec. 9B-15; Ordinance 76-74, sec. 1, adopted 6/22/76; Ordinance 83-121, sec. 1, adopted 9/27/83; 1978 Code, sec. 20-32; Ordinance 14-059, sec. 13, adopted 11/12/14; Ordinance 21-039 adopted 6/22/21)
