This Administrative Code is established in accordance with the
provisions of the Merrimack Town Charter.
General Government shall be under the supervision of the Town
Manager. The Town Manager shall manage the functions of the following
divisions:
A. Human Resources Division shall consist of a Human Resources Director appointed in accordance with §
A198-6A and shall consist of such other professionals and staff appointed in accordance with §
A198-6A, Department staff. The Director shall perform the following functions:
(1) New employee orientation.
(2) Assistance with collecting data and preparing for collective bargaining
negotiations.
(4) Behavior issues, including absenteeism, harassment, substance abuse.
(5) Compliance with state and federal workplace and employment rules
and regulations.
(6) Assistance with processing grievances.
(7) Management of individual personnel records, including:
(d)
Required testing and certifications.
(8) Assistance with employee separation issues.
(9) Administer recruitment, selection and retention process.
(10)
Assist with meeting mission critical training needs.
(11)
Meeting safety and security compliance issues.
(12)
Oversee medical/health coverage.
B. Information Technology Division shall consist of an Information Technology Coordinator appointed in accordance with §
A198-6A and shall consist of such other professionals and staff appointed in accordance with §
A198-6A, Department staff. The Coordinator shall perform the following functions:
(1) Plan for and implement the data processing needs of the Town.
(2) Assist division directors in assessing the divisions' data processing
needs.
(3) Develop and implement all data processing capabilities required.
(4) Care for and maintain all property and equipment assigned to the
Division.
(5) Provide for the training of all personnel using data processing equipment.
(6) Provide backup and security mechanisms for all data processing systems.
(7) Perform all other related functions as required.
Community Services shall be under the supervision of the Town
Manager. The Town Manager shall manage the functions of the following
divisions:
A. Media services division. The Media Services Division shall be under the supervision of the Media Services Coordinator who is appointed in accordance with §
A198-6A and shall consist of such other professionals and staff appointed in accordance with §
A198-6A, Department staff. The Coordinator shall perform the following functions:
(1) Oversee all cable-related services and relevant technologies for
the Town, including contract compliance issues and resolution of subscriber
complaints.
(2) Manage the Merrimack Community Television (MCTV) to maximize the
community's ability to produce public, education and government
television (PEG) access programming. This includes assuring that all
users are properly supervised and trained and that policies for use
are up to date and applied uniformly.
(3) Provide for the maintenance of the institutional network (I-Loop)
and coordinate its usage to ensure compatible endeavors.
(4) Prepare reports as required to keep the Town Manager apprised of
emerging technologies.
(5) Work cooperatively with the Town departments, School District, OVS
(other video services), the Town's other agencies and cable provider(s)
to ensure the optimum use of available communications resources.
(6) Work in conjunction with the Town Manager for a social media presence
for the Town to include but not be limited to Facebook, Twitter, You
Tube etc.
(7) Perform all other related functions as required.
B. Parks and recreation division. The Parks and Recreation Division shall be under the supervision of the Parks and Recreation Director appointed in accordance with §
A198-6A and shall consist of such other professionals and staff in accordance with §
A198-6A, Department staff. The Director shall perform the following functions:
(1) Develop a general recreational program for the Town.
(2) Coordinate and oversee all the recreational activities on Town parks,
playgrounds, beaches, tennis courts, and all other recreational facilities,
including buildings.
(3) Prepare and maintain all records pertaining to the Recreation Division.
(4) Coordinate and cooperate with private groups as well as with public
officials in the development and promotion of recreational activities
in the Town.
(5) Cooperate and coordinate with the School Superintendent and Highway
Division of the Public Works Department to develop, maintain, and
care for all municipal and recreational buildings, parks, playgrounds,
athletic fields and other recreational areas and all other departments
of the Town.
(6) Perform all other related functions as required.
C. Welfare division. The Welfare Division shall be under the supervision of the Welfare Administrator appointed in accordance with §
A198-6A and shall consist of such other professionals and staff in accordance with §
A198-6A, Department Staff. The Administrator shall perform the following functions:
(1) Plan, budget, report and control the Town's Welfare Program.
(2) Investigate all requests for relief and authorize such relief aid
as may be deemed necessary.
(3) Exercise all powers and perform all duties conferred or imposed by
law on overseers of the poor.
(4) Keep full and accurate records of persons fully supported, the persons
relieved and partially supported, and the travelers and vagrants lodged
at the expense of the Town, together with the amount paid to them
for such support and relief, and make such reports to the State Department
of Health and Human Services as required by law.
(5) Perform all other related functions as required.
The Finance Department shall be under the management of the Finance Director in accordance with §
A198-5A and shall consist of such other professionals and staff in accordance with § A196-6A, Department staff. The Finance Department shall consist of the following divisions: Assessing; Finance; Treasury; Town Clerk/Tax Collector.
A. Assessing Division.
(1) The Administrative Assessor, under the administrative supervision
of the Finance Director, shall perform the following functions:
(a)
Carry out all the duties relative to taking inventories and
make recommendations to the Board of Assessors with respect to the
appraisal of property for taxation and the assessment and abatement
of taxes and issuing warrants for collection of taxes as are now or
may hereafter be required by state statute of assessors of towns.
(b)
Provide for the preparation of all resident taxes and warrants
to be issued by the Town Council/Assessors for collection.
(c)
Check all property transfers and maintain all property records.
(d)
Prepare and maintain all tax maps, assessment record cards,
filing systems and all other records of the Department.
(e)
Make regular and frequent checks of the Town to ensure all taxable
property is being accurately reported.
(f)
Perform all other related functions as required.
(2) Functions of Board of Assessors. The Board of Assessors consists
of the Town Council and shall perform the following functions:
(a)
Review and execute all tax warrants to be committed to the Tax
Collector.
(b)
Act as a Board of Tax Review on all tax abatement requests and
execute approvals or disapprovals on such forms as are prescribed
and take all other action as may be required by state statute in the
performance of its duties.
B. Finance Division. The Finance Director shall perform the following
duties:
(1) Pre-audit all receipts and process all authorized claims against
the Town before authorizing payment thereof.
(2) Post-audit all receipts and disbursements.
(3) Maintain the general financial accounts of the Town and exercise
accounting control.
(4) Prepare financial reports as required by the Manager and Town Council.
(5) Negotiate, upon the authorization of the Manager and Town Council,
all loans of whatever term.
(6) Maintain custody of all insurance policies of the Town.
(7) Supervise and control the operation of all financial data processing
functions and its records.
(8) Maintain all Town employees' earnings records, including records
of all deductions from earnings for retirement, social security, savings
plans, and any other related materials, and maintain all Town employees
payroll action forms, vacation and sick leave records.
(9) Perform all other related functions as required.
C. Treasury. The Town Treasurer shall be appointed pursuant to the Laws
of the State of New Hampshire and bonded as required by RSA 41:6 and
Charter § 8-12A. The Town Treasurer shall perform the functions
in accordance to Town Charter, Article VIII.
D. Town Clerk/Tax Collector division. The Town Clerk/Tax Collector Department shall be under the supervision of the Town Clerk/Tax Collector, which is an elected position pursuant to Town Charter §
7-11, the Laws of the State of New Hampshire, bonded as required by statute and shall include such clerical staff appointed in accordance with §
A198-6A, Department staff. The Town Clerk/Tax Collector shall perform the following functions:
(1) Serve as Keeper of the Records of the Town Council and maintain the
records of all proceedings of the Town Council and other boards and
committees as required by state law.
(2) Arrange for all elections and maintain all election records, and
have custody of all property used in connection therewith.
(3) Obtain and maintain all statistics on births, marriages and deaths
as required by law.
(4) File and preserve, as required by state and federal law, all contracts,
bonds, oaths of office and other documents.
(5) Issue licenses and permits and collect all fees, as required by statute
and ordinance unless otherwise provided, and deposit these collections
through the Treasurer.
(6) Be custodian of the Official Town Seal.
(7) Keep on file the official copy of the Town Charter, all ordinances
of the Town and maintain a record of all corrections and amendments.
(8) Perform all duties and exercise all powers incumbent upon or vested
in town clerks by the laws of the State of New Hampshire.
(9) Perform all tax collection responsibilities as vested in tax collectors
by the laws of the State of New Hampshire and as outlined below:
(b)
Collect all taxes due the Town.
(c)
Maintain proper records pertaining to collection functions.
(d)
Turn over daily to the Treasurer a record and account for all
monies on the date received.
(e)
Collect permit fees for the registration of motor vehicles,
required to be paid under the provisions of RSA 261:153, Fees for
Registration Permits, and amendments thereto.
(f)
Report financial information to the Finance Director as necessary.
(g)
Perform all other related functions as required.
The Public Works Department shall be under the supervision of the Public Works Director, appointed as specified by §
A198-5A of this Administrative Code and shall consist of such other professionals and staff in accordance with §
A198-6A, Department staff. The Public Works Department shall consist of the following divisions: Administration and Engineering; Buildings and Grounds; Equipment Maintenance; Highway Maintenance; Solid Waste; Wastewater.
A. Administration and Engineering Division. The Administration and Engineering
Division, under the control of the Public Works Director, shall perform
the following functions:
(1)
Prepare and maintain all necessary records pertaining to the
Public Works Department.
(2)
Maintain payroll, accounting and budget information and records.
(3)
Ensure the proper processing of all purchases and expenditures.
(4)
Prepare and monitor all applications and grants received from
federal and state agencies.
(5)
Plan and carry out a training program of instruction for all
Department employees.
(6)
Develop and maintain the Department Major Capital Improvement
Program.
(7)
Design, lay out and map all municipal public works projects.
(8)
Maintain all sewer location maps for the Town.
(9)
Prepare and maintain all records pertaining to the Administration
Division as required.
(10)
Care for and maintain all property and equipment assigned to
the Administration Division.
(11)
Prepare, maintain and revise the streetlighting maps of the
Town's lighting system and all necessary records pertaining to
same.
(12)
Investigate, study, report and recommend extensions or changes
in the street-lighting system.
(13)
Inspect all new sewers, sewer lines and appurtenances, as well
as inspection, on a regular basis, of roads under construction, etc.,
in developments and throughout the Town.
(14)
Perform all other related functions as required.
B. Buildings and grounds division. The Buildings and Grounds Division,
under the supervision of the Public Works Director, shall perform
the following functions:
(1)
Maintain and care for all buildings and grounds not assigned
to any other department.
(2)
Perform all other related functions as required.
C. Equipment Maintenance Division. The Equipment Maintenance Division,
under the supervision of the Operations Manager, shall perform the
following functions:
(1)
Prepare and maintain all the motorized equipment for the municipality.
(2)
Purchase stock and charge to the using department all necessary
parts and materials.
(3)
Maintain and care for all property and equipment assigned to
the Equipment Maintenance (garage and stores) Division.
(4)
Prepare and maintain all necessary records pertaining to the
Equipment Maintenance (garage and stores) Division.
(5)
Perform all other related functions as required.
D. Highway Maintenance Division. The Highway Maintenance Division, under
the supervision of the Operations Manager, shall perform the following
functions:
(1)
Construct, maintain and repair all roads, streets, drains, bridges
and sidewalks, except where specific projects may be let to contractors.
(2)
Remove snow; distribute salt and sand on all highways, streets,
bridges, sidewalks, parking lots and other public ways.
(3)
Plant, maintain and remove trees and brush on or affecting Town
property, either by Town forces or contractual services.
(4)
Issue all permits as needed for the erection of highway-related
construction signs and for the blocking or excavation of sidewalks,
streets or other public ways.
(5)
Maintain and care for all property and equipment assigned to
the Highway Maintenance Division.
(6)
Prepare and maintain all necessary records pertaining to the
Highway Maintenance Division.
(7)
Perform basic maintenance, including mowing, trimming, tree
and shrub pruning, fertilizing, pest control and other functions needed
to maintain Town public parks, athletic fields, cemeteries and other
recreational areas.
(8)
Perform all other related functions as required.
E. Solid Waste Division. The Solid Waste Division (refuse collection
and disposal), under the supervision of the Public Works Director,
shall perform the following functions:
(1)
Collect, remove and dispose of all refuse as required.
(2)
Prepare and maintain all necessary records pertaining to solid
waste disposal and landfill operations.
(3)
Perform all other related functions as required.
F. Wastewater Division. The Wastewater Division (waste treatment - composting),
under the supervision of the Assistant Public Works Director/Wastewater,
shall perform the following functions:
(1)
Construct, repair, maintain and operate the sewer system, except
where specific projects may be let to contract.
(2)
Prepare and maintain all necessary records pertaining to the
Wastewater Division, including, but not limited to, an annual report
containing the following:
(a)
Number of cubic feet/gallons of sewage treated per year.
(b)
Average annual cost to treat 100 cubic feet/1,000 gallons of
sewage.
(3)
Operate and maintain all sewage disposal facilities, incineration
and composting projects, maintaining all necessary records pertaining
to same.
(4)
Perform all other related functions as required.