[HISTORY: Adopted by the President and Board of Trustees of the Village of Forrest as Ch. 4 of the 2008 Municipal Code. Amendments noted where applicable.]
Any work or other public improvement which is not to be paid for in whole or in part by special assessment or special taxation, and when the expense will exceed $30,000, shall be constructed either:
A. 
By a contract let to the lowest responsible bidder after advertising for bids, in the manner prescribed by ordinance, except that any such contract may be entered into by the proper officers without advertising for bids, if authorized by a vote of 2/3 of all of the trustees then holding office; or
B. 
In the following manner, if authorized by a vote of 2/3 of all the trustees then holding office, to wit: The proper officers or departmental head shall employ exclusively for the performance of all manual labor thereon, laborers and artisans whom the municipality shall pay by the day or hour; and all material of the value of $30,000 and upward used in the construction of the work or other public improvement, shall be purchased by contract let to the lowest responsible bidder in the manner to be prescribed by ordinance. Nothing contained herein shall apply to any contract with the federal government or any agency thereof. (Reference, Illinois Municipal Code Section 8-9-1 and Section 8-9-2).[1]
[1]
Editor's Note: See 65 ILCS 5/8-9-1 and 8-9-2.
Contracts, which by their nature are not adaptable to award by competitive bidding, such as contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part; i.e., auditing, police protection, contracts for utility services such as water, heat, light, telephone, or purchasing of educational matter, shall not be subject to competitive bidding.
A. 
Publication. All proposals to award purchase orders or contracts in excess of $30,000 shall be published once at least 10 days in advance of the date announced for the receiving of bids, in a newspaper of general circulation throughout the Village by the Clerk. Nothing shall prohibit the Clerk from posting additional notices or advertising in trade magazines, if so directed by the Board of Trustees.
B. 
Advertisements for bids. Advertisement for bids shall describe the character of the proposed contract, purchase, or improvement in sufficient detail to enable the bidders thereon to know what their obligations will be, either in the advertisement itself, or by reference to detailed plans and specifications on file in the office of the Clerk at the time of publication of the announcement. The advertisement shall also state the date, time, and place assigned for the opening of bids, and such bids will be received at any time subsequent to the time indicated in the announcement
C. 
Deposit on bids. Cash, a cashier's check, or a certified check as a deposit of good faith, in a reasonable amount but not in excess of 10% of the contract or purchase amount, may be required of each bidder on all sums in excess of $30,000 if specified in the bid announcement.
D. 
Opening of sealed bids. All sealed bids shall be opened publicly and presented to the Board of Trustees. All bids shall be open to public inspection in the office of the Clerk.
E. 
Bid award. The award of any purchase or contract in excess of $30,000 shall be made by the Board of Trustees to the lowest or highest responsible bidder, depending on whether the Village is to expend or receive money.
In the event of an emergency affecting the public health, welfare, or safety so declared by the Village President, a contract may be let or a purchase made, to the extent necessary to resolve such emergency without public advertisement in a sum not to exceed $50,000. The President shall file his/her authority for such expenditure in writing in the office of the Clerk and a copy to the Board of Trustees and shall provide the date or time when the emergency shall terminate and shall name the person authorized to make such expenditure or contract and the amount or amounts to be expended.
A Village officer may make purchases or award contracts not in excess of $1000 to the lowest or highest bidder, depending on whether the Village is expending or receiving money, without authorization by the Board of Trustees or procurement of bids as set forth in this chapter. The sum authorized to be expended shall constitute the total payment for such contract or purchase and shall not be expended as an installment or partial payment on a larger amount, nor shall it be expended in any manner to circumvent directly or indirectly the other provisions of this chapter.
[Amended at time of adoption of Code (see Ch. 100, General Provisions, Art. I)]
The Village President may make or authorize purchase orders or proposed contracts in a sum in excess of $1,000 to $30,000 to the lowest or highest bidder, depending on whether the Village is expending or receiving money, without authorization by the Board of Trustees or procurement of bids as set forth in this chapter. The sum authorized to be expended shall constitute the total payment for such contract or purchase and shall not be expended as an installment or partial payment on a larger amount, nor shall it be expended in any manner to circumvent directly or indirectly the other provisions of this chapter.
Any purchase contract executed in violation of this chapter shall be null and void as to the Village, and if public funds have been expended, the amount may be recovered in the name of the Village.
[Amended at time of adoption of Code (see Ch. 100, General Provisions, Art. I)]
Pursuant to the provisions of Section 8-9-1 of the Illinois Municipal Code (65 ILCS 5/8-9-1), any work or other public improvement, which is not to be paid for in whole or in part by special assessment or special taxation, shall be done according to the following requirements:
A. 
When the expense thereof will exceed $30,000, same shall be constructed either:
(1) 
By a contract let to the lowest responsible bidder after advertising for bids, in the manner prescribed by this chapter, except that any such contract may be entered into by the proper officers without advertising for bids, if authorized by a vote of 2/3 of all the trustees then holding offices.
(2) 
Contracts for any other work or other public improvement less than $30,000 shall not require public bidding therefor, unless otherwise required by law.
B. 
To the extent the provisions of this § 260-9 are inconsistent with §§ 260-1 through 260-8 of this chapter, this § 260-9 shall prevail.