The fiscal year for the city shall begin on the first (1st) day of October of each calendar year and shall terminate on the thirtieth (30th) day of September of the next calendar year.
(2004 Code, sec. 1.09.001)
Every person required by ordinance or by this code to post bond shall post same with the city secretary and shall post such bond either in cash or by filing with the city secretary a bond executed by a surety company authorized to do business in the state.
(2004 Code, sec. 1.09.021)
(a) 
Payments of fees. fines. court costs, or other charges may be made in person, by mail. or by electronic means.
(b) 
Payments of fees, fines, court costs, or other charges may be made in person at city hall or other locations authorized by the city manager.
(c) 
All fees, fines, court costs, or other charges paid by credit card, either in person or by electronic means, shall be assessed an additional credit card processing fee as set forth in the fee schedule in appendix A of this code.
(Ordinance 1405 adopted 12/11/2023)
The city manager is instructed and ordered by the city council to pay only statements or invoices presented to the city for purchase of goods and materials and for the performance of services which comply with the purchase procedure described in this division.
(2004 Code, sec. 1.09.022)
(a) 
The purchase of goods and materials shall be approved by the city manager prior to placing an order. The signature of the city manager on a completed purchase order shall constitute approval.
(b) 
The city manager may delegate authority to department heads or supervisors to make purchases without an approved purchase order where no single item costs more than five hundred dollars ($500.00) and the total purchase is less than fifteen hundred dollars ($1,500.00). This authority will only apply at stores where the city normally carries an open account.
(c) 
Emergency purchases may be authorized by the department head or supervisor if the city manager is not available.
(d) 
The city manager shall approve all hiring of individuals or firms to perform personnel services or maintenance on equipment and facilities. The signature of the city manager on a completed purchase order, showing the work to be accomplished, shall constitute approval. Purchase orders shall not be required for those services where a contract has been signed or where the minutes of the city council meeting reflect concurrence for the service to be provided.
(e) 
In no instance shall the city manager approve a purchase which exceeds an amount of ten thousand dollars ($10,000.00). The city manager shall present to the city council for immediate consideration a request which exceeds this amount. The city manager may seek the advice and consent of the city council for any purchase request.
(2004 Code, sec. 1.09.023; Ordinance 1237 adopted 10/23/17)
(a) 
Department heads and supervisors shall initiate a request for purchase or hire by personally contacting the city manager. If verbal approval is given, then the information will be given to the city secretary for completion of a purchase order. The purchase order must be signed before the order is placed.
(b) 
The city manager will furnish, in writing, to each department head or supervisor, a list of those stores where purchases described under section 1.08.032(b) may be made.
(c) 
In case of an emergency purchase by a department head, the information will be provided to the city secretary as soon as possible following the purchase so that a completed purchase order may be accomplished.
(d) 
The city manager shall cause the original copy of the purchase order to be delivered to the vendor. One copy shall be placed in a vendor file, one copy in the suspense file for accounting and one copy to the appropriate department.
(e) 
Upon receipt of the goods or services, the department head or supervisor will sign their copy and return it to city hall as evidence of receipt of the goods or services.
(f) 
All completed purchase orders and/or receipts for goods or services shall be turned in to the city secretary on a daily basis.
(g) 
As to emergency repairs of fire department vehicles and equipment, section 1.08.034 shall be controlling.
(2004 Code, sec. 1.09.024)
(a) 
The city manager will furnish the volunteer fire department with purchase orders for use in obtaining emergency repairs to the fire trucks and equipment and place a distribution box in the fire meeting hall for completed purchase orders.
(b) 
The city manager will insure that the distribution box is checked daily and all completed purchase orders removed.
(c) 
The fire chief and/or his or her designated alternates will fill out a purchase order when emergency repairs are required and place the pink copy in the distribution box. When the work is completed, the blue copy will be signed and placed in the distribution box.
(d) 
The city manager will be responsible for the payment of all completed purchase orders removed.
(e) 
Supplies and/or equipment of a noncritical nature will be requisitioned through the city manager.
(2004 Code, sec. 1.09.025)