[1]
Editor's note–Former division 2 pertaining to similar provisions, was amended by Ordinance 25102001 adopted 10/20/2025. Prior to the amendment this division derived from Ordinance 2012-04-09 adopted 4/9/12.
The city council shall maintain a city parks and recreation advisory board. The city council shall appoint a city parks and recreation advisory board consisting of five members. Each member of the city council shall make recommendations for appointment of members to the board, those members shall be being appointed by a majority vote of city council.
(Ordinance 25102001 adopted 10/20/2025)
Board members shall serve two-year terms. Each member of the board shall be a resident citizen of the city, unless such citizenship requirement is waived by a majority vote of the city council.
(Ordinance 25102001 adopted 10/20/2025)
Active participation on the parks and recreation, advisory board is required. Any member who is absent for three consecutive meetings of the board without a valid excuse, as determined by the board, shall be dismissed from membership upon the majority vote of the city council. The board shall at once notify the city council that a board vacancy exists. Vacancies occurring for whatever reason shall be filled within 30 days by the city council for the remainder of the unexpired term.
(Ordinance 25102001 adopted 10/20/2025)
(a) 
The city parks and recreation advisory board shall elect annually a chairman, vice-chairman, and secretary. It shall be the duty of the chairman to preside at all meetings of the board, and it shall be the duty of the secretary to keep a record of all proceedings of the board, which record shall be delivered to the City Secretary no later than seven business days prior to the scheduled city council meeting, for inclusion in the official city council packet.
(b) 
The city parks and recreation advisory board shall conduct regular monthly meetings, unless otherwise determined by the city council. Meetings shall be held at City Hall. The meeting agendas shall be posted in accordance with the Texas Open Meetings Act.
(c) 
All recommendations made by the city parks and recreation advisory board shall be by majority vote of the total membership of the board. Three voting members shall constitute a quorum for the transaction of all matters to be considered by the board. The chairman shall be entitled to vote upon any matter.
(Ordinance 25102001 adopted 10/20/2025)
(a) 
The city council maintains the right to act independently on all matters pertaining to parks and recreation services without park board consideration. The board shall serve in an advisory capacity to the city council in all matters relating to parks and recreation.
(b) 
The parks and recreation advisory board may make recommendations to the city council for the city council to approve of any contracts related to city parks and recreational areas. The City of Rosebud shall be the contracting party for any contracts or agreements with any third-party related to any city park or recreational area. The parks and recreation advisory board shall not be authorized to enter into any contract or agreement on behalf of the parks and recreation advisory board or on behalf of the City of Rosebud.
(c) 
The parks and recreation advisory board may take the following actions without the prior approval of city council:
(1) 
Recommend parks and recreational area improvement projects to the city council and recommend city participation in public or private grant programs;
(2) 
The parks and recreation advisory board may continue to pursue and complete projects which have already been approved by the city council unless the city will be required to enter into any additional contracts or incur costs and expenses which have not yet been approved by the city council;
(3) 
The parks and recreation advisory board may coordinate activities and receive approval from the city administrator for projects which are within the city administrator's authority to approve without the city council approval. In the reasonable discretion of the city administrator, the city administrator may require any matter within his authority to approve to be considered and approved by the city council; and
(4) 
The parks and recreation advisory board is authorized to participate in fundraising activities for the purpose of raising funds to improve and maintain the city's parks and park facilities. Upon request from the city council, the parks and recreation advisory board shall provide:
(A) 
An accounting and record of all fundraising activities; and
(B) 
Shall document the use of all funds raised from and as a result of such fundraising activities regardless of the source of such funds.
(d) 
The following acts or actions of the parks and recreation advisory board shall require the prior approval of the city council which approval shall be by a majority vote of the city council:
(1) 
Any actions of the parks and recreation advisory board not expressly authorized to be performed without prior city council approval as set forth in subsection (c) must be approved by a majority vote of the city council;
(2) 
The parks and recreation advisory board may not accept donations of real property or personal property without the prior approval of city council;
(3) 
The parks and recreation advisory board may not expend funds or make payments of funds to any third-party without the prior approval of city council; and
(4) 
The parks and recreation advisory board may not grant or make gifts or donations of any property or funds, regardless of the source of funds, without the prior approval of city council.
(Ordinance 25102001 adopted 10/20/2025)
The board shall submit annually to the city administrator, not less than 90 days prior to the beginning of the budget year, a list of recommendations for capital improvements. The capital projects budget should include immediate and long-range capital improvements, such as development of park sites, procurement and installation plans for playground equipment, and possible recreation programs. Such lists shall be arranged in order of priority.
(Ordinance 25102001 adopted 10/20/2025)
(a) 
Members of the city parks and recreation advisory board may be removed from their position by a majority vote of the Rosebud city council for cause. Grounds for removal may include, but are not limited to, the following:
(1) 
Attendance.
Failure to attend three consecutive regular meetings of the board without providing prior written or verbal notice to the chairperson or city staff liaison may constitute grounds for removal.
(2) 
Failure to attend meetings.
Repeated failure to participate in board discussions, fulfill assigned responsibilities, or contribute meaningfully to board activities may be considered neglect of duties.
(3) 
Conflict of interest violations.
Members of the city parks and recreation advisory board shall adhere to the highest standards of ethical conduct and impartiality in the performance of their duties. A conflict of interest arises when a member's personal, financial, professional, or familial interests compromise or appear to compromise their ability to act in the best interest of the board or the city. Failure to disclose a known or potential conflict of interest, or engaging in conduct that undermines the integrity, transparency, or impartiality of the city parks and recreation advisory board, shall constitute grounds for removal. Specific violations may include, but are not limited to:
(A) 
Conflict of interest; personal business use.
No member of the board shall use their position to promote, endorse, or otherwise benefit their own business interests. Specifically, no member shall engage in any activity through which their personal business derives financial profit, advantage, or preferential treatment as a result of their role on the Rosebud parks and recreation advisory board. All decisions and actions must reflect the best interests of the public and the integrity of the Board.
(B) 
Undisclosed financial interests.
Participating in deliberations, recommendations, or votes on matters in which the member or their immediate family has a direct or indirect financial interest, without prior disclosure and recusal.
(C) 
Preferential treatment.
Using board membership to secure advantages, contracts, or favorable treatment for oneself, relatives, associates, or affiliated organizations.
(D) 
Dual roles or incompatible positions.
Holding a position in another organization or governmental body that creates a competing obligation or divided loyalty, unless such dual service is disclosed and deemed permissible by the city council.
(E) 
Failure to recuse.
Refusing or neglecting to recuse oneself from discussions or votes where a conflict exists, after disclosure or identification by other board members or city staff.
(F) 
Misuse of confidential information.
Using non-public information obtained through board service for personal gain or to benefit third parties.
(b) 
All board members shall complete a conflict-of-interest disclosure form upon appointment and annually thereafter, or as circumstances change. Alleged violations shall be reviewed by the city council, which may request a formal explanation from the members prior to acting. Removal for conflict of interest shall require a majority vote of the city council and shall be documented in the public record.
(Ordinance 25102001 adopted 10/20/2025)
Any behavior that undermines the mission of the board, disrupts meetings, or reflects poorly on the city may be grounds for removal. This includes harassment, discrimination, or violation of city policies.
(Ordinance 25102001 adopted 10/20/2025)
(a) 
Any member convicted of a felony or other offense that legally disqualifies them from serving on the board shall be removed immediately.
(b) 
Prior to removal, the member shall be notified in writing of the proposed action and given an opportunity to respond before the city council takes final action.
(Ordinance 25102001 adopted 10/20/2025)
All current and future grant applications, proposals, and funding requests pertaining to the activities, programs, or initiatives of the city parks and recreation advisory board shall be submitted through the city's designated grant coordinator. This centralized process is intended to ensure consistency with municipal funding priorities and administrative procedures.
(Ordinance 25102001 adopted 10/20/2025)
No member, affiliate, or representative of the board shall independently initiate, submit, or accept any form of grant funding without prior review and written approval from the city's designated grant coordinator. This restriction applies to all external funding sources, including governmental, private, and nonprofit entities.
(Ordinance 25102001 adopted 10/20/2025)
The coordination of grant-related activities through the designated grant coordinator serves to align board funding efforts with city-wide strategic objectives; ensure compliance with applicable local, state, and federal regulations; and maintain proper financial oversight and accountability.
(Ordinance 25102001 adopted 10/20/2025)
Any violation of this division may result in administrative review and potential suspension of related activities until compliance is achieved. The city parks and recreation advisory board shall cooperate fully with the grant coordinator in all matters related to grant oversight.
(Ordinance 25102001 adopted 10/20/2025)
When the city logo is used, the name of the board shall be displayed as: City of Rosebud parks and recreation advisory board.
(Ordinance 25102001 adopted 10/20/2025)
All uses of the city logo must conform to the branding and visual identity standards established by the city. No alterations, distortions, or unauthorized modifications of the city logo shall be permitted.
(Ordinance 25102001 adopted 10/20/2025)