Board meetings will be generally conducted in the following
order, unless otherwise necessary as determined by the mayor, city
manager or city secretary. An executive session may be held at any
time during a meeting consistent with applicable state law.
(2)
Regular
meeting agenda.
(A)
Call
to order.
(B)
Invocation
and pledge of allegiance.
(C)
Roll
call.
(D)
Hearing
of residents.
(E)
Consent
agenda. (if applicable).
(F)
Public
hearings/action. (if applicable).
(G)
Action
items.
(H)
Reports
from staff, outside entities, subcommittees.
(I)
Executive
session.
(J)
Reconvene
into open session for possible action resulting from any items posted
and legally discussed in executive session.
(K)
Items
for future agendas/announcements.
(L)
Adjourn.
(Ordinance 2019-23 adopted 12/12/19)
(a)
All items
for placement on an agenda shall be coordinated through the board
chair, and staff liaison. The staff liaison shall be responsible for
coordinating items and supporting documentation for the agenda and
for timely submission of the agenda to the city secretary in conformance
with state law.
(b)
Members
of board wishing to place any item on an agenda may do so at the end
of a board meeting during the section provided for “items for
future agendas.”
(c)
The board
chair, staff liaison or appropriate board member shall be listed as
the sponsor for each agenda item that has been individually requested.
(Ordinance 2019-23 adopted 12/12/19)
(a)
The city
secretary shall be the agenda officer with responsibility for proper
and legal posting of the agenda.
(b)
The city
secretary will assume responsibility for issuing to newspaper a copy
of the agenda advising them of any scheduled meeting.
(c)
The staff
liaison shall distribute the agenda packets for all regularly scheduled
meetings to the members of the board no later than 72 hours prior
to the meeting date.
(Ordinance 2019-23 adopted 12/12/19)
(a)
All individuals
wishing to be heard, may do so on all agenda items or on items they
would like to be placed on a future agenda.
(b)
Individuals
wishing to be heard shall comply with the following:
(1)
Each
person addressing the board must provide his/her legal name for the
official records and meeting minute preparation.
(2)
No
rebuttals will be permitted.
(3)
Each
person addressing the governing body shall not exceed three (3) minutes.
(4)
The
hearing of residents portion of the agenda shall not exceed thirty
(30) minutes total.
(5)
Individuals
wishing to speak on a matter posted on the agenda as a public hearing
may also do so once the public hearing has been opened.
(6)
The
Texas Open Meetings Act permits a member of the public or a member
of the board to raise a subject that has not been included in the
notice for the meeting, but any discussion of the subject must be
limited to a proposal to place the subject on the agenda for a future
meeting.
(7)
All
remarks shall be addressed to the board as a body, and not to any
individual member thereof.
(Ordinance 2019-23 adopted 12/12/19)
All special presentations and announcements will be scheduled
and coordinated through the staff liaison for placement on the agenda.
A period of time, not to exceed fifteen (15) minutes, may be set aside
for public recognition at a board meeting.
(Ordinance 2019-23 adopted 12/12/19)
(a)
The consent
agenda shall contain routine, noncontroversial items that require
board action but require no board deliberation. All items on the consent
agenda shall be considered in one (1) motion unless removed.
(b)
Examples
of routine business found on consent agendas include, but are not
limited to:
(c)
Agenda
items removed from the consent agenda by the request of board members
or staff will be considered before approval of the entire consent
agenda.
(Ordinance 2019-23 adopted 12/12/19)
Members of the board or staff liaison have the opportunity to
notify others of community events, functions and other activities.
This item shall be included on all meetings of the board.
(Ordinance 2019-23 adopted 12/12/19)
