Board meetings will be generally conducted in the following order, unless otherwise necessary as determined by the mayor, city manager or city secretary. An executive session may be held at any time during a meeting consistent with applicable state law.
(1) 
Workshop agenda.
(A) 
Call to order.
(B) 
Roll call.
(C) 
Announcements.
(D) 
Hearing of residents.
(E) 
Workshop items.
(F) 
Public recognition.
(G) 
Adjourn.
(2) 
Regular meeting agenda.
(A) 
Call to order.
(B) 
Invocation and pledge of allegiance.
(C) 
Roll call.
(D) 
Hearing of residents.
(E) 
Consent agenda. (if applicable).
(F) 
Public hearings/action. (if applicable).
(G) 
Action items.
(H) 
Reports from staff, outside entities, subcommittees.
(I) 
Executive session.
(J) 
Reconvene into open session for possible action resulting from any items posted and legally discussed in executive session.
(K) 
Items for future agendas/announcements.
(L) 
Adjourn.
(Ordinance 2019-23 adopted 12/12/19)
(a) 
All items for placement on an agenda shall be coordinated through the board chair, and staff liaison. The staff liaison shall be responsible for coordinating items and supporting documentation for the agenda and for timely submission of the agenda to the city secretary in conformance with state law.
(b) 
Members of board wishing to place any item on an agenda may do so at the end of a board meeting during the section provided for “items for future agendas.”
(c) 
The board chair, staff liaison or appropriate board member shall be listed as the sponsor for each agenda item that has been individually requested.
(Ordinance 2019-23 adopted 12/12/19)
(a) 
The city secretary shall be the agenda officer with responsibility for proper and legal posting of the agenda.
(b) 
The city secretary will assume responsibility for issuing to newspaper a copy of the agenda advising them of any scheduled meeting.
(c) 
The staff liaison shall distribute the agenda packets for all regularly scheduled meetings to the members of the board no later than 72 hours prior to the meeting date.
(Ordinance 2019-23 adopted 12/12/19)
(a) 
All individuals wishing to be heard, may do so on all agenda items or on items they would like to be placed on a future agenda.
(b) 
Individuals wishing to be heard shall comply with the following:
(1) 
Each person addressing the board must provide his/her legal name for the official records and meeting minute preparation.
(2) 
No rebuttals will be permitted.
(3) 
Each person addressing the governing body shall not exceed three (3) minutes.
(4) 
The hearing of residents portion of the agenda shall not exceed thirty (30) minutes total.
(5) 
Individuals wishing to speak on a matter posted on the agenda as a public hearing may also do so once the public hearing has been opened.
(6) 
The Texas Open Meetings Act permits a member of the public or a member of the board to raise a subject that has not been included in the notice for the meeting, but any discussion of the subject must be limited to a proposal to place the subject on the agenda for a future meeting.
(7) 
All remarks shall be addressed to the board as a body, and not to any individual member thereof.
(Ordinance 2019-23 adopted 12/12/19)
All special presentations and announcements will be scheduled and coordinated through the staff liaison for placement on the agenda. A period of time, not to exceed fifteen (15) minutes, may be set aside for public recognition at a board meeting.
(Ordinance 2019-23 adopted 12/12/19)
(a) 
The consent agenda shall contain routine, noncontroversial items that require board action but require no board deliberation. All items on the consent agenda shall be considered in one (1) motion unless removed.
(b) 
Examples of routine business found on consent agendas include, but are not limited to:
(1) 
Approval of license applications and bonds.
(2) 
Approval of minutes.
(3) 
Approval of payment for contracts.
(4) 
Bid and contract awards.
(5) 
Set date for hearings.
(6) 
Appointments.
(7) 
Resignations.
(8) 
Staff reports.
(c) 
Agenda items removed from the consent agenda by the request of board members or staff will be considered before approval of the entire consent agenda.
(Ordinance 2019-23 adopted 12/12/19)
Members of the board or staff liaison have the opportunity to notify others of community events, functions and other activities. This item shall be included on all meetings of the board.
(Ordinance 2019-23 adopted 12/12/19)