The County may purchase goods and services under a procurement process initiated by another governmental body. This provision does not apply to contracts for architectural services, engineering services or construction.
A. 
Subject to Subsection C, the Purchasing Agent may award single or term contracts using the procedures in Subsection B without competitive sealed bidding or competitive negotiation for:
(1) 
Goods and services other than professional services and non-transportation-related construction, if the aggregate or the sum of all phases is not expected to exceed $100,000;
(2) 
Transportation-related construction, if the aggregate or sum of all phases is not expected to exceed $25,000; and
(3) 
Professional services, if the aggregate or sum of all phases is not expected to exceed $80,000.
B. 
Small purchase procedures.
(1) 
Purchases less than $5,000: Contracts may be awarded for the purchase of goods or services of less than $5,000 without any procurement process so long as the individual making the purchase has no reason to believe that equivalent goods or services are available at a lower cost elsewhere.
(2) 
Purchases greater than $5,000 up to $100,000:
(a) 
If reasonably possible, written price quotations should be solicited from three vendors who can meet the County's requirements for quality, quantity, delivery time, etc. Price quotations may be secured via telephone, catalog, internet, eVA or written inquiry.
(b) 
Once price quotations are secured under Subsection B(2)(a), a purchase order must be prepared that includes the following information:
[1] 
The date of preparation;
[2] 
The preparer's name and department;
[3] 
The name of the vendor;
[4] 
A description of each article or service being purchased;
[5] 
The unit price and total amount for each item;
[6] 
The quantity of units being purchased;
[7] 
The total purchase order amount; and
[8] 
Copies of price quotes obtained pursuant to Subsection B(2)(a).
(c) 
Approval by a department head, the Finance Department and Purchasing Agent is required for purchases under this subsection.
C. 
Notwithstanding Subsections A and B:
(1) 
Any construction contract for a building or an addition to or improvement of an existing building involving state funds of $50,000 or more must be procured by competitive sealed bidding or competitive negotiation as provided in § 38A-4.1.
(2) 
The Purchasing Agent may utilize any procurement process described in Article IV for any small purchase when doing so is in the best interest of the County.
(3) 
The Purchasing Agent may also submit any purchase otherwise authorized under Subsections A and B for approval by the governing body.
The County may contract for legal services, expert witnesses and services associated with litigation or regulatory proceedings without competitive procurement.
Upon a determination in writing that there is only one source practicably available for that which is to be procured, a contract may be negotiated and awarded to that source without competitive sealed bidding or competitive negotiation. The writing shall document the basis for this determination. Sole-source justification based on a single vendor's capability to deliver in the least amount of time is not appropriate since availability alone is not a valid basis for determining a sole-source procurement. The Purchasing Agent shall issue a written notice stating that only one source was determined to be practicably available, and identifying that which is being procured, the contractor selected and the date on which the contract was or will be awarded. The notice shall be posted on the County's website and in a designated public area of the County's offices. The notice may be posted on the Department of General Services' central electronic procurement website and published in a newspaper of general circulation on the day the contract is awarded or the decision to award the contract is announced, whichever occurs first.
A. 
In case of emergency, a contract may be awarded without competitive sealed bidding or competitive negotiation; however, such procurement shall be made with such competition as is practicable under the circumstances. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file. The Purchasing Agent shall issue a written notice stating that the contract is being awarded on an emergency basis, and identifying that which is being procured, the contractor selected and the date on which the contract was or will be awarded. The notice shall be posted on the County's website and in a designated public area of the County's offices. The notice may be posted on the Department of General Services' central electronic procurement website and published in a newspaper of general circulation on the day the contract is awarded or the decision to award the contract is announced, whichever occurs first.
B. 
The Purchasing Agent or an authorized designee may deem an emergency to exist in the following circumstances:
(1) 
A breakdown in machinery or equipment;
(2) 
A threatened termination of essential services;
(3) 
The development of a dangerous condition;
(4) 
Any circumstance causing curtailment or diminution of an essential service; or
(5) 
Any circumstance in which materials or services are needed to prevent loss of life or property.
A. 
Upon a determination made in advance by the Purchasing Agent and set forth in writing that the purchase of goods, products or commodities from a public auction sale is in the best interests of the public, such items may be purchased at the auction, including online public auctions. The writing shall document the basis for this determination. However, bulk purchases of commodities used in road and highway construction and maintenance, and aggregates, shall not be made by online public auctions.
B. 
The purchase of goods or nonprofessional services, but not construction or professional services, may be made by reverse auctioning. However, bulk purchases of commodities used in road and highway construction and maintenance, and aggregates, shall not be made by reverse auctioning.