(Ord. of 5-9-77, §§ 103, 103A, 104; Ord. of 2-6-89; A0173-12; A0257-06)
(a) 
The mayor shall appoint a purchasing agent subject to confirmation by the city council as provided in chapter 432 of the Acts of 1962 which was retained in Section 10-5(b) of the Charter.
(b) 
The appointee confirmed shall serve a term of two (2) years coterminous with that of the term served by the mayor.
(c) 
The Purchasing Agent shall be the Chief Procurement Officer of the City of Everett in accordance with the provisions of MGL, 30B and shall follow the requirements and procedures set forth in MGL, Chapter 30B and its updates.
(d) 
The purchasing agent shall have the power to transfer all supplies, materials, and equipment from one (1) department to another as may be deemed advisable. The purchasing agent shall have the power to sell, exchange or trade any supplies, material and equipment which have become unsuitable for public use if the item has a value less than five hundred dollars ($500.00). If the item has a value greater than or equal to five hundred dollars ($500.00) the sale, exchange or trade of the item shall be subject to the approval of the city council. The purchasing agent shall keep a public record of all sales, exchanges and trades.
(e) 
The purchasing agent shall require that each using agency shall make an inventory during the month of May in each year of all personal property under its charge, and a copy of such inventory shall be forwarded to the purchasing agent.
(f) 
The purchasing agent shall control and supervise any and all storerooms and warehouses and any which may be hereafter established. The city council, upon estimates prepared by the purchasing agent and submitted, from time to time, by the mayor, shall provide a revolving stores fund of sufficient amount to finance the purchase and storage of standard supplies, materials, and equipment for use by all departments and agencies which equipment may be purchased and stored advantageously and such fund shall be under the control of the purchasing agent who shall also be responsible and accountable for all supplies, materials, and equipment under his control and shall maintain a perpetual inventory record thereof.
(g) 
The purchasing agent may consult with the heads of the departments to determine their precise requirements and shall endeavor to prescribe those standards that best meet the needs of the majority of departments.
(h) 
The purchasing agent may require any office or department head to furnish information essential to the operation of the purchasing department for the enforcement of this article or any regulations adopted hereunder.
(Ord. of 5-9-77, § 105)
(a) 
Requisitions for the purchase of supplies, materials, equipment or contractual services for a department, board or commission shall be received by the purchasing department prior to the issuance of a purchase order or contract and shall be signed by the head of the using department, or his authorized agent.
(b) 
The purchasing agent shall examine each requisition and shall have the authority, only after consultation with the department head, to revise it as to quantity, quality or estimated cost.
(Ord. of 5-9-77, § 106)
(a) 
No requisition, order or contract shall be subdivided to avoid any of the requirements of this article.
(b) 
The head of each using agency shall file with the purchasing agent the names of individuals authorized to originate requisitions.
(c) 
All purchase orders shall be issued by the purchasing agent.
(d) 
All requisitions shall be made on forms approved and furnished by the purchasing agent.
(Ord. of 5-9-77, § 107; Ord. of 5-23-88; Ord. of 7-15-91; Ord. of 12-02-2003; A0256-06)
All purchases of, and contracts for supplies, materials, equipment and contractual services, and all sales of personal property which have become obsolete and unusable shall be governed by the procedures set forth in MGL, Chapter 30B and its updates.
(Ord. of 5-9-77, § 111)
No officer, department head, board or commission authorized to expend money shall make requisition on the purchasing agent for the purchase of equipment, supplies, materials, or contractual services until funds are available therefor.