City of Greenville, TX FLETCHER WARREN CIVIC CENTER AND FACILITIES

(a)

There will be a building attendant present for any functions held at the Fletcher Warren Civic Center. The building attendant fee is built into the hourly rental fee.

(b)

Smoking is prohibited in all areas of the building including restrooms, foyer, kitchen, ballroom and meeting rooms.

(c)

All food and beverages are to remain inside the buildings. The serving, consumption, possession, storage, and/or sale of alcoholic beverages must be in compliance with all state and local laws, including the Texas Alcohol and Beverage Code governed by the state alcoholic beverage commission (TABC). It is the applicant’s responsibility to assure compliance with these regulations.

(d)

Excessively loud music is not permitted and volume must be reduced after 10:00 p.m. in accordance with section 14.04.004 of this code. The noise abatement ordinance will be enforced by the city police department.

(e)

Following the use of the premises, all furniture must be left clean. All cabinet and table surfaces in the kitchen must be cleaned. The dishes and utensils must be cleaned, dried and put away. All trash should be taken outside the building to the dumpster and the building should be vacated by 1:00 a.m. In the event that the persons and/or organization renting the building do not completely perform such functions, an hourly rate shall be forfeited from the deposit.

(f)

The use of nails, thumbtacks, staples, confetti or glue for decorations is not allowed. Masking tape and Scotch tape are allowed. Any decorations which will be hung from the ceiling must be preapproved by the city.

(g)

The person signing the rental agreement shall be responsible for any damage to the building, furniture, or fixtures to the surrounding area. In the event of damages, there will be reasonable charges for repair or replacement deducted from the deposit. Any balance will be billed to the responsible party.

(h)

The deposit schedule for the civic center can be found in section A16.08.001 of the fee schedule in appendix A to this code.

(i)

Applicants must be twenty-one (21) years of age or older.

(j)

Reservations are on a first-come, first-served basis. To reserve the facilities, the rental application must be accompanied by the appropriate deposit. The security deposit will be forfeited if the applicant cancels without a ten-day notice, does not show up, or does not comply with facility use policies.

(k)

Rental fees are due no later than seventy-two (72) hours prior to the scheduled functions.

(l)

The city reserves the right to refuse service or increase fees of deposit based on applicant’s past rental history.

(m)

All changes and additions must be made seventy-two (72) hours prior to the scheduled functions without exception.

(n)

Requested hours for use must include the time it will take to set up, hold the function and clean up. Applicants are solely liable for the building and its equipment at all times during the reserved time. All property missing during this time will be charged against the reserving party. Applicant must be present during function.

(o)

Applicants renting the facility are limited to the hours specified on their application.

(p)

The city provides only the equipment that is listed in the policy. Any other equipment or supplies must be furnished by the applicant. The city will not be responsible for any equipment during reserved usage.

(q)

Applicants are not allowed to store equipment or supplies in the facility other than the hours that are specified on the application. A storage fee will be assessed if equipment remains in the building after the scheduled function. The city is not responsible for lost or stolen articles. Items left are kept for one (1) week only.

(r)

If the facility is clean and no damage done, the deposit will be refunded approximately ten (10) to fourteen (14) working days following the functions.

(s)

Youth functions, defined as persons eighteen (18) years of age or younger, must have at least one (1) adult chaperon for each ten (10) guests. Chaperons must be present through the duration of the functions, setup and cleanup time included.

(t)

Regularly scheduled or continuous events shall be permitted for a period not to exceed six-weeks. A deposit shall be required for each separate rental date during such regularly scheduled or continuous event.

(u)

The center is a multiuse facility and the city will make every effort to schedule activities that do not conflict.

(v)

The restrictions set forth in subsections (h), (j), (q) and (t) shall not apply to civic organizations, and such organizations shall be permitted to rent the facility for regularly scheduled or continuous events for a fee as provided in section A16.08.001 of the fee schedule in appendix A to this code. Regularly scheduled or continuous events shall be defined as use of the facility at a predetermined recurring time, on a predetermined recurring day of the week, for not less than thirty-six (36) weeks in a calendar year. Such organizations will be permitted to provide a storage locker for the storage of equipment or supplies. The kitchen fee, as provided in section A16.08.001 of the fee schedule in appendix A to this code, shall be waived for civic organizations that rent the facility for regularly scheduled or continuous events. Any civic organization that intends to rent the civic center for a regularly scheduled or continuous event shall enter into an agreement with the city concerning the terms and conditions of such rental. The ability of a civic organization to schedule use of the facilities is subject to rental of the facility by another organization for a one-day, eight (8) hours or longer, period. Reservation of the facility for the longer period, made at least three weeks in advance of the scheduled event, will preempt a civic organization’s use of the facility for a regularly scheduled or continuous event.

(w)

Applicant/user shall comply with all laws, statutes, ordinances and regulations of the United States, the state, and lessor. Applicant/user shall obtain and pay for all required permits and licenses. Applicant/user shall not permit or suffer the commission of a violation of any law, statute, ordinance or regulation.

(x)

Any and all such events taking place on the premises of the Fletcher Warren Civic Center, of which the consumption or serving of alcohol is a part, shall have two licensed peace officers on duty for corresponding hours of said event. Said peace officers shall be current officers of the city police department. The city police department will schedule an officer to be in attendance for all hours of scheduled event.

(y)

Cancelling a reservation less than 14 days in advance will result in a $50.00 cancellation fee. Cancelling a reservation less than 7 days in advance will result in a $100.00 cancellation fee.

(Ordinance 20-066 adopted 9/8/20; Ordinance 22-075 adopted 9/13/2022)