(a) 
There is hereby created and established the Double Oak Citizens Commission for the town consisting of five (5) members appointed by the town council. In addition to the five (5) regular members, two (2) alternate members of the Double Oak Citizens Commission will be appointed to serve in the absence of one or more regular members when requested to do so by the mayor or chairman of the commission.
(b) 
The Double Oak Citizens Commission shall select one of its regular members to serve as the chairman, and one of its regular members to be vice chairman to serve in the absence of the chairman, at the first regular meeting following October 1 of each year. No regular member shall be qualified to serve as chairman or vice chairman unless that member has first served on the commission for a period of at least six (6) months.
(c) 
Each regular and alternate member shall be a resident of the town, shall be qualified to vote, and shall forfeit his office should he cease to reside in the town during his term of office. Each regular and alternate member must have been, as of his date of appointment, a resident of the town for a continuous period of not less than six (6) months, hold no other paid, incompatible, or elected public office for the town, and shall not be in arrears in the payment of taxes or any liability due the town, unless such arrears in the payment of taxes are the subject of a properly filed and pending protest.
(Ordinance 05-21, sec. 3, adopted 6/6/05)
(a) 
The term of office of regular and alternate members of the commission shall be for two (2) years. Two (2) regular members and one (1) alternate member shall be appointed to two-year terms beginning on October 1 in even numbered years and three (3) regular members and one (1) alternate member shall be appointed for two-year terms beginning on October 1 in odd numbered years. The town council shall make appointments to the Double Oak Citizens Commission at its second regular monthly meeting in August of each year or as soon thereafter as possible.
(b) 
In the event of a vacancy on the commission, the alternate member with the longest tenure shall, without further formal action, become a regular member until the expiration of the term of the office assumed by the alternate member. In the event of a vacancy in two (2) offices, the alternate member with the longest tenure shall assume the office of the member with the longest remaining term of office. In the event of any vacancy on the commission, the town council shall appoint new members to fill the vacant offices as soon as practicable to fill such vacancies for the remainder of the unexpired terms of office.
(c) 
Members of the commission serve at the pleasure of the town council and may be removed from office by the town council by simple majority vote.
(Ordinance 05-21, sec. 3, adopted 6/6/05)
(a) 
The Double Oak Citizens Commission shall be responsible for hearing complaints, concerns or criticism against any town employee or independent contractor who serves the town on a permanent basis. The commission shall also be responsible for reviewing facts and information concerning incidents involving the town’s employees or independent contractors who serve the town on a permanent basis. The commission shall, after hearing and review, recommend corrective action to the mayor. The commission’s findings and recommendations may be included in the employee’s or contractor’s review.
(b) 
The commission shall have the following powers:
(1) 
To conduct, after notice to the employee or independent contractor who serves the town on a permanent basis, hearings required by this article; to recommend to the town council any changes in policy or procedure affecting town employees and contractors; and to recommend to the town council the enforcement of any existing rules, policies or procedures initiated by the commission on its own motion or by the town council under its own motion.
(2) 
To hear, determine and recommend any matter relating to an employee or independent contractor who serves the town on a permanent basis an activity, conduct or course of action or inaction, as may be specified or required under this article or other ordinances of the town.
(3) 
To exercise such duties and powers as may be now or hereafter conferred by this article or other ordinances of the town.
(c) 
The commission shall have no authority to make final determinations regarding the appointment, evaluation, duties, discipline or termination of employees or independent contractors.
(Ordinance 05-21, sec. 3, adopted 6/6/05)
(a) 
Meetings of the commission shall be held as often as necessary to conduct the business of the commission at the call of the chairman and at such other times as the commission may determine. A majority of three (3) members of the commission, whether regular or alternate, shall constitute a quorum to conduct business. Alternate members may vote on matters before the commission only in the absence of regular members when requested to do so by the mayor or presiding officer of the commission.
(b) 
Unless a closed session is requested by the affected employee or contractor, meetings of the commission should be open to the public and the commission shall keep minutes of the proceedings showing the vote of each member upon each question coming before the commission. The minutes of the commission shall be public record. Any findings, determinations, conclusions or recommendations will be made in open session.
(c) 
The commission shall be responsible for informing the complainant of the commission’s findings and recommendations.
(Ordinance 09-10 adopted 7/20/09)