No person shall participate or engage in or cause to [be] conducted a bicycle race on any public street, highway or alley within the town without having applied for and been issued a permit from and under the supervision of the chief of police.
(Ordinance 07-08 adopted 9/4/07)
(a) 
No bicycle race event may be held on a public street, highway or alley without an approved bicycle race event permit. All persons or organizations conducting any form of bicycle race on a public street or highway shall apply for a bicycle race event permit from the chief of police of the town. In the event that traffic direction or redirection is deemed necessary, the chief may require the applicant to remit payment for such traffic-control officers as may be necessary to direct traffic throughout the race event. A permit must be applied for at least 30 days before the race event. The chief may waive any or all of the requirements imposed by this division, or may impose additional requirements, as he may deem necessary for public safety under the conditions then existing.
(b) 
If the race event only crosses a state highway, the chief of police may waive the permit requirement provided the applicant can show that reasonable traffic-control and safety measures are provided by the organizer and other road authority; provided further, that the applicant provides the indemnification and liability insurance prescribed in Section 12.829 of this article.
(Ordinance 07-08 adopted 9/4/07)
Bicycle race event permit applications should be submitted on forms furnished by the town, through the chief of police. Applicants must include a description of the event stating all pertinent information required to understanding the bicycle race event. The request must include a map showing the roadways on which the race will be held. Applications must specify and describe the number of vehicles on the roadway used to conduct the race, starting and anticipated finish time, maximum number of racers, number and training of course marshals, types of signage, barricades and markers, and communications equipment. Approval of other adjacent jurisdictions shall be obtained prior to formal issuance of a bicycle race permit from the town.
(Ordinance 07-08 adopted 9/4/07)
(a) 
The applicant shall indemnify, defend and hold harmless the town and its officers, employees, agents and representatives from and against any and all claims, demands, suits, and actions for personal injuries, death and property damage arising from the bicycle race event, including claims by race participants, pedestrians, or other roadway users.
(b) 
An applicant for a bicycle race event permit shall secure and obtain liability insurance coverage in an amount of not less than $100,000.00 to insure against personal injury, death and property damage arising from the conduct of the bicycle race event. The town shall be named as an additional insured on said policy and shall be furnished, in conjunction with the permit application, a certificate of insurance showing the foregoing coverages.
(Ordinance 07-08 adopted 9/4/07)
(a) 
Bicycle race events shall comply with the “Town of Double Oak Bicycle Racing Guidelines,” copies of which shall be made available at the offices of the town police department.
(b) 
The bicycle race event permit, or a true and correct copy thereof, shall be available for inspection and review throughout the duration of the race event.
(Ordinance 07-08 adopted 9/4/07)
(a) 
In issuing a permit, the chief of police may impose such reasonable conditions on the race event as may be necessary or appropriate to facilitate and preserve traffic and public safety, including but not limited to requirements for location, times, duration, signage, markers, barricades, and appropriate supervisory personnel. Bicycle race event permits may be granted only under conditions that ensure reasonable safety for all participants, spectators, and users of public roads. Reasonable safety implies that race participants, spectators, and other public road users have been accommodated in planning in a manner as to minimize the possibility of placing one in conflict with another.
(b) 
If it is determined that public safety personnel are necessary to direct or redirect traffic on public streets or highways, the applicant shall compensate the town for the costs incurred thereby.
(c) 
The chief of police may deny, suspend or revoke any permit issued under the provisions of this article if:
(1) 
The permit was issued in error or on the basis of incorrect or false information supplied by the applicant;
(2) 
The applicant fails to remit the appropriate permit fee or compensation for public safety personnel;
(3) 
The holder of the permit or the event violates the hours or days of operation set forth in the permit;
(4) 
The holder of the permit or the event violates any condition specified in the permit;
(5) 
The chief of police determines that inadequate provisions have been made for the safety and security of persons in attendance or traffic flow, control or safety; or
(6) 
The chief of police determines that the race event presents an unreasonably unsafe condition or may constitute an immediate hazard to public health, safety or welfare.
(Ordinance 07-08 adopted 9/4/07)
(a) 
The denial, suspension or revocation of a permit, or the imposition of special conditions by the chief of police, may be appealed to the town council which may affirm, reverse or otherwise modify the decision of the chief of police. Notwithstanding, the denial, suspension or revocation of a permit shall be effective immediately unless and until the town council reverses or otherwise modifies the chief’s determination.
(b) 
An appeal of an adverse determination of the chief of police shall be made in writing within 15 days of receipt of notice of the adverse determination. Failure to file the notice of appeal within 15 days shall constitute a waiver and forfeiture of the appeal. The council shall act on the appeal as soon as practicable. The council’s decision shall be final in all respects.
(Ordinance 07-08 adopted 9/4/07)