The term of the City Clerk is five years and the City Clerk shall be appointed to a five-year term at the first election after the five-year term.
[2003 Code, § 31.72]
(A)
The City Clerk shall, in addition to other duties that are or may be required of him or her by this code or other ordinance, attend all meetings of the Board of Aldermen.
(B)
He or she shall have the custody of the books, records, papers and documents belonging to the city.
(C)
He or she shall prepare all certificates of election or appointment of the city officers and deliver the same to the persons elected or appointed.
(D)
He or she shall countersign all city bonds, warrants, drafts and order upon the treasury for money and shall see that all ordinances appropriating money out of the treasury are endorsed by the Treasurer before the passage, and shall affix thereto the seal of the city and keep a record thereof, showing the number, date and amount thereof, the name of the person to whom and on what account issued and when redeemed.
(E)
He or she shall record the certificates, oaths and bonds of all city officers.
(F)
He or she shall keep an index of the records of the proceeding of the Board of Aldermen.
(G)
He or she shall prepare semi-annually a statement of receipts and expenditures of the city and cause the same to be published in a newspaper published in the city.
(H)
He or she shall copy the tax books of the city, extend the taxes thereon, and turn the same over to the City Collector by August 1, charging the collector with the amounts of taxes due to several funds as shown by the tax books, and crediting him or her by the amount of taxes turned into the treasury, his or her commission, delinquent taxes, errors and rebates.
(I)
He or she shall prepare blank licenses for all purposes for which licenses are required to be issued and, when required, shall cause the same to be issued, signing his or her name and affixing the seal of the city thereto, and shall keep an account with the collector for such licenses and the amount of the license tax thereon.
(J)
He or she shall furnish without delay to any person, when called upon during business hours to do so, certified copes of any records, books or papers that are in custody, for which services a reasonable fee to be set by city ordinance may be charged, and which shall be paid by the person demanding such certified copy into the treasury of the city.
[2003 Code, § 31.73]
The salary of the City Clerk shall be such from time to time the Board of Aldermen shall fix, by ordinance, as a certain amount per month, payable by warrant on the city treasury.
[Ord. passed 4-13-2015]
(A)
Any and all other ordinances to the contrary notwithstanding, the term of office for the City Clerk shall be five years and until a successor is duly selected and qualified, unless the Clerk shall be sooner removed for just cause as hereinafter provided.
(B)
JUST CAUSE exists when the City Clerk:
(1)
Is unable to perform his or her duties with reasonable competence or reasonable safety as a result of a mental condition, including alcohol or substance abuse;
(2)
Has committed any act, while engaged in the performance of his or her duties, that constitutes a reckless disregard for the safety of the public;
(3)
Has caused a material fact to be misrepresented for any improper or unlawful purpose;
(4)
Acts in a manner for the sole purpose of furthering his or her self-interest or in a manner inconsistent with the interests of the public or the city;
(5)
Has been found to have violated any law, statute or ordinance which constitutes a felony; or
(6)
Has been deemed insubordinate or found to be in violation of a written established policy, unless such claimed insubordination or violation of a written established policy was a violation of any federal or state law or local ordinance.
(C)
When and if, during the Clerk’s term of office, it is believed just cause for removal exists with respect to the Clerk’s performance of the duties of the Office of City Clerk as specified in the ordinances of the city, the Board of Aldermen may present written charges and specifications detailing wherein and how the Clerk has acted so as to be guilty of one of the “just cause” standards above and the time, place and manner whereby each such violation is alleged to have occurred.
(D)
The written charges and specifications shall be presented to the City Clerk at least ten working days prior to any hearing to be held thereon. The charges shall be heard at a public meeting at which the Clerk shall be allowed to be present, be represented by counsel and present witnesses and evidence on his or her behalf. If, at the close of all the evidence, it is found by competent and substantial evidence in the record by two-thirds of the members of the Board of Aldermen that just cause for removal, as defined herein, exists as alleged, then the Clerk shall be forthwith removed from office. Any City Clerk aggrieved by an adverse decision of the Board of Aldermen may seek judicial review pursuant to the provisions of RSMo. Ch. 536, as provided for judicial review of contested administrative decisions.
[2003 Code, § 31.74]
(A)
Upon temporary disability or inability of the City Clerk to perform his or her duties as set forth in this code or other ordinances of the city due to illness, absence from the city or other cause, the Board of Aldermen shall, in the same manner as the City Clerk is elected as set forth in § 31.080 of this chapter, proceed to elect a temporary City Clerk who shall have the same powers and duties as the regular City Clerk and shall hold office until the disability of the City Clerk is removed.
(B)
Such temporary City Clerk shall receive as compensation such salary as the Board of Aldermen shall provide for at the time of the election of such officer.