For the purpose of this article, the following definition shall apply, unless the context clearly indicates or requires a different meaning:
City records.
Any document, paper, letter, book, map, photograph, sound or video recording, microfilm, magnetic tape, electronic medium, or other information-recording medium, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the city or any of its officers or employees pursuant to law, including an ordinance, or in the transaction of public business. The term does not include:
(1) 
Extra identical copies of documents created only for convenience of reference or research by officers or employees of the city;
(2) 
Notes, journals, diaries, and similar documents created by an officer or employee of the city for the officer's or employee's personal convenience;
(3) 
Blank forms;
(4) 
Stocks of publications;
(5) 
Library and museum materials acquired solely for the purposes of reference or display; or
(6) 
Copies of documents in any media furnished to members of the public to which they are entitled under Texas Gov't Code, chapter 552, or other state law.
(1997 Code, sec. 37.01)
All city records, as defined in section 2.09.001, are declared to be the property of the city. No city official or employee has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or unauthorized use of such records is prohibited.
(Ordinance 1-191 adopted 1/22/1991; 1997 Code, sec. 37.02)
It is hereby declared to be the policy of the city to provide for efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, and disposition of all city records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition.
(Ordinance 1-1-91 adopted 1/22/1991; 1997 Code, sec. 37.03)