For the purpose of this article, the following definition shall
apply, unless the context clearly indicates or requires a different
meaning:
Any document, paper, letter, book, map, photograph, sound
or video recording, microfilm, magnetic tape, electronic medium, or
other information-recording medium, regardless of physical form or
characteristic and regardless of whether public access to it is open
or restricted under the laws of the state, created or received by
the city or any of its officers or employees pursuant to law, including
an ordinance, or in the transaction of public business. The term does
not include:
Extra identical copies of documents created only for convenience
of reference or research by officers or employees of the city;
Notes, journals, diaries, and similar documents created by an
officer or employee of the city for the officer's or employee's personal
convenience;
Blank forms;
Stocks of publications;
Library and museum materials acquired solely for the purposes
of reference or display; or
Copies of documents in any media furnished to members of the
public to which they are entitled under Texas Gov't Code, chapter
552, or other state law.
(1997 Code, sec. 37.01)
All city records, as defined in section 2.09.001, are declared to be the property of the city. No city official or employee has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or unauthorized use of such records is prohibited.
(Ordinance 1-191 adopted 1/22/1991; 1997 Code, sec. 37.02)
It is hereby declared to be the policy of the city to provide
for efficient, economical, and effective controls over the creation,
distribution, organization, maintenance, use, and disposition of all
city records through a comprehensive system of integrated procedures
for the management of records from their creation to their ultimate
disposition.
(Ordinance 1-1-91 adopted 1/22/1991; 1997 Code, sec. 37.03)
