(Ord. No. B-805-13, § 1, 7-1-2013; 12-12-2022 by Ord. No. 4057-12-2022)
It shall be unlawful for any person to promote or conduct a public event without first having obtained a permit as required by this article.
(Ord. No. B-805-13, § 1, 7-1-2013; Ord. No. CSO#311-09-2015, § 1, 9-21-2015; 12-12-2022 by Ord. No. 4057-12-2022)
(a) 
Except as provided in section 70-168, city council approval of a street closure or sponsorship is needed prior to the issuance of a public event permit for any event applications that include a street closure or sponsorship. Except as provided in section 70-168, the public event official shall not issue a public event permit for any public event application that includes a street closure or sponsorship unless the street closure or sponsorship is approved by the city council.
(b) 
An application for a public event permit that requires city council approval must be filed not less than 90 days before the event is to begin. The city manager may waive the 90-day filing requirement if it is determined that the application can be processed in less than 90 days, taking into consideration the number and types of permits required to be issued in order to hold the event. Any marketing or advertising made before city council approval is at the risk of the promoter.
(c) 
An application for a public event permit that does not require city council approval must be filed not less than 60 days before the event is to begin. The public event official may waive the 60-day filing requirement if it is determined that the application can be processed in less than 60 days, taking into consideration the number and types of permits required to be issued in order to hold the event.
(d) 
The application for a public event permit shall contain, as a minimum, the following information:
(1) 
The name, address, e-mail address and telephone number of the applicant and the promoter or promoters of the event.
(2) 
If the promoter or promoters is a person other than the applicant, the applicant shall file a written statement from the promoter showing authority to make the application.
(3) 
If the event is to be held on private property, the applicant must submit written permission from the owner of the property or their authorized representative for the use of the property.
(4) 
The type and purpose of the event.
(5) 
The proposed location, if any, including the time, duration and location of any street closings and a site plan showing the area or route to be used during such event and the proposed parking area for the event. The applicant shall submit evidence with the application that sufficient parking will be provided for the event.
(6) 
If streets are to be closed for the event, a traffic control plan must be submitted.
(7) 
The estimated approximate number of persons who may attend the event.
(8) 
A site plan of the proposed location depicting the location and size of tents, awnings, canopies, food service booths, fences, barricades, restroom facilities and other temporary structures. In addition, the details of the sale of merchandise, food or beverages and the list of vendors involved and the location of where those activities and vendors will be located or housed will be included on the site plan. The site plan shall include any other information required by this article. The promoter must still obtain any necessary permits for their event such as food permits or electrical permits as required by the city's code.
(9) 
Details of the proposed location, number and size of any signage for the event. All event signage shall comply with the currently adopted sign regulations.
(10) 
If loudspeakers are to be used, the location and orientation of those speakers shall be shown on the site plan.
(11) 
Whether electrical, mechanical or plumbing work will be conducted to prepare for or to hold the event and if so, evidence showing how it will be done in accordance with the city's adopted building codes.
(12) 
The dates and times the event will start and end.
(13) 
The time at which on-site activities in preparation for the event will begin.
(14) 
The location of any lighting for the event.
(e) 
Upon receipt of a completed application, the public event official shall forward a copy of the application to each of the appropriate departments of the city. Each department shall review the application for approval or denial as it pertains to that particular department and return it, with any comments, to the public event official within ten (10) working days of receipt.
(f) 
If the applicant intends to or is required to use city services, the department providing such services shall submit to the applicant an estimate of the cost of each service.
(g) 
Where the fire chief, police chief or fire marshal determines that a proposed public event has an adverse impact on public safety through diminished access to buildings, structures, fire hydrants and fire apparatus, access roads or where such event will adversely affect public safety services of any kind, the fire chief or fire marshal shall have the authority to order the development of, or prescribe a public safety plan for the provision of an appropriate level of public safety. The public safety plan shall address:
(1) 
Emergency vehicle ingress and egress;
(2) 
Fire protection;
(3) 
Emergency medical services;
(4) 
Location of public assembly areas;
(5) 
The directing of both attendees and vehicles (including the parking of vehicles);
(6) 
Vendor and food concession distribution;
(7) 
The need for the presence of law enforcement at the event;
(8) 
The need for the presence of fire and emergency medical services personnel at the event.
(h) 
After reviewing the application, the public event official will review the application and departmental comments and shall issue the public event permit or issue the permit with conditions, unless denied in accordance with section 70.148.
(Ord. No. B-805-13, § 1, 7-1-2013; 12-12-2022 by Ord. No. 4057-12-2022)
(a) 
The public event official may deny or revoke an application for a public event permit if:
(1) 
A public event permit has been previously granted for, and will conflict with, another event at the same time, site or location;
(2) 
The public event would severely hinder the delivery of normal or emergency services;
(3) 
The time, place or manner of the proposed event will disrupt the orderly flow of traffic and no reasonable means of rerouting traffic or otherwise meeting traffic needs is available;
(4) 
The applicant fails to comply with, or the proposed event will violate this article or any other city ordinance, or if the applicant has been cited for violating this article during a previous event or the applicant has failed to comply with the terms of a previous public event permit;
(5) 
The applicant fails to provide proof that the applicant possesses or is able to obtain a license or permit required by city ordinance or other applicable law for the conduct of all activities included as part of the event;
(6) 
The applicant makes or permits the making of a false or misleading statement or omission of material fact on an application for a public event permit;
(7) 
The city council does not approve the street closure or sponsorship.
(b) 
The public event official shall grant, grant the permit with conditions, or deny the permit within ten days after receipt of a completed application.
(c) 
If the public event official grants the permit with conditions, denies, or revokes a permit, the public event official shall immediately deliver written notice to the permit holder or applicant stating the action and the reasons supporting such action. The written notice shall be hand-delivered or mailed by certified mail to the permit holder or applicant's address as shown on the application.
(d) 
Any person aggrieved by the action of the public event official shall have the right to appeal to the city council by filing a notice of appeal with the city secretary within five business days after the notice of decision is delivered under subsection (c). Upon receipt of the notice of appeal, the city secretary shall set a time and place for a hearing on the appeal and provide notice of the hearing to the aggrieved person. The hearing shall be not later than 14 days from the date of receipt of the notice of appeal.
(e) 
The decision of the city council on the appeal is final. No other administrative procedures are provided by the city.