The fiscal year for the city shall commence on the first (1st)
day of October each year and shall end on the thirtieth (30th) day
of September of the following year.
(Ordinance 01-07, sec. A, adopted 5/1/01)
The Citizens State Bank of Chandler is hereby designated as
the official depository of the city. Checking accounts or savings
accounts, as authorized by the city council, shall be established
at said bank with the requirement that all checks written against
any such account(s) shall require at least two signatures. The authorized
persons who may sign city checks are the mayor, the mayor pro tem,
and a city council member designated by the city council.
(2001 Code, sec. 35.10)
(a) Except
in the case of exempted procurements, the city may not purchase or
enter into a contract that requires an expenditure of more than fifty
thousand dollars ($50,000.00) without first submitting such to competitive
sealed bidding, except in the case of high technology procurements,
in which case the city may take competitive sealed proposals. Exempted
procurements shall include the following:
(1) A procurement made because of a public calamity that requires the
immediate appropriation of money to relieve the necessity of the city’s
residents or to preserve city property;
(2) A procurement necessary to preserve or protect the public health
or safety of the city’s residents;
(3) A procurement necessary because of unforeseen damage to public machinery,
equipment, or other property;
(4) A procurement for personal or professional services;
(5) A procurement for work that is performed and paid for by the day
as the work progresses;
(6) A purchase of land or right-of-way;
(7) A procurement of items that are available from only one source;
(8) A purchase of rare books, papers, and other library materials for
a public library;
(9) Paving, drainage, street widening, and other public improvements,
or related matters, if at least one-third (1/3) of the cost is to
be paid by or through special assessments levied on property that
will benefit from the improvements;
(10) A public improvement project authorized by the voters for which there
is a deficiency of funds for completing the project in accordance
with the plans and purposes authorized by the voters;
(11) A payment under a contract by which a developer participates in the
construction of a public improvement as provided by subchapter C,
chapter 212 [of the Local Government Code]; and
(12) Personal property sold at an auction by a state-licensed auctioneer,
at a going out of business sale held in compliance with subchapter
F, chapter 17, Business & Commerce Code, or by a political subdivision
of this state, a state agency of this state, or an entity of the federal
government.
(b) Notice
of the time and place at which competitive sealed bids or proposals
[will be opened] must be published in accordance with the provisions
of V.T.C.A., Local Government Code, sections 252.023, 252.041, and
271.025.
(c) Bids
may be opened only by the city council at a public meeting or by an
officer or employee of the city at or in an office of the city.
(d) A
bid that has been opened may not be changed for the purpose of correcting
an error in the bid price.
(2001 Code, sec. 35.70; Ordinance
adopting Code)
The city shall have its records and accounts audited annually
and shall have an annual financial statement prepared. The audit shall
be performed by a licensed certified public accountant or a public
accountant who holds a permit to practice from the state board of
public accountancy.
Such audit and financial statement shall be filed with the city
secretary within one hundred and twenty (120) days after the last
day of each fiscal year.
(2001 Code, sec. 35.30)
The city council may condition funding of volunteer or other
groups requesting city support on availability of adequate periodic
financial information listing income and expenditures by type, amount,
and date.
(2001 Code, sec. 35.31)
The budget officer shall be the mayor of the city.
(2001 Code, sec. 35.20)
The mayor or his designated appointee shall annually prepare
a budget to cover all proposed expenditures of the city for the succeeding
year.
(2001 Code, sec. 35.21)
The budget shall show all expenditures proposed and shall be
carefully itemized to make as clear a comparison as practicable between
expenditures included in the proposed budget and actual expenditures
for the same or similar purposes for the preceding year. The budget
must also clearly show each of the various projects for which appropriations
are made in the budget and the budgeted sums for each of such projects.
The budget shall also contain a complete financial statement of the
city showing all outstanding obligations of such city, the cash on
hand to the credit of each and every fund, and funds expected to be
received from all sources during the ensuing year, the estimated revenue
available to cover the proposed budget, and the estimated rate of
tax, if any, which will be required.
(2001 Code, sec. 35.22)
The mayor shall have the authority to require any officer, department
head, or other unit of the city government to furnish such information
as may, in the mayor’s discretion, be necessary to properly
prepare the proposed budget.
(2001 Code, sec. 35.23)
The budget shall be filed with the city secretary thirty (30)
days prior to the time the city council makes its tax levy for the
current fiscal year, or as close as is practical. The budget as filed
with the city secretary shall be available for public inspection during
all reasonable business hours.
(2001 Code, sec. 35.24)
The city council shall hold a public hearing on the proposed
budget. Such public hearing shall occur after the fifteenth (15th)
day after the proposed budget has been filed with the city secretary,
but before the city council makes its tax levy. Public notice of the
date, time and location of the hearing shall be given in accordance
with the Texas Open Meetings Law and chapter 102 of the Local Government
Code.
(2001 Code, sec. 35.25)
On final approval of the budget by the city council, a copy
of the budget shall be filed with the city secretary.
(2001 Code, sec. 35.26; Ordinance
adopting Code)