(a) A
request for other action by the city council shall be in written form
appropriate for submission to the city council for consideration and
action. The request for other action by the city council shall include
the name of all requestors on the final page.
(b) Each
request for other action by the city council shall contain the following:
(1) The name of the authorized requestor; followed by
(2) The words “Requested action by the City Council”; followed
by
(3) The short title of the request for other action by the city council;
followed by
(4) The body of the request for other action by the city council; followed
by
(5) A declaration of the effective date; followed by
(6) The words “passed and approved by the City Council of the City
of Lavon, Collin County, Texas on this” and a space for the
date; followed by
(7) A signature line for the presiding officer; followed by
(8) A signature line for the city secretary; followed by
(9) The names of each sponsor.
(2013 Code, sec. 3.6.5.1)
(a) The
mayor, any alderman, a municipal officer, a commission of the city,
a committee of the city or a citizen may make a request for other
action by the city council. A request for other action by the city
council may have multiple requestors.
(b) The
mayor, any alderman or a municipal officer may sponsor a request for
other action by the city council.
(1) A request for other action by the city council may have multiple
sponsors.
(2) A request for other action by the city council will not be placed
on the city council agenda until properly sponsored.
(c) The primary sponsor of the request for other action by the city council shall notify the city secretary of an agenda item as is required in article
2.07.
(d) The
wording for consideration of any request for other action by the city
council shall be substantially similar to: “City Council to
consider and act on”, followed by the short title of the request
for other action by the city council.
(e) Prior
to noon on the day designated as the posting date for the agenda,
the primary sponsor of each request for other action by the city council
shall deliver to the city secretary an original copy to be distributed
with the city council packets.
(f) The
city secretary shall ensure a copy of the agenda and request for other
action by the city council is delivered to:
(1) The mayor, in their city council packets;
(2) Each alderman, in their city council packets;
(3) The city administrator, in their city council packets;
(4) Each affected municipal officer; and
(5) Each affected department head.
(2013 Code, sec. 3.6.5.2; Ordinance
adopting 2018 Code)
When a request for other action by the city council appears
on the agenda for consideration and action, the presiding officer
shall call for deliberations or discussions on the request for other
action by the city council when the item is reached on the agenda.
(2013 Code, sec. 3.6.5.3)
(a) At
any time prior to the action on a request for other action by the
city council, any sponsor may withdraw from sponsorship of the request
for other action by the city council.
(1) The effect of withdrawal shall be that the name of the withdrawn
sponsor shall not appear on any future drafts of the request.
(2) The withdrawal may be by written notice to the city secretary or
by declaration on the record during a city council meeting at a time
the request for other action by the city council is being deliberated.
(b) At
any time prior to action on the request for other action by the city
council, any sponsor may join the sponsorship of the request for other
action by the city council.
(1) The effect of joining the sponsorship shall be that the name of the
new sponsor shall appear on any future drafts of the request for other
action by the city council.
(2) The joining of sponsorship may be by written notice to the city secretary
or by declaration on the record during a city council meeting at a
time the request for other action by the city council is being deliberated.
(c) If,
at any time during the deliberations, all sponsors withdraw from sponsorship
and no others join, the request for other action by the city council
shall be considered unsponsored.
(1) The presiding officer shall immediately call for a motion to continue
consideration of the unsponsored request for other action by the city
council.
(2) If the there is no motion or the motion fails, the presiding officer
shall call for a motion to table the request for other action by the
city council until it is again sponsored.
(3) In the event a sponsor is named after the request for other action by the city council was tabled, the request for other action by the city council may be removed from the table in accordance with the rules in article
2.07.
(2013 Code, sec. 3.6.5.4)
(a) In
addition to the record of minutes and the audio recording, the city
secretary shall keep a record of each request for other action by
the city council.
(b) Unless
otherwise specified by law, this record shall be maintained by the
city secretary for a period of five (5) years from the date of last
action on the request for other action by the city council.
(c) The
city secretary shall not include any changes that were made except
by the proper amendment process.
(2013 Code, sec. 3.6.5.5)
(a) The
wording for a motion to approve an unamended request for other action
by the city council shall be substantially similar to: “I move
to approve the” (short title of the request for other action
by the city council).
(b) The
wording for a motion to approve an amended request for other action
by the city council as a final order or directive shall be substantially
similar to: “I move to approve the” (new or amended request
for other action by the city council).
(2013 Code, sec. 3.6.5.6)