(a) 
A request for other action by the city council shall be in written form appropriate for submission to the city council for consideration and action. The request for other action by the city council shall include the name of all requestors on the final page.
(b) 
Each request for other action by the city council shall contain the following:
(1) 
The name of the authorized requestor; followed by
(2) 
The words “Requested action by the City Council”; followed by
(3) 
The short title of the request for other action by the city council; followed by
(4) 
The body of the request for other action by the city council; followed by
(5) 
A declaration of the effective date; followed by
(6) 
The words “passed and approved by the City Council of the City of Lavon, Collin County, Texas on this” and a space for the date; followed by
(7) 
A signature line for the presiding officer; followed by
(8) 
A signature line for the city secretary; followed by
(9) 
The names of each sponsor.
(2013 Code, sec. 3.6.5.1)
(a) 
The mayor, any alderman, a municipal officer, a commission of the city, a committee of the city or a citizen may make a request for other action by the city council. A request for other action by the city council may have multiple requestors.
(b) 
The mayor, any alderman or a municipal officer may sponsor a request for other action by the city council.
(1) 
A request for other action by the city council may have multiple sponsors.
(2) 
A request for other action by the city council will not be placed on the city council agenda until properly sponsored.
(c) 
The primary sponsor of the request for other action by the city council shall notify the city secretary of an agenda item as is required in article 2.07.
(d) 
The wording for consideration of any request for other action by the city council shall be substantially similar to: “City Council to consider and act on”, followed by the short title of the request for other action by the city council.
(e) 
Prior to noon on the day designated as the posting date for the agenda, the primary sponsor of each request for other action by the city council shall deliver to the city secretary an original copy to be distributed with the city council packets.
(f) 
The city secretary shall ensure a copy of the agenda and request for other action by the city council is delivered to:
(1) 
The mayor, in their city council packets;
(2) 
Each alderman, in their city council packets;
(3) 
The city administrator, in their city council packets;
(4) 
Each affected municipal officer; and
(5) 
Each affected department head.
(2013 Code, sec. 3.6.5.2; Ordinance adopting 2018 Code)
When a request for other action by the city council appears on the agenda for consideration and action, the presiding officer shall call for deliberations or discussions on the request for other action by the city council when the item is reached on the agenda.
(2013 Code, sec. 3.6.5.3)
(a) 
At any time prior to the action on a request for other action by the city council, any sponsor may withdraw from sponsorship of the request for other action by the city council.
(1) 
The effect of withdrawal shall be that the name of the withdrawn sponsor shall not appear on any future drafts of the request.
(2) 
The withdrawal may be by written notice to the city secretary or by declaration on the record during a city council meeting at a time the request for other action by the city council is being deliberated.
(b) 
At any time prior to action on the request for other action by the city council, any sponsor may join the sponsorship of the request for other action by the city council.
(1) 
The effect of joining the sponsorship shall be that the name of the new sponsor shall appear on any future drafts of the request for other action by the city council.
(2) 
The joining of sponsorship may be by written notice to the city secretary or by declaration on the record during a city council meeting at a time the request for other action by the city council is being deliberated.
(c) 
If, at any time during the deliberations, all sponsors withdraw from sponsorship and no others join, the request for other action by the city council shall be considered unsponsored.
(1) 
The presiding officer shall immediately call for a motion to continue consideration of the unsponsored request for other action by the city council.
(2) 
If the there is no motion or the motion fails, the presiding officer shall call for a motion to table the request for other action by the city council until it is again sponsored.
(3) 
In the event a sponsor is named after the request for other action by the city council was tabled, the request for other action by the city council may be removed from the table in accordance with the rules in article 2.07.
(2013 Code, sec. 3.6.5.4)
(a) 
In addition to the record of minutes and the audio recording, the city secretary shall keep a record of each request for other action by the city council.
(b) 
Unless otherwise specified by law, this record shall be maintained by the city secretary for a period of five (5) years from the date of last action on the request for other action by the city council.
(c) 
The city secretary shall not include any changes that were made except by the proper amendment process.
(2013 Code, sec. 3.6.5.5)
(a) 
The wording for a motion to approve an unamended request for other action by the city council shall be substantially similar to: “I move to approve the” (short title of the request for other action by the city council).
(b) 
The wording for a motion to approve an amended request for other action by the city council as a final order or directive shall be substantially similar to: “I move to approve the” (new or amended request for other action by the city council).
(2013 Code, sec. 3.6.5.6)