The City Manager shall keep the City Council fully advised as
to the financial condition and future needs of the City and make such
recommendations to the City Council concerning the affairs of the
City as the City Manager deems desirable. The City Manager shall prepare
and present an annual budget to the City Council in accordance with
state law.
At the Council meeting at which the budget is submitted, the
Council shall name the date and place of a public hearing, and shall
cause to be published in the official newspaper of the City, the time
and place, which will be not less than seven (7) days nor more than
fifteen (15) days after the date of the notice. At that hearing, interested
citizens may express their opinions concerning items of expenditure,
giving their reasons for wishing to increase or decrease any items
of expense.
The City Manager shall submit to the Council, each month, a
report of the financial condition of the City, by budget item, by
budget estimate compared to expenditures for the preceding month,
and for the fiscal year, to date. The financial records of the City
will be maintained on a modified accrual basis to support this type
of financial management. The City Manager shall make available to
the City Council, monthly, a cash disbursements journal of the City
for all funds and accounts.
Before any purchase contracts are made by the City of Coleman,
ample opportunity for competitive bidding shall be provided under
such rules and regulations as the City Council may adopt by ordinance.
All merchandise, materials, supplies, equipment, and services
utilized by the City, shall be procured in accordance with State law,
and as prescribed in Chapter 252 of the Local Government Code, and
as may thereinafter be amended. Purchases shall be based on competitive
bid for like quality and function except in instances where competition
is impossible or impractical, the bid format shall be in accordance
with law, and as follows:
(a) Expenditure
of $500.00 or less shall be informal.
(b) $500.00
to $3,000.00 shall be in writing or by telephone.
(c) $3,000
to $25,000 shall be in writing.
(d) $25,000
and over shall be by formal sealed bid or proposal, and in accordance
with Section 252.021 of the Local Government Code, and as may hereinafter
be amended.
Bids for public works contracts shall be in conformance with
State Statutes, as covered by Article 2368a.3, V.A.T.S. as amended.
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Procurement involving high technology items may utilize revisions
of State law allowing for negotiated purchases or sealed proposals,
per Sections 252.021 and 252.042 of the Local Government Code, and
as hereinafter may be amended.
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