(a)
The
city secretary shall attend each meeting of the city council and shall
keep, in a record provided for that purpose, accurate minutes of the
city council’s proceedings.
(b)
The
secretary shall:
(1)
Engross and enroll all laws, resolutions and ordinances of the city
council;
(2)
Keep the corporate seal;
(3)
Take charge of, preserve and keep in order the books, papers, documents,
files and other records of the city council;
(4)
Countersign all commissions issued to municipal officers and all
licenses issued by the mayor, and keep a record of those commissions
and licenses; and
(5)
Prepare all notices required under any regulation or ordinance of
the city.
(c)
The
secretary shall notify the state judicial council of the name of each
person who is elected or appointed as mayor, judge of the municipal
court, or clerk of the municipal court. The secretary shall notify
the judicial council within 30 days after the date of the person’s
election or appointment.
(d)
The
secretary shall draw all the warrants on the treasurer, countersign
the warrants, and keep, in a record provided for that purpose, an
accurate account of the warrants.
(e)
The
secretary serves as the general accountant of the city and shall keep
regular accounts of the municipal receipts and disbursements. The
secretary shall keep each cause of receipt and disbursement separately
and under proper headings. The secretary shall also keep separate
accounts with each person, including each officer, who has monetary
transactions with the city. The secretary shall credit accounts allowed
by proper authority and shall specify the particular transaction to
which each entry applies. The secretary shall keep records of the
accounts and other information covered by this subsection.
(f)
The
secretary shall keep a register of bonds and bills issued by the city
and all evidence of debt due and payable to the city, noting the relevant
particulars and facts as they occur.
(g)
The
secretary shall carefully keep all contracts made by the city council.
(h)
The
secretary shall perform all other duties required by law, ordinance,
resolution or order of the city council.
(1999 Code, sec. 2-191)
