All expenditures in amounts required by state law or city ordinance to be competitively bid must be accomplished in accordance with the requirements of state law or city ordinance, as applicable. Furthermore, expenditures of amounts less than an amount required by state law or city ordinance to be competitively bid shall be made according to procedures set out by ordinance and adopted by the city council.
(Ordinance 1279 adopted 11/1/11)
(a) 
Informal.
An expenditure of two thousand dollars ($2,000.00) or less.
(b) 
Formal.
An expenditure of more than two thousand dollars ($2,000.00).
(Ordinance 1279 adopted 11/1/11)
If the expenditure is two thousand dollars ($2,000.00) or less, consisting of a single purchase (not a single payment of a lease to purchase or a supplement to a prior purchase), the department director or his designee should select the vendor who will afford the city the best price, economy and value. The city manager shall authorize all expenditures of two hundred dollars ($200.00) or more.
(Ordinance 1279 adopted 11/1/11)
(a) 
Bids shall be solicited for expenditures of more than $2,000.00 and less than $50,000.00 as set forth below:
(1) 
A department director may authorize expenditures between $2,000.00 and $50,000.00 under the following procedures:
(A) 
Price quotations shall be solicited from three or more vendors by phone, in person or by mail and entered on the purchase requisition form (P.R.).
(B) 
The date and name of the person giving the price quotation(s) shall be entered on the purchase requisition form (P.R.).
(C) 
The city manager shall authorize the purchase requisition form prior to the purchase.
(b) 
Competitive sealed bids or proposals shall be solicited for expenditures of $50,000.00 or more.
(1) 
The city manager shall authorize expenditures of $50,000.00 or more.
(2) 
Such expenditures shall be made in compliance with all applicable state law.
(3) 
Bid and proposal solicitation shall be processed through the purchasing department.
(Ordinance 1279 adopted 11/1/11)
(a) 
Protest, Review and Appeal.
When awards are made to other than lowest bidder, the facts and the basis for the award decision shall be well documented and such documentation shall remain available for public scrutiny.
(1) 
Unsuccessful bidders, wishing to protest an award, are expected to furnish sufficient evidence to challenge the documentation required within five (5) business days of the award of the bid by the city council.
(2) 
Review of the bid challenge will be made by the city manager, and his decision will be final.
(b) 
State Law.
The city shall comply with all provisions of state law for expenditures over $50,000.00.
(Ordinance 1279 adopted 11/1/11)