The purpose of this division is to officially name the publicly owned facility located at 505 Lakeshore Drive as Overton Club House, to amend the rental rate and deposit for the use of said building, and to establish the rules and regulations for the use of the facility to protect public health, safety, welfare and the publicly owned facility.
(Ordinance 2018.12.18A, sec. 89.01, adopted 12/18/18)
The facility owned by the city and located at 505 Lakeshore Drive, Overton, Texas shall hereby be officially named as “Overton Club House.”
(Ordinance 2018.12.18A, sec. 89.02, adopted 12/18/18)
(a) 
The rental rate for the Overton Club House is a $75.00 per day rental fee for any City of Overton utility customer with a current valid utility account plus a security deposit, and a rental rate of $200.00 per day rental fee for any person not having a current valid utility account with the City of Overton plus a security deposit.
(b) 
The security deposit for the Overton Club House is $100.00 for a non-alcohol event.
(Ordinance 2018.12.18A, sec. 89.03, adopted 12/18/18)
City hall personnel.
A representative of the staff of the city.
Drug paraphernalia.
Any equipment, product, or material that is used or intended to be used for the purpose of planting, cultivating, manufacturing, producing, processing, testing, packing, storing or concealing a controlled substance.
Illegal drugs (narcotics).
Drugs which have legal limitations on their ownership or use. They are illegal in certain situations (meaning a person is not allowed to have them). A drug is any chemical that affects the human body or mind when it is swallowed, breathed in, or consumed in another way. A psychoactive drug is a drug that affects the brain.
Lease.
The agreement to pay a set fee for the purpose of utilization of the Overton Club House.
Lessee.
A person or organization that seeks to lease/rent the Overton Club House.
Overton Club House.
A publicly owned facility located at 505 Lakeshore Drive, Overton, Texas.
Security deposit.
A set fee for the purpose of securing a said rental date and insuring that the said Overton Club House building, equipment and grounds shall be left in the same clean condition as when it was rented.
Sponsor.
A responsible adult given the authority by the lessee to supervise and be a representative of the lessee in insuring the public facility is protected from damage to the grounds, equipment and building.
(Ordinance 2018.12.18A, sec. 89.04, adopted 12/18/18)
(a) 
The lease agreement application form must be submitted to city hall personnel in person by the individual leasing the building.
(b) 
The lease is not considered in effect until the security deposit has been paid in full.
(c) 
Reservations will be taken in order of the reservation requested. Security deposits are allowed to “roll over” (be held on file for the next rental); however, the lessee must complete a new lease agreement application for each reservation each time (the rental date desired is not guaranteed).
(d) 
The lessee must be a responsible adult, at least twenty-one (21) years of age, and must submit payment in full and provide a signed complete lease agreement application before the key will be issued.
(e) 
The city does not allow any alcoholic beverages at the Overton Club House facility. Therefore, the rental with the option for service of any alcoholic beverage, including but not limited to beer or wine, is strictly prohibited. Violators of this provision shall immediately be subject to forfeiture of their security deposit if witnessed by any member of the city staff or evidence is found or before, during or after said rental by a member of city staff.
(f) 
This facility is located within the city’s designated “Drug Free Zone”; therefore, any evidence of drugs or drug paraphernalia shall be grounds for the lessee forfeiture of their security deposit if witnessed by any member of the city staff or evidence is found or before, during or after said rental by a member of city staff.
(g) 
Rental begins as of 8:00 a.m. on the date of rental (unless previous arrangements have been made with the city) and ends as of 11:59 p.m. the date of rental which shall be verified by the city patrol officer on duty. If rental is to last past 12:00 a.m. of the following day an additional day’s rental must be paid in advance or the lessee shall forfeit the entire deposit made for the rental of the building.
(h) 
The building key must be returned to city hall with the Overton Club House clean-up list form signed as soon as possible following use of the building. (The key may be placed in the drop box located to the right of city hall front door.)
(i) 
The lessee shall be held accountable for any damage done to the building, equipment and/or grounds for reasonable replacement/repair costs.
(j) 
The lessee agrees to leave the building, equipment and grounds in clean and orderly condition.
(k) 
The lessee shall be held responsible for the decent and orderly conduct of all guests or persons allowed access to the premises during the lease. Failure to do so as agreed will result in forfeiture of the security deposit made by the lessee.
(l) 
Sponsors of parties for minors must be present at all times. It is required that there is at least one sponsor for each ten (10) minors.
(m) 
The city has the right to terminate any future lease to the lessee if evidence of damage to the building is found or the lessee fails to leave the facility and the premises (including the exterior and parking lot) clean in accordance with the Overton Club House clean-up list.
(n) 
The city has the right to terminate the future lease of the facility for the need or use of any city-sponsored event.
(o) 
The lessee and sponsors agree to see that the following rules are observed, and that all property of the city is protected against loss or breakage and left in a clean and orderly manner. Restrooms, tables, and chairs are to be cleaned and put away after each event.
(1) 
Any decorations used must be attached only using tape and must be removed as per the posted Overton Club House clean-up list. Nails, staples or anything that leaves holes in the walls or woodwork is strictly prohibited; the security deposit shall be forfeited if nail holes, staples or tape remnants are found.
(2) 
Moving of any appliances or fixtures is strictly prohibited and will result in forfeiture of the security deposit and loss of future use of the building.
(3) 
Smoking is strictly prohibited inside of the Overton Club House.
(p) 
The city shall furnish only that which is at hand. Any service other than keeping the building clean will have to be furnished by the lessee.
(q) 
The security deposit fee shall be forfeited if the reservation is not cancelled at least seven (7) calendar days prior to the event date. Cancellations will be accepted by phoning city hall personnel. Unless contact is made, forfeiture of fees shall be assessed.
(r) 
The Overton Club House is furnished for your pleasure and benefit, and charges are made for the actual maintenance and upkeep of the building. Please be courteous and preserve it for the use of others in the future.
(Ordinance 2018.12.18A, sec. 89.05, adopted 12/18/18)
A lessee commits an offense if he allows, provides or serves any alcoholic beverage without having properly notified the city that alcoholic beverages would be present at the Overton Club House during the said rental dates and/or times on the lease agreement.
(Ordinance 2018.12.18A, sec. 89.06, adopted 12/18/18)
All Overton Club House events are subject to drive-by and on-site inspections at any time during event by the city police department or an authorized representative of the city. A police officer, upon finding a violation of section 10.03.066, shall ascertain the name and address of the lessee and may issue a citation to the lessee.
(Ordinance 2018.12.18A, sec. 89.07, adopted 12/18/18)
Any person who violates section 10.03.066 of this division shall lose said security deposit and be punishable by a fine in accordance with the general penalty provided in section 1.01.009 of this code.
(Ordinance 2018.12.18A, sec. 89.08, adopted 12/18/18; Ordinance adopting 2021 Code)