(a) 
The office of city administrator is hereby created.
(b) 
The office of city secretary is hereby created.
(c) 
The appointment of the city administrator and city secretary shall be by a majority vote of the aldermen in attendance at the meeting at which the matter is considered, subject to a quorum of the aldermen being present and voting.
(d) 
The city administrator and city secretary will serve at the pleasure of the board of aldermen subject to the applicable removal provisions of chapter 22 of the Local Government Code, and subject to the terms of any written employment agreement between the city and city administrator or between the city and the city secretary, as applicable.
(e) 
The term of office for the city administrator shall be for one fiscal year subject to reappointment at the beginning of the next fiscal year (and subsequent one fiscal year reappointments) at the discretion of the board of aldermen. If no action is taken on reappointment, the city administrator shall continue to serve in a holdover capacity until reappointed or replaced by the board of aldermen.
(Ordinance 96-12-9 adopted 12/9/96; Ordinance 2013-04-16 adopted 4/16/13; Ordinance 2024-01-19 adopted 1/19/2024)
(a) 
The duties of the city administrator shall include:
(1) 
Management and supervision of the day-to-day operations of the city; subject to the supervision of the mayor in the mayor's role as chief executive of the city;
(2) 
Keeping the board of aldermen informed as to the affairs of the city, city operations;
(3) 
Monitoring city contracts for performance;
(4) 
Applying for and administering grants and assistance from federal, state or private sources;
(5) 
Studying city needs and operations and proposing short- and long-term plans for city operations and services;
(6) 
Keeping an inventory of city property;
(7) 
Performing such other lawful functions or tasks as directed by the board of aldermen.
(b) 
The duties of the city secretary shall include:
(1) 
Management and supervision of city finances;
(2) 
Supporting the mayor, in the mayor's capacity as city budget officer, preparing the proposed annual budget for the board of aldermen's consideration in accordance with applicable law;
(3) 
Keeping and maintaining records of the city's business and finance;
(4) 
Collection of funds due to the city;
(5) 
Payment of accounts due and payable from the city as directed by the board of aldermen;
(6) 
Acting as the general purchasing agent for the city (no purchase shall be made, or obligation incurred, except upon authorization by the board of aldermen;
(7) 
Handling and maintaining records of the city's payroll;
(8) 
Preparing, posting, and/or publishing all notices of meetings, proposed actions, actions or ordinances of the board of aldermen as required by law, and preparing and transmitting all reports required of the city by applicable law;
(9) 
Keeping the minutes of all meetings of the board of aldermen;
(10) 
Exercising all the powers and performing all the duties of a municipal secretary pursuant to section 22.073, Local Government Code, or other state statute, and any successor to such statute;
(11) 
Acting as the city's elections officer, and preparing and procuring all notices, sites, supplies, and other matters necessary for the conduct of municipal elections;
(12) 
Acting as ex-officio city comptroller and city collector;
(13) 
Serve as the clerk of the municipal court;
(14) 
Performing such other lawful functions or tasks as directed by the board of aldermen;
(Ordinance 2019-04-08-C adopted 4/8/19; Ordinance 2021-01-19 adopted 1/19/2021; Ordinance 2024-01-19 adopted 1/19/2024)
(a) 
In the event the number of councilmembers necessary to establish a quorum cannot be achieved due to vacancies on the council, the city administrator shall have authority to conduct city business in concert with their duties as prescribed in section 9.302 or adopted city policies.
(b) 
The city secretary shall have authority to conduct city business in concert with their duties as prescribed in Section 9.302 and where the same shall consist of the ministerial duties of payment of bills, payroll, and expenses necessary for the operation of the city's departments. The city secretary shall have authority to pay such expenses without need of council approval where such expenses do not exceed approved budgeted amounts. Upon request, the city secretary shall provide the books and statements of account to the mayor or any member of the city council. This delegation of authority does not extend to the making of administrative decisions not otherwise previously set forth by resolution, ordinance, or adopted city policies.
(Ordinance 2009-11-04 adopted 11/9/09; Ordinance 2024-01-19 adopted 1/19/2024)