The fiscal year of the city is hereby designated, as an interim
measure, to begin on April 1, 2002, and to end on September 30, 2002;
thereafter the fiscal year shall begin on October 1, 2002, and end
on September 30, 2003, and shall begin on October 1 and end on September
30 of each succeeding year thereafter.
(2001 Code, art. 1.300)
State Bank is hereby designated as the official depository of
the city. Checking accounts or savings accounts, as authorized by
the city council, shall be established at said bank with the requirement
that all checks written against any such accounts shall require at
least two signatures. The authorized persons who may sign city checks
are the mayor, mayor pro tem, city manager or city secretary, with
the stipulation that one signature must be that of an elected official.
(2001 Code, art. 1.400)
(a)
Except
in the case of exempted procurements, the city may not purchase or
enter into a contract that requires an expenditure of more than the
competitive procurement requirements in Local Government Code chapters
252 and 271, as well as any other relevant provisions, without first
submitting such to competitive sealed bidding, except in the case
of high technology procurements in which case the city may take competitive
sealed proposals. Exempted procurements shall include the following:
(1)
A procurement made because of a public calamity that requires the
immediate appropriation of money to relieve the necessity of the city’s
residents or to preserve city property;
(2)
A procurement necessary to preserve or protect the public health
or safety of the city’s residents;
(3)
A procurement necessary because of unforeseen damage to public machinery,
equipment, or other property;
(4)
A procurement for personal or professional services;
(5)
A procurement for work that is performed and paid for by the day
as the work progresses;
(6)
A purchase of land or a right-of-way;
(7)
A procurement of items that are available from only one source;
(8)
A purchase of rare books, papers, and other library materials for
a public library;
(9)
Paving, drainage, street widening, and other public improvements,
or related matters, if at least one-third (1/3) of the cost is to
be paid by or through special assessments levied on property that
will benefit from the improvements; and
(10)
A public improvement project authorized by the voters for which there
is a deficiency of funds for completing the project in accordance
with the plans and purposes authorized by the voters.
(b)
Notice
of the time and place at which competitive sealed bids or proposals
[will be opened] must be published at least once a week for two (2)
consecutive weeks in the official newspaper of the city. The date
for the first (1st) publication must be before the fourteenth (14th)
day before the date set to incur the expenditure or the letting of
the contract.
(c)
For
any construction project which involves trench excavation that exceeds
a depth of five feet (5'), the bid documents and the contract must
include detailed plans and specifications for trench safety systems
that meet Occupational Safety and Health Administration (OSHA) standards
and that these plans and specifications include a pay item for these
safety systems.
(2001 Code, art. 1.1500; Ordinance 443 adopted 10/14/08)
The city shall have its records and accounts audited annually
and shall have an annual financial statement prepared based on the
audit. The audit shall be performed by a licensed certified public
accountant or a public accountant who holds a permit to practice from
the state board of public accountancy. Such audit and financial statement
shall be filed with the city secretary within one hundred and twenty
(120) days after the last day of each fiscal year.
(2001 Code, art. 1.600)
(a)
The
city manager or his designee shall present fiscal, financial and budgetary
policies to the city council for adoption and/or ratification annually
at or before the time that the city council adopts and approves its
annual fiscal year budget and sets the annual tax levy. These policies
shall include but may not be limited to policies establishing and/or
governing: fixed assets, inventory control, investments, annual budgets
and budget processes, fund balances, debt management, grants, revenue
management, and expenditure control.
(b)
The
city manager or his designee shall present a capital improvement plan
to the city council for adoption and/or ratification annually. This
plan shall at a minimum, identify current capital assets, their value,
useful life and estimated replacement cost. The plan shall also indicate
the estimated cost of needed repairs or maintenance on all capitalized
items for a period not less than five years from the date of production
as well as the cost of any proposed or requested capital expenditures
over the same time period.
(Ordinance 2013.11.1 adopted 11/12/13)
(b)
Inventory system.
(1)
The inventory may be kept as a paper product or a computer file.
The director of utilities is responsible for keeping the inventory
and accounting for items coming into inventory and being expended
out of inventory.
(2)
The director of utilities is responsible for setting up a system
that will account for inventory that will include at a minimum:
(A)
Serial number of the item (or assign a unique number to the item
if no serial number exists).
(B)
Name of item.
(C)
Manufacturer or brand name of item.
(D)
Initial cost of item.
(E)
Date acquired.
(F)
Date expensed out of inventory.
(G)
Disposition of item (expensed to supplies, sold, destroyed, returned
to vendor, etc.).
(c)
Running inventory; annual count.
A running inventory
will be kept of all items in inventory. A count will be made at least
annually in conjunction with the annual external audit of the city
to determine the value of the inventory.
(Ordinance 415, secs. I–III,
adopted 3/27/07)
The city manager and the city manager’s designee are hereby
designated to serve as the city’s investment officers. The investment
officers are authorized to invest city funds in accordance with the
direction of the city council and the policy, on file in the office
of the city secretary, but in no event may the investment officers
invest city funds in contravention of chapter 2256 of the Texas Government
Code (the Public Funds Investment Act).
(Ordinance 2009.1.1, sec. 4, adopted 1/13/09)
The budget officer shall be the city manager.
(2001 Code, sec. 1.501)
The city manager shall annually prepare a budget to cover all
proposed expenditures of the government of the city for the succeeding
year.
(2001 Code, sec. 1.502)
The budget shall show all expenditures proposed and shall be
carefully itemized so as to make as clear a comparison as practicable
between expenditures included in the proposed budget and actual expenditures
for the same or similar purposes for the preceding year. The budget
must also show as definitely as possible each of the various projects
for which appropriations are made in the budget and the budgeted sums
for each of such projects. The budget shall also contain a complete
financial statement of the city showing all outstanding obligations
of the city, the cash on hand to the credit of each and every fund,
and funds received from all sources during the ensuing year, the estimated
revenue available to cover the proposed budget, and the estimated
rate of tax, if any, which will be required.
(2001 Code, sec. 1.503)
The city manager shall have the authority to require any officer,
department head, or other unit of the city government to furnish such
information as may, in the city manager’s discretion, be necessary
to afford proper preparation of the proposed budget.
(2001 Code, sec. 1.504)
The budget shall be filed with the city secretary thirty (30)
days prior to the time the city council makes its tax levy for the
current fiscal year, or as close as is practical. The budget as filed
with the city secretary shall be available for public inspection during
all reasonable business hours.
(2001 Code, sec. 1.505)
The city council shall hold a public hearing on the proposed
budget. Such public hearing shall occur after the fifteenth (15th)
day after the proposed budget has been filed with the city secretary
but before the city council makes its tax levy. Public notice of the
date, time and location of the hearing shall be given in accordance
with the Texas Open Meetings Law.
(2001 Code, sec. 1.506)
On final approval of the budget by the city council, a copy
of the budget shall be filed with the city secretary and the county
clerk’s office.
(2001 Code, sec. 1.507)
