[HISTORY: Adopted by the City Council of the City of Framingham 1-5-2021 by Ord. No. 2021-006 as Art. II, Sec. 19, of the General Ordinances. Amendments noted where applicable.]
The responsibilities and duties of the Chief Financial Officer/Director of Administration and Finance (CFO) shall include the following:
A.
Except as otherwise expressly prohibited by general or special law or ordinance of the City, the CFO shall supervise, direct and be responsible for the overall management and administration of the Administration and Finance Division. In addition, the responsibilities of said CFO shall include, but not be limited to, the following:
(1)
To assist the Mayor in coordinating and managing the City-wide annual operating and capital budget process for all City departments, officers, boards, committees and commissions, in cooperation with those entities and pursuant to Article VI of the Charter;
(2)
To assist the Mayor in compiling and coordinating for all City departments, officers, boards, committees and commissions their operating and capital budgets and submitting a proposed operating budget, capital inventory and five-year capital improvement program to the Council pursuant to Article VI of the Charter;
(3)
To receive, evaluate and provide to the Council recommendations with respect to all requests for transfers from the City's reserve fund;
(4)
To prepare and maintain long-term financial forecasts, including revenue expectations, future implications of operating budget program decisions and capital budget programs related to infrastructure maintenance, improvement and expansion as directed by the Mayor;
(5)
To manage the financing and refinancing processes of the City, including financing strategies to maximize future flexibility relative to long-term capital expenditure forecasts;
(6)
To monitor actual line item income and expense information for all City departments and prepare financial and statistical reports relative to approved operating and capital budgets;
(7)
To advise all City officers, departments, boards, committees and commissions on financial and financing implications of operational proposals;
(8)
To assist the Mayor in preparing communications to the Council as required by Article III, § 6(a), of the Framingham Home Rule Charter; and
[Amended 4-30-2024 by Ord. No. 2024-025]
(9)
To administer the payroll system for the City.
B.
The CFO shall have access to all City books, papers and records of any sort for information necessary for the proper performance of the duties defined herein. All City officers, boards, committees and commissions shall respond promptly, thoroughly and accurately to requests for information made by the CFO. Any contract or agreement entered into by City officers, boards, committees or commissions that impacts the current or future financial condition of the City, other than those covered by the City's purchasing ordinance, shall be submitted to said CFO within seven days of signing.[1]
C.
All City departments, officers, boards, committees and commissions shall keep the CFO fully informed as to the progress of all labor negotiations. The CFO shall prepare and submit to the Council, as part of the process to consider appropriation of monies to fund any negotiated labor agreement which affects the City, its departments, officers, boards, committees or commissions, an analysis of the financial impact on the City of any such labor agreement throughout the entirety of its proposed term together with a recommendation for action by the Council.
The various City officers, departments, boards, committees and commissions charged with the expenditure of City funds shall, not later than November 15 of each year, or at such other time as directed by the Mayor, prepare and submit to said CFO detailed estimates of the amounts deemed by them to be necessary for the administration of their respective duties for the ensuing fiscal year and for capital items to be considered for the ensuing fiscal year and future years, with explanatory statements of the reasons for the amounts requested.