All documents, papers, letters, books, maps, photographs, sound
or video recordings, microfilm, magnetic tape, electronic media, or
other information-recording media, regardless of physical form or
characteristic and regardless of whether public access to it is open
or restricted under the laws of the state, created or received by
the city or any of its officers or employees pursuant to law or in
the transaction of public business, are declared to be the records
of the city and shall be created, maintained, and disposed of in accordance
with the provisions of this article or procedures authorized by it
and in no other manner.
(Ordinance 855-22 adopted 3/8/2022)
All records as defined in section 1.08.001 of this article are declared to be the property of the city. No official or employee of the city has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited.
(Ordinance 855-22 adopted 3/8/2022)
It is declared to be the policy of the city to provide for efficient,
economical, and effective controls over the creation, distribution,
organization, maintenance, use, and disposition of all records of
this office through a comprehensive system of integrated procedures
for the management of records from their creation to their ultimate
disposition, consistent with the requirements of the Local Government
Records Act and accepted records management practice. This policy
shall apply to all employees, agents, independent contractors, and
volunteers of the city.
(Ordinance 855-22 adopted 3/8/2022)
The office of city secretary will serve as records management
officer for the city as provided by law and will develop policies
and procedures to ensure that the maintenance, preservation, security,
destruction, electronic storage, and other disposition of the records
of this office are carried out in accordance with the requirements
of the Local Government Records Act.
(Ordinance 855-22 adopted 3/8/2022)
Appropriate records control schedules issued by the state library
and archives commission shall be adopted by the records management
officer for use in the city, as provided by law. The records management
officer shall prepare amendments to the schedules as needed to reflect
new records created or received by this office, or revisions to retention
periods established in a records retention schedule issued by the
commission. Any destruction of records of the city will be in accordance
with these schedules and the Local Government Records Act.
(Ordinance 855-22 adopted 3/8/2022)
