On or promptly after the first of December in each year, the Committee shall meet at the call of the First Selectman to elect one of its at-large members to be Chairman and one of its members to be Secretary. The Chairman shall, when present, preside at all meetings of the Committee and shall vote as a member thereof. The Secretary shall file in the office of the Town Clerk a full and detailed record of all proceedings, acts and resolutions of the Committee, as required by the Freedom of Information Act, including the votes of each member on all actions taken, and such record shall be a public record.