The purpose of this chapter is to establish an efficient procedure for the purchase of supplies, equipment, and services, and to establish a procedure for performing or contracting for the construction of public works consistent with State law. These procedures are intended to allow the Town to obtain the best professional services, to acquire quality supplies, general services and equipment, to construct public works at the lowest possible cost commensurate with quality needed, and to exercise positive financial control over purchases and also to define authority for the purchasing function.
(Ord. 348-04; Ord. 417-13)
As used in this chapter:
"Contractor list"
means a list of responsible prospective vendors capable of providing the items being bid upon.
"Emergency"
means a sudden, unexpected occurrence that poses a clear and eminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.
"Equipment"
means furnishings, machinery, vehicles, rolling stock, and other personal property used in the Town's business.
"General services"
means services such as janitorial, uniform cleaning, maintenance work and other services which do not require any unique skill, special background or training. Obtaining such services at the lowest cost is the single most important factor in selection, as opposed to personal performance.
"Maintenance"
work means:
1. 
Routine, recurring, and usual work for the cleaning, preservation or protection of any publicly owned or publicly operated facility for its intended purposes.
2. 
Minor repainting.
3. 
Resurfacing of streets and highways at less than one inch.
4. 
Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems.
5. 
Work performed to keep, operate, and maintain publicly owned water or waste disposal systems including, but not limited to, dams and reservoirs.
"Professional or special services"
means any work performed by an attorney, doctor, architect, engineer, land surveyor, construction manager, appraiser, expert, accounting firm, planning, consultant or those services such as computer services and other services which require special performance criteria, specific experience, training, personal judgment, quality of work or factors other than simply obtaining the service at the lowest cost to the Town.
"Public works"
means a type of public construction project subject to the regulation of the State Public Contract Code, such as:
1. 
The erection, construction of, alteration, major painting, repair, or demolition of public buildings, streets, walkways, water and sewer facilities, drainage facilities, or other public facilities, whether owned, leased, or operated by the Town.
2. 
Furnishing supplies or materials for any of the above works or projects.
3. 
Public works does not include maintenance work as defined in this section.
"Purchase"
means the renting, leasing, purchasing, licensing, or a trade of equipment or supplies.
"Purchasing officer"
shall be the Town Manager or designated representative.
"Special equipment/supplies"
means unique supplies, machinery, computers, or other equipment which are not generally and regularly ordered in bulk by the Town and which must perform complex tasks, or integrate efficiently with existing equipment or supplies.
"Supplies"
means office supplies, janitorial supplies, materials, goods, tools, or other commodities used in the general conduct of the Town's business excepting supplies for a public work which is regulated under the Public Contracts Code Section 20160 et seq.
"Uniform Construction Cost Accounting Procedures"
means those procedures and rules established by the State Uniform Construction Cost Accounting Commission pursuant to the Public Contracts Code Section 22010 et seq.
(Ord. 348-04; Ord. 417-13)
Purchases and public works contracts shall not be knowingly staged or separated into smaller units or segments solely for the purpose of evading the competitive formal or informal bidding requirements of this chapter.
(Ord. 348-04; Ord. 417-13)
Any dispute, contention, or disagreement relative to interpretation, application or enforcement of this chapter shall be submitted to the Town Council for determination in accordance with the appeal provisions of Chapter 1.30 of this code.
(Ord. 348-04; Ord. 417-13)