[R.O. 1988 § 31-23; Ord. No. 3366 § 1, 4-3-2000; Ord. No. 3489 § 1, 11-19-2001; Ord. No. 4035 § 23, 3-5-2012; Ord. No. 4258 § 1, 2-16-2016; Ord. No. 4498 § 1, 7-1-2019]
(a) 
There is hereby established the Parks Advisory Commission of the City of Rolla.
(b) 
The duties of the Parks Advisory Commission shall include, but are not limited to, the following:
(1) 
To ensure the economic viability of the parks facilities by providing direct input to the management team on such matters as capital planning, program development, outdoor recreation programs, marketing and community relations.
(2) 
Function as an interface between the Parks and Recreation Director, Parks staff and the community.
(3) 
Establish and maintain a good working relationship with governmental entities, residents and civic organization in our community which are, or which would like to be, active in parks and recreation.
(4) 
Provide input into the City's budget plan for the Parks Fund, including policies, cost of operations, fees, and charges. The Commission shall review and comment on the draft Parks Fund budget prepared by the Parks Director no less than thirty (30) days prior to delivery to the Rolla City Council in August of each budget cycle.
(5) 
To advise the City Administration and Parks staff on maximizing usage of park facilities while recovering all reasonable operation costs. Administration shall be authorized to set and modify park user fees, not to exceed program costs. Administration shall, not less often than quarterly and more often as the Council shall direct, report to the Council the activities and finances of park facilities and programs.
(6) 
The Parks Advisory Commission may be asked to provide input on the performance of the Director as it relates to the parks system. The Parks Advisory Commission shall assist the Director in preparing annual goals and objectives.
(7) 
To act as the City's Tree Board and provide input on public tree management and care.
[R.O. 1988 § 31-24; Ord. No. 3366 § 2, 4-3-2000; Ord. No. 3447 § 2, 6-4-2001; Ord. No. 3593 § 1, 1-5-2004; Ord. No. 3762 § 1, 10-2-2006; Ord. No. 4035 § 24, 3-5-2012; Ord. No. 4258 § 1, 2-16-2016; Ord. No. 4498 §§ 1 — 2, 7-1-2019]
Parks Advisory Commission Members.
(a) 
The Parks Advisory Commission shall consist of six (6) voting members representing various park user groups (i.e., naturalist, youth sports, sports leagues, ecologist, and business community. One (1) member shall have additional expertise in tree planting and care). The members shall serve for a term of three (3) years or until their successors are appointed and confirmed as set forth in this Section. The first appointees upon formation shall be appointed for staggered terms, one (1) member being appointed for a one-year term, two (2) members being appointed for a two-year term, and two (2) members being appointed for a three-year term.
(b) 
Only the six (6) voting members of the Parks Advisory Commission shall cast votes. A quorum is defined as a majority of the voting membership.
(c) 
The anniversary date for appointment or reappointment of expiring Parks Advisory Commission terms shall be April 1 of the appropriate year. An annual meeting of the Parks Advisory Commission shall be held in the month of April, at which meeting the Chair and Vice Chair shall be elected.
(d) 
The failure to support the Parks Advisory Commission through active participation at its meetings may be cause for removal. [Active participation is defined as attending all scheduled meetings with an allowance of two (2) meetings missed per year, but only for extenuating circumstances.] Members are encouraged to participate in special events throughout the park system. The Chair shall contact those missing two (2) scheduled meetings. At the next meeting, the Chair shall report to the Parks Advisory Commission and may recommend to the Mayor and City Council removal from the Parks Advisory Commission of such a member.
(e) 
When a vacancy occurs, the Parks and Recreation Director shall notify the Mayor that a vacancy does exist. In case of a vacancy due to death, resignation or disqualification, the unexpired term shall be filled by an appointment by the Mayor with consent of the City Council.
[R.O. 1988 § 31-25; Ord. No. 3366 § 3, 4-3-2000; Ord. No. 3593 § 1, 1-5-2004; Ord. No. 4035 § 25, 3-5-2012; Ord. No. 4258 § 1, 2-16-2016]
The Parks Advisory Commission shall elect its own officers in accordance with the following guidelines:
(a) 
Officers elected shall include:
(1) 
Chair. Duties are to preside at all meetings of the Commission. They shall be a member ex officio of all standing and special committees. In case a vacancy occurs in the office of the Chair, the Vice Chair shall become Chair and a new Vice Chair shall be elected.
(2) 
Vice Chair. The Vice Chair shall fulfill the duties of the Chair when the latter, for any reason, is unable to act in their capacity as Chair.
(b) 
The Parks Advisory Commission may form subcommittees for designated periods of time to work on specific projects. Such subcommittees shall report their findings and recommendations to the Parks Advisory Commission, which shall make any final recommendation to the Parks and Recreation Director. Each said subcommittee shall be dissolved when work on the assigned project is determined to be completed by the Parks Advisory Commission.
[R.O. 1988 § 31-26; Ord. No. 3366 § 4, 4-3-2000; Ord. No. 3593 § 1, 1-5-2004; Ord. No. 4035 § 26, 3-5-2012; Ord. No. 4258 § 1, 2-16-2016]
The regular meetings of the Parks Advisory Commission shall be held no less than quarterly. A notice and tentative agenda of all meetings must be posted on the Public Notice Bulletin Board at City Hall. All meetings are open to the public.
[R.O. 1988 § 31-27; Ord. No. 3593 § 1, 1-5-2004; Ord. No. 4035 § 27, 3-5-2012; Ord. No. 4258 § 1, 2-16-2016]
No ordinance pertaining to the Outdoor Aquatic Center or parks system shall be considered by the City Council without first referring same to the Parks Commission and receiving its recommendation with reference thereto; provided, however, that if no recommendation is received from the Commission within a period of thirty (30) days after the matter is referred to the Commission, then the City Council may take action without such recommendation.
[R.O. 1988 § 31-28; Ord. No. 4035 § 28, 3-5-2012; Ord. No. 4258 § 1, 2-16-2016]
The Parks Commission shall be a recommending body only and shall make its recommendations to the Parks and Recreation Director who in turn report recommendations to the City Council for the operation and maintenance of the park and outdoor recreational system consisting of parks and park amenities, open spaces, playgrounds, the outdoor pool, gardens and other recreational areas owned or used by the City for its final determination as to what action should be taken. The City Council may from time to time delegate certain authority and responsibilities to the Parks Commission as deemed necessary and appropriate.
[R.O. 1988 § 31-31; Ord. No. 4258 § 1, 2-16-2016]
(a) 
There is hereby established the Health and Recreation Center Board of the City of Rolla, hereinafter referred to as the "Centre Board."
(b) 
The duties of the Board shall include, but are not limited to, the following:
(1) 
To ensure the fiscal sustainability of the Centre Board by providing direct input to the management team on such matters as marketing and public relations, health and fitness management, and business management and accounting.
(2) 
As a publicly funded enterprise, The Centre should be a leader in community health and wellness. The Centre Board should assist the Director in researching and implementing best management practices for the health, fitness and recreation industry.
(3) 
Function as an interface between the Recreation Center staff and the community.
(4) 
Establish, leverage, and maintain good working partnerships with other governmental entities, health institutions, and civic organizations in promoting community health and wellness.
(5) 
Provide input into the City's Budget Plan for the Recreation Center Fund, including cost of operations, fees, and charges. The Centre Board shall review and comment on the draft Recreation Center Fund budget prepared by the City Administrator no less than thirty (30) days prior to delivery to the Rolla City Council in August of each budget cycle.
(6) 
To advise the City Administration and the Centre Board on maximizing usage of The Centre while recovering all reasonable operation costs. (The Centre shall strive to recover all operating costs from membership and program fees.) Administration shall not less often than annually and more often as the Council shall direct, report to the Council the number of users of facilities and programs, revenues generated from user fees as well as projected use of the facilities for the coming year and the schedule of fees for use thereof.
(7) 
The Board may be asked to provide input on the performance of the Director as it relates to the facility. The Board shall assist the City Administrator in preparing annual goals and objectives.
[R.O. 1988 § 31-32; Ord. No. 4258 § 1, 2-16-2016]
The Centre Board Members.
(a) 
The Centre Board shall consist of five (5) voting members representing various business principles nominated by the Mayor and approved by the City Council. The members shall serve for a term of three (3) years or until their successors are appointed and confirmed as set forth in this Section; provided, however, that the first appointees shall be appointed for staggered terms, one (1) member being appointed for a one-year term, two (2) members being appointed for a two-year term, and two (2) members being appointed for a three-year term.
(b) 
The Mayor and City Administrator may act as ex officio, non-voting members of the Board. Members shall be appointed by the Mayor with the consent of the City Council. The City Administrator shall transmit no less than quarterly to the Centre Board all pertinent information as determined by the Centre Board. The City Administrator shall submit monthly reports to the City Council.
(c) 
Only the five (5) voting members of the Centre Board shall cast votes. A quorum is defined as a majority of the voting membership.
(d) 
The anniversary date for appointment or reappointment of expiring Board members shall be April 1 of the appropriate year. An annual meeting of the Centre Board shall be held in the month of April, and the Chair and Vice Chair shall be elected at that meeting.
(e) 
The failure to support the Centre Board through active participation at its meetings may be cause for removal. [Active participation is defined as attending all scheduled meetings with an allowance of three (3) meetings missed per year but only for extenuating circumstances.] Members are encouraged to participate in special events. The Chair shall contact those missing three (3) scheduled meetings. At the next meeting, the Chair shall report to the Centre Board and may recommend to the Mayor and City Council removal from the Centre Board of such a member.
(f) 
When a vacancy occurs, the Centre Board shall notify the Mayor that a vacancy does indeed exist. In case of a vacancy due to death, resignation or disqualification of one (1) or more of the members, the unexpired term shall be filled by an appointment by the Mayor with consent of the City Council.
[R.O. 1988 § 31-33; Ord. No. 4258 § 1, 2-16-2016]
(a) 
The Centre Board shall elect its own officers in accordance with the following guidelines. Officers elected shall include:
(1) 
Chair. Duties are to preside at all meetings of the Centre Board. They shall be a member ex officio of all standing and special committees. In case a vacancy occurs in the office of the Chair, the Vice Chair shall become Chair and a new Vice Chair shall be elected.
(2) 
Vice Chair. The Vice Chair shall fulfill the duties of the Chair when the latter, for any reason, is unable to act in their capacity as Chair.
(b) 
The Centre Board may form subcommittees for designated periods of time to work on specific projects. Such subcommittees shall report their findings and recommendations to the Centre Board, which shall make any final written report and recommendation to the City Administrator. Each said subcommittee shall be dissolved when work on the assigned project is determined to be completed by the Centre Board.
[R.O. 1988 § 31-34; Ord. No. 4258 § 1, 2-16-2016]
The regular meetings of the Centre Board shall be held the third Wednesday of each month at 5:30 P.M., or other so designated time, date or place, or special meetings on the call of the Chair. The regular meeting place shall be at The Centre. A notice and tentative agenda of all meetings must be posted on the Public Notice Bulletin Board. All meetings are open to the public.