The office of director of finance is created and established. The director of finance shall be appointed by and serve at the pleasure of the city manager, as provided for in Section 2.16.100 of this code.
(Ord. 1589 § 1, 2001)
The director of finance shall:
A. 
Serve as the chief financial officer of the city of La Habra and be charged with the administration of the financial affairs of the city under the direction of the city manager;
B. 
Perform the financial and accounting duties imposed on the city clerk by the Government Code of the state of California, such duties being transferred to the director of finance and the city clerk being relieved of such duties, in accordance with the provisions of Sections 37209 and 40805.5 of the Government Code of the state of California. In addition, the director of finance shall have all other powers and perform all other duties relating to accounting and finance imposed on the city clerk by this code or any city ordinance or by state law, where not inconsistent with such provisions;
C. 
Concurrently assume the title of and serve as city treasurer, and be authorized to act under the provisions of any law, ordinance or resolution requiring or permitting action by a city treasurer;
D. 
Supervise and be responsible for the audit and approval before payment of bills, invoices, payrolls, demands or charges against the city and, with the advice of the city attorney when necessary, determine the regularity, legality and correctness of all claims, demands and charges;
E. 
Supervise and be responsible for the disbursement of all moneys and for the audit of all expenditures to ensure that budget appropriations are not exceeded;
F. 
Perform such additional duties and functions as may be assigned or delegated from time to time by the city manager, city ordinances and resolutions and state laws governing fiscal administration of the city.
(Ord. 1589 § 1, 2001)
The director of finance shall comply with the following provisions with respect to the payment of demands and payroll obligations:
A. 
Preparation, Filing of Demand Prerequisite to Payment. All demands for payment, other than tort claims, but including demands for payment of purchases of materials and goods by the city and payroll obligations, shall be prepared and filed with the city as set forth in this article before payment thereon may be made. All demands for payment must be presented and filed pursuant to state law.
B. 
Form—Required Supporting Documents. A demand for payment against the city shall be in writing on a form to be prescribed by the director of finance or, in his/her discretion, it may consist of receipted invoices, bills or other documents. In either case, all demands for payment must be supported by properly itemized invoices, bills or other documents showing the description of the items, number of individual items, unit costs and totals.
C. 
Filing of Payroll Obligations. Demands for payment of payroll obligations shall be filed with the department of finance on payroll report forms to be prescribed by the director of finance. The payroll report form shall show the names of the employees, the pay period, the hours worked and other information required by the director of finance, and shall be signed by the department head certifying to the correctness of the report.
D. 
Audit of Demands for Payment. A demand for payment against the city shall be audited and approved by the director of finance or his/her designee(s) before it may be paid.
E. 
Director of Finance to Keep Records—Contents of Records. The director of finance shall ensure that a record is maintained of all demands for payment approved by him/herself and/or his/her designee(s). Such records shall show each individual payment, the date, amount, name of payee, and from what account the demand is payable.
F. 
Payment of City Moneys. Whenever a demand is approved as hereinbefore provided, the director of finance shall pay such demand by warrant, check or electronic transfer. No warrant or check shall be drawn or electronic transfer made unless there is sufficient money in the fund upon which it is drawn or made to meet the same. All warrants and checks drawn upon the city treasury for payment of any money shall be signed by the director of finance. The signature of the director of finance may be affixed by a stamped or digital facsimile.
(Ord. 1589 § 1, 2001)