A. 
All reports to be submitted to the city boards, commissions, and committees at a scheduled meeting shall be delivered to the secretary prior to the deadline established by administrative policy. The secretary shall prepare the agenda under the direction of the department director.
B. 
The commission shall make all requests for discussion items to be placed on an agenda publicly at a commission meeting and require the support of the majority of the members present to have the item researched by staff and added to the agenda. Staff will prioritize requests and bring items forward to the commission in a timely manner. Documentation and information on the item shall be provided to staff by the requesting commission member prior to the agenda deadline.
C. 
Staff will add necessary items to the agenda as needed for commission consideration.
D. 
The agenda shall be made available to the members at least 72 hours preceding the regular meeting to which it pertains and 24 hours preceding a special meeting.
(Ord. 15-06 § 4, 2015)
A. 
Getting the Floor. Every member desiring to speak shall first address the chair, gain recognition by the presiding officer and shall confine him or herself to the question under debate, avoiding personalities and indecorous language.
B. 
Questions to Staff. Every member desiring to question the city staff shall, after recognition by the presiding officer, address his or her questions to the city manager, the city clerk or the city attorney, who shall be entitled either to answer the inquiry or designate a member of the staff for that purpose.
C. 
Interruptions. A member, once recognized, shall not be interrupted when speaking unless called to order by the presiding officer unless a point of order of business or personal privilege is raised by another member. If a member, while speaking, is called to order, he or she shall cease speaking until the question of order is determined and, if determined to be in order, he or she may proceed. Members of the city staff after recognition by the presiding officer shall hold the floor until completion of their remarks or until recognition is withdrawn by the presiding officer.
D. 
Points of Order. The presiding officer shall determine all points of order subject to the right of any member to appeal to the commission or board. If an appeal is taken, the question shall be: "Shall the decision of the Presiding Officer be sustained?" A majority vote shall conclusively determine such question of order.
E. 
Point of Personal Privilege. The right of a member to address the body on a question of personal privilege shall be limited to cases in which his or her integrity, character or motives are questioned or where the welfare of the body is concerned. A member raising a point of personal privilege may interrupt another member who has the floor only if the presiding officer recognizes the privilege.
F. 
Limitation of Debate. No member shall be allowed to speak more than once upon any particular subject until every other member desiring to do so shall have spoken.
(Ord. 15-06 § 4, 2015)
A member may request through the presiding officer the privilege of having an abstract of his or her statement on any subject under consideration by the body entered in the minutes. If the body consents thereto, such statement shall be entered in the minutes.
(Ord. 15-06 § 4, 2015)
Any member shall have the right to have the reasons for his or her dissent from, or his or her protest against any action of the body entered in the minutes. Such dissent or protest to be entered in the minutes shall be made in the following manner: "I would like the minutes to show that I am opposed to this action for the following reasons..."
(Ord. 15-06 § 4, 2015)
Except as provided in this code, the City Charter, other rules adopted by the city council, or applicable provisions of state law, the procedure of the body shall be governed by majority vote of the body. Rosenberg's Rules of Order may be used as a guide but shall not be conclusive authority on any question of order or procedure.
(Ord. 15-06 § 4, 2015)
A. 
Manner of Addressing the Boards, Commissions, and Committees. Each person desiring to address the body shall step up to the microphone in the front of the council chamber, state his or her name and address for the record, state the subject he or she wishes to discuss, state whom he or she is representing if he or she represents an organization or other persons, and, unless further time is granted by majority vote of the council, shall limit his or her remarks to three minutes at the time an agenda item is called and five minutes during oral communications. All remarks shall be addressed to the body as a whole and not to a member thereof. No question shall be asked of a member or a member of the city staff without the permission of the presiding officer.
B. 
Spokesperson for Group of Persons. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the body on the same subject matter, it shall be proper for the presiding officer to request that a spokesperson be chosen by the group to address the body and, in case additional matters are to be presented by any other member of the group, to limit the number of such persons addressing the body.
C. 
After Motion. After motion has been made or a public hearing has been closed, no member of the public shall address the body from the audience on the matter under consideration without first securing permission to do so by a majority vote of the body.
(Ord. 15-06 § 4, 2015)
A. 
Members. While the body is in session, the members must preserve order and decorum, and a member shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the body or disturb any member while speaking or refuse to obey the orders of the presiding officer. Members of the body shall not leave their seats during a meeting without first obtaining the permission of the presiding officer.
B. 
Employees. Members of the city staff and employees shall observe the same rules of order and decorum as are applicable to the body, with the exception that members of the city staff may leave their seats during a meeting without first obtaining the permission of the presiding officer.
C. 
Persons Addressing the Body. Any persons making impertinent, slanderous or profane remarks or who becomes boisterous while addressing the body shall be called to order by the presiding officer and, if such conduct continues, may at the discretion of the presiding officer be ordered barred from further audience before the body during that meeting.
D. 
Members of the Audience. Any person in the audience who engages in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling and similar demonstrations, which conduct disturbs the peace and good order of the meeting, or who refuses to comply with the lawful orders of the presiding officer shall be guilty of a misdemeanor. Upon instructions from the presiding officer, it shall be the duty of the secretary to contact the police department to remove any such person from the council chamber and to place him or her under arrest.
E. 
Persons Authorized at Dais. During a meeting no person, except members of the body and the city staff, shall be permitted on, at or within five feet of the council dais without the prior consent of the presiding officer.
(Ord. 15-06 § 4, 2015)
Any vote of the body including a roll call vote, may be registered by the members by answering "yes" or "aye" for an affirmative vote or "no" or "nay" for a negative vote upon his or her name being called by the secretary.
(Ord. 15-06 § 4, 2015)
Any member who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the presiding officer state the nature of such disqualification in open meeting. Where no clearly disqualifying conflict of interest appears, the matter of disqualification may, at the request of the member affected, be decided by the other members. A member who is disqualified by reason of a conflict of interest in any manner shall not remain seated during the debate and vote on such matter, but shall request and be given the permission of the presiding officer to step down from the dais and leave the council chamber. A member stating such disqualification shall not be counted as a part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.
(Ord. 15-06 § 4, 2015)
Every member should vote unless disqualified by reason of conflict of interest or bias/prejudice. A member who abstains from voting without a disqualifying conflict of interest or bias/prejudice thereby consents that a majority of the quorum may decide the question voted upon.
(Ord. 15-06 § 4, 2015)
A member may change his or her vote prior to adjournment of meeting but not thereafter. A member who publicly announces that he or she is abstaining from voting on a particular matter shall not subsequently be allowed to withdraw the abstention.
(Ord. 15-06 § 4, 2015)
A motion to reconsider any action taken by the body may be made only on the day such action was taken. It may be made either immediately during the same session, or at a recessed or adjourned session thereof. Such motion may be made only by one of the members who voted with the prevailing side. Nothing herein shall be construed to prevent any member from making or remaking the same or any other motion at a subsequent meeting of the body.
(Ord. 15-06 § 4, 2015)