All bills and demands against the City shall be presented in writing to the City Manager not less than five business days preceding the Council meeting at which payment is to be approved, except where the Council fords that an emergency exists. All such bills and demands shall be itemized and substantiated by receipts, purchase orders, or other evidence of the expenditures made, services performed, materials or property furnished, or other basis for the bill or demand.
(Ord. 251, § 1)
Substantiation for demands for the reimbursement or payment of the expenses of, or incurred by, any member of the Council or officer or employee of the City shall include the name of the person requesting the reimbursement or payment, the nature of the expenditure, the reason or purpose thereof, and, for meals or related items, the names of the persons present and the subjects discussed relating to City business. In the event expenses are incurred for travel outside the County, the substantiation shall include the method and the purpose of the travel for which the expenditure was made. The demand shall be signed under penalty of perjury by the member of the Council or officer or employee claiming reimbursement or payment. The same substantiation shall be submitted by the person incurring the expense or over whose signature the expenditure was incurred when the demand is being submitted by a vendor.
(Ord. 251, § 2; Ord. 350, § 1; Ord. 359, § 1)
All bills and demands shall be audited by a committee of the Council prior to their presentation at a meeting of the Council. A schedule or register of such audited demands shall be submitted to the Council for approval and shall have attached thereto the affidavit or certification, under penalty of perjury, of the City Manager certifying the accuracy of the demands and the availability of the funds for the payment thereof.
(Ord. 251, § 3)
The salaries and wages of officers and employees shall be paid in accordance with payroll periods established by the City Manager and approved by the Council. The City Manager shall certify or approve pay-rolls or attendance records for officers and employees. Payroll warrants need not be audited by the Council prior to payment, but payrolls shall be presented to the Council for ratification and approval at the first Council meeting after the delivery of the payroll warrants.
(Ord. 251, § 4)
Warrants for the payment of approved demands shall be drawn upon the City Treasurer specifying the purpose of which they are drawn and the fund from which payment is to be made. Such warrants shall be signed by the Mayor and by the City Manager or the City Treasurer. The signature of the Mayor may be a facsimile signature pursuant to the provisions of Section 5501 of the California Government Code.
(Ord. 251, § 5; Ord. 485, § 1)