means a form of intergovernmental cooperative purchasing in which one government agency or jurisdiction performs the solicitation and award process for several agencies or jurisdictions, but separate contracts or purchase orders are executed between each participating agency and the vendor; the agency contracting for the prices bears no contractual responsibility to the vendor. (See "Piggyback.")
means a method of payment submitted to the financial and administrative services department for payment of a commodity or service, typically after it has been procured. Administrative policies and regulations shall apply.
means the existence or threatened existence of conditions of extreme peril to the safety of persons and property within the city that may vitally affect the life, health or convenience of citizens. Events of: (1) disaster such as caused by fire, flood, storm, epidemic, riot, earthquake, drought, energy shortage, the existence or threatened existence of which has been proclaimed by the city council or the city manager in his or her capacity as director of emergency services; or (2) the existence of a breakdown in machinery, equipment or essential governmental services which requires the immediate purchase of materials, supplies, equipment or services to protect the public health, safety or general welfare of the residents of the city; or (3) where an essential governmental operation affecting the public health, safety or general welfare could be greatly hampered or disrupted by following the standard procurement procedures.
means any work that is performed by current city staff (force).
means a bid that must be submitted in a sealed envelope and in conformance with a prescribed format to be opened in public at a specified time.
means the payment of prevailing wages upon public works as defined in Section 16000 of the California Code of Regulations Title 8, Group 3.
means a competitive bid or price quotation for supplies or services that is conveyed by letter, telephone, or other means and does not require a sealed bid, public opening, or reading of bids.
means a business entity that has for at least the last 12 months prior to submittal of its RFP response or quote: (1) held a current business license issued by the city; and (2) maintained fixed offices or distribution points located within the city's geographic boundaries; and (3) that either employs fewer than 100 employees or has average annual gross receipts of ten million dollars ($10,000,000.00) or less over the previous three years.
means the bidder or offeror that submitted a responsive bid or quote at the lowest price of all the responsive bids or quotes submitted, and whose past performance, reputation and financial capability is deemed acceptable. (See "Responsible bidder.")
means the form of intergovernmental cooperative purchasing in which a public agency requests competitive sealed bids, enters into a contract and arranges, as part of the contract, for other public agencies to purchase from the selected vendor under the same terms and conditions as itself. This process eliminates the need to competitively bid the particular item again. (See "Cooperative purchasing.")
mean the services rendered by members of a recognized profession or possessing a special skill. Such services are generally acquired to obtain information, advice, training or direct assistance; includes any type of professional service that may be lawfully rendered but does not include "public projects."
Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility;
Painting or repainting of any publicly owned, leased, or operated facility;
In the case of a publicly owned utility system, "public project" shall include only the construction, erection, improvement, or repair of dams, reservoirs, power plants, and electrical transmission lines of 230,000 volts and higher.
does not include maintenance work. For purposes of this section, "maintenance work" includes all of the following:
Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes;
Minor repainting;
Resurfacing of streets and highways at less than one inch;
Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems;
Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, power plants, and electrical transmission lines of 230,000 volts and higher.
means any plant, building, structure, ground facility, utility system, subject to the limitation found in paragraph (3) of subdivision (c), real property, streets and highways, or other public work improvement.
A public agency which has, by resolution, elected to become subject to the uniform construction cost accounting procedures set forth in Article 2 (commencing with Section 22010), may utilize the bidding procedures set forth in Article 3 (commencing with Section 22030) when contracting for "maintenance work," as defined in Section 22002, or when contracting for any other work which does not fall within the definition of "public project," as defined in Section 22002.
means an agreement or contract, awarded through competitive bids, for a public project that is for the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.
means a purchaser's written document to a vendor formalizing all the terms and conditions of a proposed transaction and including or referring to all required elements of a contract. A purchase order is requested from the purchasing division by use of a city purchase requisition form. It is to be utilized when a vendor requests a purchase order or when products cannot be procured through the use of the procurement card or other approved purchasing method.
means a bidder or offeror who has the capability in all respects to perform fully the contract requirements and the experience, integrity, perseverance, reliability, capacity, facilities, equipment, and credit which will assure good faith performance.
means all documents, whether attached or incorporated by reference, utilized for soliciting competitive proposals. Procedures for the RFP process are incorporated in administrative policy and may be changed as required from time to time.
means an informal solicitation or request for information, where oral or written quotes are obtained from vendors, without formal advertising or receipt of sealed bids, such as small or emergency purchases, but price competition is desired. Procedures for the RFQ process are incorporated in administrative policy and may be changed as required from time to time.
means a contract for the purchase of goods or services entered into after soliciting and negotiating only with one source, usually because of the technology required or uniqueness of the product or service provided. (Compare to "Sole source.")
means that only one vendor possesses the unique and singularly available capability to meet the requirement of the solicitation, such as technical qualifications, matching to currently owned equipment or supplies, the ability to deliver at a particular time, or services from a public utility. (Compare to "Single source.")
(Ord. 844 § 2, 2012)