A. 
All claims against the city for money or damages including those claims not otherwise governed by the Tort Claims Act, California Government Code Sections 900 et seq., or another state law (hereinafter in this chapter, "claims") shall nevertheless be presented within the time, and in the manner, prescribed by Part 3 of Division 3.6 of Title I of the California Government Code (commencing with Section 900 thereof) as those provisions now exist or shall hereafter be amended, and as further provided by this chapter.
B. 
All claims shall be made in writing and verified by the claimant or by his or her guardian, conservator, executor or administrator. No claim may be filed on behalf of a class of persons unless verified by every member off that class as required by this section. In addition, all claims shall contain the information required by California Government Code Section 910. The claim shall be made on forms prescribed by the city clerk.
C. 
In accordance with California Government Code Sections 935(b) and 945.6, all claims shall be presented as provided in this section and acted upon by the city claims board prior to the filing of any action on such claims and no such action may be maintained by a person who has not complied with the requirements of this chapter.
D. 
Any action brought against the city of Moreno Valley upon any claim or demand shall conform to the requirements of Sections 940-949 of the California Government Code. Any action brought against any employee of the city of Moreno Valley shall comply with the requirements of Section 950-951 of the California Government Code.
E. 
This section shall not be deemed to apply to the authority of the director of finance, the city council, and other officers, to process and pay, in the ordinary course of business, the just obligations of the city, such as routine salaries and wages, principal and interests on bonds, payments for purchases, and other like expenditures for which there is an express budget appropriation, and in connection with which there is no dispute as to the obligation and amount being payable.
(Ord. 3 § 1, 1984; Ord. 509 § 3.3, 1997; Ord. 624 § 1.1, 2003)
No payment shall be made from the city treasury or out of the funds of the city unless the demand which is to be paid is duly audited as prescribed herein or by other provisions of law.
(Ord. 3 § 1, 1984)
Claims against the city shall be paid on demands on the treasury as herein provided on forms to be prescribed by the director of finance and general services.
(Ord. 3 § 1, 1984)
Except for tort claims, every claim and demand received against the city shall be first presented to and approved in writing by the receiving department or office, which shall certify to the actual delivery or rendition of the supplies, materials, property or service for which payment is claimed; that the quality and prices correspond with the original specifications and contracts, if any, upon which the claim is based; that the demand in all other respects is proper and valid, and which shall further indicate the budgetary account to which the demand is to be charged.
(Ord. 3 § 1, 1984)
Each demand approved by the receiving department or office shall be presented to the director of finance and general services who shall satisfy him or herself whether:
A. 
The claim is legally due and owing by the city;
B. 
There are budgeted or otherwise appropriated funds available to pay the claim;
C. 
The claim conforms to a valid requisition or order;
D. 
The prices and computations shown on the claim are verified;
E. 
The claim contains the approval of other departments and officials as required.
(Ord. 3 § 1, 1984)
A. 
Prepayment of demands prior to audit by the finance committee and the city council may be made by the director of finance and general services in conformity with the authority provided by Section 37208 of the Government Code of the state.
B. 
Whenever the director of finance and general services determines that a refund is due of fees, taxes or other receipts collected in error or in advance of being earned, or of money the refund of which is otherwise due pursuant to specific provisions of this code or of any other ordinance of this city, then any such refund shall be deemed as conforming to the currently approved budget, and may be prepaid in the same fashion as other demands encompassed within the terms of subsection A of this section.
(Ord. 3 § 1, 1984)
Following audit of demands the director of finance and general services shall prepare a register of audited demands showing the claimant's name, amount of demand, the warrant number and date thereof, and transmit said register to the city manager for his review and presentation to the finance committee and the city council, with his approval or other report.
(Ord. 3 § 1, 1984)
The register of demands shall be presented to the city council at the next regular meeting thereof. The city council may by resolution approve, conditionally or partially approve or reject such register of demands and in connection therewith consider the recommendations of the finance committee and the city manager.
(Ord. 3 § 1, 1984)
Following approval of the register of demands by the city council, the chairperson of the finance committee and the city manager shall endorse the resolution approving the register of audited demands to signify there was proper processing of demands therein before the city council took action.
(Ord. 3 § 1, 1984)
Unless expressly prohibited by any other ordinance of, or law applicable to, the city, so much of any money paid to the city by any person may be refunded to him or her, subject to Section 3.16.120 below, as will equal any of the following when applicable:
A. 
The amount paid, if it is determined that no law, ordinance, resolution, city policy, contract or any form of claim by or debt to the city required the making of such payment;
B. 
The amount paid in excess of the payment required by any law, ordinance, resolution, city policy, contract, or any form of claim by or debt to the city;
C. 
The amount paid, if an application is withdrawn by such person prior to the city taking any action thereon, or having incurred any expense in connection therewith;
D. 
The amount paid for the participation in an event prior to the occurrence thereof, and which event, as to such person, did not occur, and the city did not incur any expense by reason thereof;
E. 
The amount paid to reimburse the city for its expense in making an investigation in connection with an application filed by such person if such application is withdrawn prior to there having been made any substantial investigation.
(Ord. 624 § 1.2, 2003)
If any ordinance of the city or any law applicable thereto expressly authorizes, in certain contingencies, the making of a refund of money paid to the city or prescribes the procedure therefor, said ordinance shall control in making the refund. The council declares that its intent, in adopting this chapter, is to provide for the making of refunds of money paid to the city, under the conditions set forth in this chapter, not otherwise expressly prohibited by any ordinance or law applicable to the city or not otherwise authorized by such ordinance or law.
(Ord. 624 § 1.3, 2003)
A. 
There shall be deducted from each refund submitted a sum equal to the administration and clerical costs entailed by the refund transaction as estimated by the finance director or his or her designee, provided that such deduction shall not be more than 25% of the amount otherwise refundable nor less than two dollars.
B. 
There shall be no deduction for expenses if the respective head of the department finds that the money was collected or received primarily through the mistake of the city.
(Ord. 624 § 1.4, 2003)
If any section, subsection, subdivision, paragraph, sentence, clause, or phrase in this chapter or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this chapter or any part thereof. The city council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof irrespective of the fact that one or more subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional, or invalid, or ineffective.
(Ord. 624 § 1.5, 2003)