A. 
Any elected officer, candidate, or committee required to file statements, reports or other documents ("statements") as required by chapter 4 of the Political Reform Act (California Government Code § 84100 et seq.) may file such statements using the city clerk's online system according to procedures established by the city clerk. These procedures shall ensure that the online system complies with the requirements set forth in Government Code § 84615. From and after February 1, 2017, elected officers, candidates and committees required to file statements must file such statements using the city clerk's online system, unless exempt from the requirement to file online pursuant to Government Code §84615(a) because the officer, candidate or committee receives less than $1,000.00 in contributions and makes less than $1,000.00 in expenditures in a calendar year.
B. 
The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.
C. 
The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to California Government Code § 84602(a)(2) and that is compatible with the secretary of state's system for receiving an online or electronic filing.
(Ord. No. 883, § 3, 12-16-2015, eff. 1-15-2015)
A. 
During the period commencing with the effective date of Ordinance No. 883 and ending January 31, 2017, an elected officer, candidate, or committee may choose to utilize the electronic filing system by electronically filing a statement that is required to be filed with the city clerk pursuant to chapter 4 of the Political Reform Act. Once the elected officer, candidate, or committee has filed electronically, all subsequent statements shall be filed electronically. From and after February 1, 2017, electronic filing is mandatory unless the officer, candidate, or committee is exempt as described in section 2.14.010(A).
B. 
Any elected officer, candidate, or committee who has electronically filed a statement using the city clerk's online system is not required to file a copy of that document in paper format with the city clerk.
C. 
The city clerk shall issue an electronic confirmation that notifies the filer that the statement was received, which notification shall include the date and the time that the statement was received and the method by which the filer may view and print the data received by the city clerk. The date of filing for a statement filed online shall be the day that is received by the city clerk.
D. 
If the city clerk's system is not capable of accepting a statement, an elected officer, candidate, or committee shall file that statement in paper format with the city clerk.
E. 
The online filing system shall enable electronic filers to complete and submit filings free of charge.
(Ord. No. 883, § 3, 12-16-2015, eff. 1-15-2015)
A. 
The city clerk's system shall make all the data filed available on the Internet in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt. The data made available on the Internet shall not contain the street name of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The city clerk's office shall make a complete, unredacted copy of the statement available to the Fair Political Practices Commission for 87200 filers.
B. 
The city clerk's office shall maintain, for a period of at least 10 years commencing from the date filed, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purpose of audits.
(Ord. No. 883 § 3, 2015)