City of Mt. Angel, OR Public Contracting Procedures

The Mt. Angel City Council is designated as the local Contract Review Board under the State of Oregon Public Contracting Code. The Contract Review Board may, from time to time, delegate its powers and responsibilities consistent with the Oregon Public Contracting Code, the Model Rules, or the Mt. Angel Municipal Code. The City Administrator, or designated purchasing agent, and the City Finance Department are designated as the city's "Contracting Agency" for purposes of contracting powers and duties assigned to the City of Mt. Angel as a "Contracting Agency" under the State of Oregon Public Contracting Code or the Model Rules.

(Ord. 732, passed 11-5-2012)

Administrative staff and departments have contracting authority and responsibilities as follows:

(A)

The City Manager (or designee) is authorized to:

(1)

Enter into city contracts not to exceed $50,000 without additional authorization of the City Council.

(2)

Recommend that the City Council approve or disapprove contract awards in excess of $30,000, or change orders or amendments to contracts of more than $30,000.

(3)

Consistent with the Mt. Angel Municipal Code, adopt forms, computer software, procedures, and administrative policies for all city purchases.

(4)

Enter into contracts or permits for local concessions and street vendors (pursuant to applicable city policy) where the annual amount to be paid to or by the city is not expected to exceed $30,000 per year.

(B)

The City of Mt. Angel Department of Finance shall have the authority to enter into city contracts not to exceed $10,000 without additional authorization of the City Manager.

(C)

Purchases of goods from city employees shall require authorization of the City Manager or designee. Provision of services by city personnel shall be in accordance with the City Personnel Policies and other applicable law.

(D)

Departments (other than the Finance Department), shall not contract for amounts above $5,000. Solicitations and contracts above $5,000 may be made upon approval of the City Council. All contracting by departments shall be according to approved city purchasing procedures adopted by the City Council.

(E)

Each department shall operate within its budget, or seek supplemental budgetary authority from City Council with respect to the contract.

(F)

Each department shall plan purchase requirements sufficiently in advance so that orders can be placed in economical quantities.

(G)

The Finance Department or designee shall process requisition forms and negotiate purchases on the most favorable terms in accordance with adopted ordinances, state laws, policies and procedures.

(Ord. 732, passed 11-5-2012; Am. Ord. 772, passed 9-6-2022)