Note: For charter provisions as to appointments and removal of division heads, subordinate officers, etc., generally by city manager and division heads, see Charter, Art. IV, § 4. As to department of city government generally, see Charter, Art. X, §§ 1 to 7. As to enumeration of departments, see Charter, Art. X, § 1. As to duty of city manager as executive head of certain departments, see Charter, Art. X, § 7.
For charter provisions as to department of general government, see Charter, Art. X, § 2.
The department of general government shall be composed of the divisions enumerated in this chapter.
(Prior code § 2-19)
The city manager, for the purposes of this chapter, shall be the head of the general administration division.
(Prior code § 2-20)
[1]
For charter provisions as to city manager generally, see Charter, Art. IV, § 1. As to appointment of city manager by city council, see Charter, Art. VI, § 5, subsection 5. See in particular, Charter, Art. IX, §§ 1 to 3 for full treatment of charter provisions as to city manager. As to assistant city manager, see Charter, Art. IX, § 4. For duty of city manager as executive head of certain enumerated departments, see Charter, Art. X, § 7. For authority of city manager to assign clerks, etc., to work in any department of the city, see Charter, Art. XXIII, § 1. For provision prohibiting political activity or contributions on part of city manager, see Charter, Art. XXIII, § 25.
The office of chief innovation officer is created. This office shall have assigned to it such duties and responsibilities as the city manager may direct, including leading the organization's innovation and performance efforts. Innovation efforts include introduction of transformative processes and/or new tools that have the potential to increase the quality, effectiveness and reach of city services. Performance efforts include collecting and interpreting data to determine progress towards achieving the city's priorities.
(Ord. 5969 § 2, 2021)
A. 
The information technology department is created and shall provide advice and assistance regarding information technology, information systems, technical support, applications integration and support, wireless communications support, and upgrading and maintenance of the city's technology infrastructure.
B. 
The director of information technology shall be the head of the information services department and shall be an officer of the city. The city manager shall have the authority to appoint, subject to council approval, a director of finance and information technology to be the head for the department of administrative services-finance and the information technology department.
(Prior code § 2-21.1; Ord. 4970 § 1, 1991; Ord. 5674 § 4, 2009; Ord. 5980 § 1, 2021)
The city clerk, for the purposes of this chapter, shall be the head of the city clerk's division.
(Prior code § 2-22)
[1]
For charter provisions as to city clerk generally, see Charter, Art. IV, § 1. As to election of city clerk, see Charter, Art. V, §§ 1 to 6. As to term of city clerk, see Charter, Art. V, § 6. As to combining office of city assessor with the office of city clerk, see Charter, Art. VI, § 5, subsection 5. As to powers and duties of city clerk relative to city council, see Charter, Art. VI, § 19.
The city treasurer, for the purposes of this chapter, shall be the head of the treasurer's division.
(Prior code § 2-23)
[1]
For charter provisions as to city treasurer generally, see Charter, Art. IV, § 1. As to election of city treasurer, see Charter, Art. V, §§ 1 to 5. As to term of city treasurer, see Charter, Art. V, § 6. As to duties of city treasurer generally, see Charter, Art. XI, § 2.
A. 
The city attorney, for the purposes of this chapter, shall be the head of the legal division and shall appoint and remove all assistants and deputies in the division, subject to the approval of the council.
B. 
One or more deputy city attorneys designated by the city attorney shall be ex officio city prosecutors. They shall have charge of the prosecution of all criminal cases which are violations of the City Charter and city ordinances and such misdemeanor violations of the laws of the state as may be assigned to them by the city attorney.
(Prior code § 2-24)
[1]
For charter provisions as to city attorney generally, see Charter, Art. IV, § 1. As to appointment of city attorney, see Charter, Art. VI, § 5, subsection 5. See in particular, Charter, Art. VIII, §§ 1 to 4 for full treatment of charter provisions as to city attorney.
The civil service commission shall be the head of the civil service division and shall appoint and remove all subordinates in such division, as provided by Article XXIV of the City Charter. All other divisions shall accept the signature of the chief examiner as authenticating the acts of the commission.
(Prior code § 2-25)
[1]
For charter provisions as to civil service and civil service commission generally, see Charter, Art. XXIV, §§ 1 to 13.
The office of director of planning is created. For the purposes of this chapter, the director of planning shall be the head of the planning division. He or she shall advise the city planning commission and the council as to all matters arising under Article XV of the City Charter, and shall have such other powers and duties as the council shall prescribe.
(Prior code § 2-26)
A. 
Created. The internal audit division is created and shall be a part of the department of administrative services finance or the management services department, as designated by the city manager. The head of the internal audit division shall report directly to the director of finance, unless the city manager designates the internal audit division to be placed under the direction of the management services department, with a secondary and independent duty to report to the audit committee as set forth herein. The internal audit division shall prepare an annual work plan based on an assessment of relative risk. The audit committee shall, under the direction of the city council, review and recommend to the city manager the annual work plan and priorities of the internal audit division and may from time to time direct inquiry to the internal audit division within the scope of its duties, and receive any responses as the audit committee may require. All full time employees of the internal audit division shall be hired through the appropriate city recruitment process and shall be classified positions.
B. 
Duties––Generally. The internal audit division shall have authority to conduct financial and performance audits of all departments, offices, boards, commissions, activities, and programs of the city in order to determine both independently and objectively whether:
1. 
Activities and programs being implemented have been appropriately authorized and are being conducted and funds expended in compliance with applicable laws;
2. 
The department and/or staff are acquiring, managing, protecting and using its resources, including public funds, personnel, property, equipment, and space economically, efficiently, equitably, and effectively and in a manner consistent with the objectives intended by the City Charter or code, state law or applicable federal law or regulation;
3. 
The city, programs, activities, functions, or policies are effective, including the identification of any causes of inefficiencies or uneconomical practices;
4. 
The desired result or benefits are being achieved;
5. 
Financial and other reports are being provided that disclose fairly, accurately, and fully all information required by law, to ascertain the nature and scope of programs and activities, and to establish a proper basis for evaluating the programs and activities including the collection of, accounting for, and depositing of, revenues and other resources;
6. 
Management has established adequate operating and administrative procedures and practices, systems or accounting internal control systems and internal management controls; and
7. 
Indications of fraud, abuse or illegal acts are valid and need further investigation.
C. 
Internal Audit Qualifications. Internal audit staff shall possess adequate professional proficiency, demonstrated by relevant certification, such as certified internal auditor (CIA). certified public accountant (CPA), or certified government auditing professional (CGAP) and maintain professional competency. Internal auditors shall have no authority or responsibility for the activities audited. Audits shall be conducted in accordance with recognized government auditing standards.
D. 
Reporting Requirement. The head of the internal audit division shall render and deliver final reports of his or her audits or investigations to the city manager, with simultaneous delivery of copies of such reports to the city council, director of administrative services-finance, the audit committee, and the department director responsible for the area audited, except the audit committee may, with the approval of the city council, direct that any final report not be distributed to the director of finance and/or the city manager. Internal audit division staff shall meet regularly with the audit committee to review the audit priorities, annual work plan and audit project results. The internal audit division shall not publicly disclose any information received during an audit or any completed audit that is deemed confidential in nature by any local, state or federal law or regulation.
E. 
Access to Information.
1. 
The city employees and officers shall allow inspection of all property, equipment and facilities within their custody, and furnish to the internal audit division with unrestricted access to employees, information and records (including electronic/computerized data) within their custody regarding powers, duties, activities, organization, property, financial transactions, contracts and methods of business required to conduct an audit or otherwise perform audit duties authorized under this section.
2. 
All contractors, subcontractors, vendors or entities doing business with the city, for consideration received, shall provide the internal audit division staff access to the contractually related financial and performance-related records; property, equipment and services purchased in whole, or in part, with governmental funds.
(Ord. 5864 § 1, 2015; Ord. 5969 § 3. 2021; Ord. 5980 § 2, 2021)