Note: For charter provisions as to appointments and removal
of division heads, subordinate officers, etc., generally by city manager
and division heads, see Charter, Art. IV, § 4. As to department
of city government generally, see Charter, Art. X, §§ 1
to 7. As to enumeration of departments, see Charter, Art. X, § 1.
As to duty of city manager as executive head of certain departments,
see Charter, Art. X, § 7.
For charter provisions as to department of general government,
see Charter, Art. X, § 2.
The department of general government shall be composed of the
divisions enumerated in this chapter.
(Prior code § 2-19)
The city manager, for the purposes of this chapter, shall be
the head of the general administration division.
(Prior code § 2-20)
[1]
For charter provisions as to city manager generally, see Charter, Art. IV, § 1. As to appointment of city manager by city council, see Charter, Art. VI, § 5, subsection 5. See in particular, Charter, Art. IX, §§ 1 to 3 for full treatment of charter provisions as to city manager. As to assistant city manager, see Charter, Art. IX, § 4. For duty of city manager as executive head of certain enumerated departments, see Charter, Art. X, § 7. For authority of city manager to assign clerks, etc., to work in any department of the city, see Charter, Art. XXIII, § 1. For provision prohibiting political activity or contributions on part of city manager, see Charter, Art. XXIII, § 25.
The office of deputy city manager is created. This office shall
have assigned to it such duties and responsibilities as the city manager
may direct. This office shall be a part of the general administration
division.
(Prior code § 2-20.1)
The office of chief innovation officer is created. This office
shall have assigned to it such duties and responsibilities as the
city manager may direct, including leading the organization's innovation
and performance efforts. Innovation efforts include introduction of
transformative processes and/or new tools that have the potential
to increase the quality, effectiveness and reach of city services.
Performance efforts include collecting and interpreting data to determine
progress towards achieving the city's priorities.
(Ord. 5969 § 2, 2021)
A.
The
information technology department is created and shall provide advice
and assistance regarding information technology, information systems,
technical support, applications integration and support, wireless
communications support, and upgrading and maintenance of the city's
technology infrastructure.
B.
The
director of information technology shall be the head of the information
services department and shall be an officer of the city. The city
manager shall have the authority to appoint, subject to council approval,
a director of finance and information technology to be the head for
the department of administrative services-finance and the information
technology department.
(Prior code § 2-21.1; Ord. 4970 § 1, 1991; Ord. 5674 § 4, 2009; Ord. 5980 § 1, 2021)
The city clerk, for the purposes of this chapter, shall be the
head of the city clerk's division.
(Prior code § 2-22)
[1]
For charter provisions as to city clerk generally, see Charter, Art. IV, § 1. As to election of city clerk, see Charter, Art. V, §§ 1 to 6. As to term of city clerk, see Charter, Art. V, § 6. As to combining office of city assessor with the office of city clerk, see Charter, Art. VI, § 5, subsection 5. As to powers and duties of city clerk relative to city council, see Charter, Art. VI, § 19.
The city treasurer, for the purposes of this chapter, shall
be the head of the treasurer's division.
(Prior code § 2-23)
A.
The
city attorney, for the purposes of this chapter, shall be the head
of the legal division and shall appoint and remove all assistants
and deputies in the division, subject to the approval of the council.
B.
One
or more deputy city attorneys designated by the city attorney shall
be ex officio city prosecutors. They shall have charge of the prosecution
of all criminal cases which are violations of the City Charter and
city ordinances and such misdemeanor violations of the laws of the
state as may be assigned to them by the city attorney.
(Prior code § 2-24)
The civil service commission shall be the head of the civil
service division and shall appoint and remove all subordinates in
such division, as provided by Article XXIV of the City Charter. All
other divisions shall accept the signature of the chief examiner as
authenticating the acts of the commission.
(Prior code § 2-25)
[1]
For charter provisions as to civil service and civil service
commission generally, see Charter, Art. XXIV, §§ 1
to 13.
The office of director of planning is created. For the purposes
of this chapter, the director of planning shall be the head of the
planning division. He or she shall advise the city planning commission
and the council as to all matters arising under Article XV of the
City Charter, and shall have such other powers and duties as the council
shall prescribe.
(Prior code § 2-26)
A.
Created.
The internal audit division is created and shall be a part of the
department of administrative services finance or the management services
department, as designated by the city manager. The head of the internal
audit division shall report directly to the director of finance, unless
the city manager designates the internal audit division to be placed
under the direction of the management services department, with a
secondary and independent duty to report to the audit committee as
set forth herein. The internal audit division shall prepare an annual
work plan based on an assessment of relative risk. The audit committee
shall, under the direction of the city council, review and recommend
to the city manager the annual work plan and priorities of the internal
audit division and may from time to time direct inquiry to the internal
audit division within the scope of its duties, and receive any responses
as the audit committee may require. All full time employees of the
internal audit division shall be hired through the appropriate city
recruitment process and shall be classified positions.
B.
Duties––Generally.
The internal audit division shall have authority to conduct financial
and performance audits of all departments, offices, boards, commissions,
activities, and programs of the city in order to determine both independently
and objectively whether:
1.
Activities
and programs being implemented have been appropriately authorized
and are being conducted and funds expended in compliance with applicable
laws;
2.
The
department and/or staff are acquiring, managing, protecting and using
its resources, including public funds, personnel, property, equipment,
and space economically, efficiently, equitably, and effectively and
in a manner consistent with the objectives intended by the City Charter
or code, state law or applicable federal law or regulation;
3.
The
city, programs, activities, functions, or policies are effective,
including the identification of any causes of inefficiencies or uneconomical
practices;
4.
The
desired result or benefits are being achieved;
5.
Financial
and other reports are being provided that disclose fairly, accurately,
and fully all information required by law, to ascertain the nature
and scope of programs and activities, and to establish a proper basis
for evaluating the programs and activities including the collection
of, accounting for, and depositing of, revenues and other resources;
6.
Management
has established adequate operating and administrative procedures and
practices, systems or accounting internal control systems and internal
management controls; and
7.
Indications
of fraud, abuse or illegal acts are valid and need further investigation.
C.
Internal
Audit Qualifications. Internal audit staff shall possess adequate
professional proficiency, demonstrated by relevant certification,
such as certified internal auditor (CIA). certified public accountant
(CPA), or certified government auditing professional (CGAP) and maintain
professional competency. Internal auditors shall have no authority
or responsibility for the activities audited. Audits shall be conducted
in accordance with recognized government auditing standards.
D.
Reporting
Requirement. The head of the internal audit division shall render
and deliver final reports of his or her audits or investigations to
the city manager, with simultaneous delivery of copies of such reports
to the city council, director of administrative services-finance,
the audit committee, and the department director responsible for the
area audited, except the audit committee may, with the approval of
the city council, direct that any final report not be distributed
to the director of finance and/or the city manager. Internal audit
division staff shall meet regularly with the audit committee to review
the audit priorities, annual work plan and audit project results.
The internal audit division shall not publicly disclose any information
received during an audit or any completed audit that is deemed confidential
in nature by any local, state or federal law or regulation.
E.
Access
to Information.
1.
The
city employees and officers shall allow inspection of all property,
equipment and facilities within their custody, and furnish to the
internal audit division with unrestricted access to employees, information
and records (including electronic/computerized data) within their
custody regarding powers, duties, activities, organization, property,
financial transactions, contracts and methods of business required
to conduct an audit or otherwise perform audit duties authorized under
this section.
2.
All
contractors, subcontractors, vendors or entities doing business with
the city, for consideration received, shall provide the internal audit
division staff access to the contractually related financial and performance-related
records; property, equipment and services purchased in whole, or in
part, with governmental funds.
(Ord. 5864 § 1, 2015; Ord. 5969 § 3. 2021; Ord. 5980 § 2, 2021)
