There are seven city volunteer committees. The names of these committees are the:
A. 
Planning commission.
B. 
Design review board.
C. 
Parks advisory committee.
D. 
Traffic and public safety committee.
E. 
Budget committee.
F. 
Library board.
G. 
Public art committee.
Additional city volunteer committees can be created if approved by the city manager and city council. All committees shall adhere to the city rules governing citizen volunteer committees.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015; Ord. 495 § 1, 2016)
Committee memberships shall consist of not less than five members and not more than nine members. Exceptions may be approved by council. Prospective members shall make application to the city staff in the manner and by the deadline so announced. With the consent of council, the mayor appoints members of commissions and committees established by ordinance or resolution.
A. 
General Restrictions on Membership. Committee members shall not be officers, agents or employees of the city. The maximum number of committees upon which one member may serve is one committee plus the budget committee.
B. 
Design Review Board Membership Requirements. A minimum of three design review board members shall have experience in landscape design, architecture, engineering, construction, finance, or the development industry. The remaining members may be from the general public.
If the city council is unable to fill a minimum of three positions for the design review board meeting the experience listed above, the city may contract for the services of a design professional as deemed necessary by the city council or the director of economic and community development, though a quorum of design review board voting members must exist. A design professional may be retained on a professional services agreement that may be terminated upon the appointment of a design review board member for that design position. A retained design professional will be a consultant to the design review board and the director of economic and community development, but will not be a voting member of the design review board. Design review application fees will include consultant costs. Design review consultants will be paid a professional hourly rate agreed upon by contract between the consultant and the city.
C. 
Budget Committee Membership Requirements. The budget committee shall consist of the members of city council and a number, equal to the number of members of the city council, of electors of the city appointed by the city council; if there are electors fewer than the number required, the city council and the electors who are willing to serve shall be the budget committee; and if there are no electors willing to serve, the city council shall be the budget committee.
1. 
Budget Committee Change in Number of Members of City Council. If the number of members of the city council is reduced or increased by law or charter amendment, the city council of the city shall reduce or increase the number of appointive members of the budget committee so that the number of members of the budget committee shall be equal to but not greater than the number of members of the city council. To effect a reduction, the city council of the city may remove such number of appointive members as necessary. The removals shall be made so that the number remaining will be divided into three equal or approximately equal groups as to terms. In case of an increase, additional appointive members shall be appointed for such terms so that they, together with the members previously appointed, will be divided into three equal or approximately equal groups as to terms.
D. 
Public Art Committee Membership. During predetermined occasions, such as public art juries, the public art committee may request a larger, limited-duration subcommittee.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015; Ord. 484 § 1, 2015; Ord. 495 § 1, 2016; Ord. 553 § 1, 2021; Ord. 595, 11/4/2025)
Committee members shall reside within the city of Happy Valley and shall have been residents for one calendar year preceding the date of their appointment. To maintain committee membership, the member must be a resident. If a member moves out of the city, their seat will be declared vacant.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015)
No less than two, and no more than four, members of the library board shall reside within the area of the Happy Valley Library service population that is outside the city limits. The remainder of the library board members shall reside within the city of Happy Valley and shall have been residents for one calendar year preceding the date of their appointment.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015; Ord. 535 § 1, 2018)
Members of committees serve as volunteers and do not receive compensation.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015)
A. 
The terms of office for the planning commission, design review board, parks advisory committee, traffic and public safety committee, library board, and public art committee shall be for two years. Terms of office shall be staggered with approximately half of the committee members being appointed to terms expiring on even numbered years, and half the committee members being appointed to terms expiring on odd numbered years. The terms of office for the budget committee shall be for three years. The terms shall be staggered so that one-third or approximately one-third of the terms of the appointive members ends each year.
B. 
Members may apply for re-appointment to all committees with the exception of the budget committee up to four times but cannot serve for more than eight consecutive years. Re-appointment shall be made by the mayor with council consent. Budget committee members may apply for re-appointment one time but cannot serve more than six consecutive years.
C. 
Any vacancy occurring during a term shall be filled by appointment by the mayor with council consent. Members may be removed by the mayor with the council consent.
D. 
Members may continue to serve on their committee at the discretion of the mayor with council consent in the event that special circumstances exist.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015; Ord. 485 § 1, 2015; Ord. 495 § 1, 2016)
A. 
General Officers and Duties. The officers of each committee shall be a chairperson and a vice chairperson.
1. 
Chairperson. Each committee shall elect a chairperson. The chairperson shall preside at all meetings of their respective committee. Each chairperson shall hold their position for a term of two years. Once a chairperson has served in that capacity for two years, they cannot be selected to serve as chairperson again until an additional two years have passed for the same committee.
2. 
Vice Chairperson. Each committee shall elect a vice chairperson. The vice chairperson shall preside over meetings in the absence of the chairperson.
B. 
Budget Committee Officers and Duties. The budget committee shall have in addition to the chairperson and vice chairperson an official record keeper.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015)
Each committee shall serve in an advisory capacity to the city council in their respective scope as defined in the committee's by-laws and in concert with the city council's mission statement. Each committee shall communicate those recommendations upon which they reach consensus to the city council for consideration. Each committee member is required to adhere to the city rules governing city volunteer committees.
A. 
Planning Commission Powers and Duties.
1. 
The planning commission is charged with the express duty of administering and enforcing the land development ordinances of the city and shall have the powers and duties set forth in such ordinances and govern themselves accordingly. In addition, the planning commission is charged with the duties given and powers provided as set forth in Oregon Revised Statutes Chapter 227 as may be applicable to planning commissions so formed, and in particular those enumerated in ORS Section 227.090. At all times such commission shall act in a manner consistent with the laws of the United States, the state of Oregon, and the charter and ordinances of the city. The planning commission shall make its decisions in accordance with the rules and regulations set forth in the city's land development ordinance.
2. 
The planning commission shall act as the urban forest board, in an advisory capacity to the city council, through the planning department unless otherwise deemed by city council in the following areas:
a. 
Determination of urban forest needs and recommendation of programs and ordinances to meet identified need.
b. 
Recommendations for the annual urban forest budget expenditures.
c. 
Recommendations for the implementation of the city of Happy Valley's urban forestry plan.
d. 
Recommendations on long-range planning for the urban forest.
e. 
Organization and administration of special city events such as Arbor Day plantings, Earth Day events, or other events approved by city council. Volunteers may be recruited as needed.
f. 
Organization and administration of special city programs such as the heritage tree program, tree education program, tree planting and maintenance programs and achieving and maintaining Tree City USA status, or other programs approved by council. Volunteers may be recruited as needed.
B. 
Design Review Board Powers and Duties.
1. 
The design review board will administer and enforce the land development ordinances of the city and is delegated the powers and duties set forth in those ordinances. In addition, the board has the powers and duties of ORS Chapter 227 applicable to design review boards. The design review board must make its decisions in accordance with state and federal law and the city land development code.
2. 
The design review board will serve as expert professional advisors to aid in the review of certain development applications which will be processed in accordance with the administrative procedures and design review regulations in the city development code.
3. 
The design review board will review the following:
a. 
Design review type III applications.
C. 
Parks Advisory Committee Powers and Duties. The parks advisory committee shall serve in an advisory capacity to the city council, unless otherwise deemed by city council, in the following areas:
1. 
The improvement of playgrounds, recreation facilities, and other places as outlined in the Happy Valley Parks Master Plan.
2. 
Consider means of bringing parks, trails and open spaces inside the city limits up to an acceptable standard, as outlined in the Happy Valley Parks Master Plan.
3. 
Recommendations to the city council on long-range planning for parks in accordance with the Happy Valley Parks Master Plan.
4. 
Review and recommend contract terms regarding maintenance and operation for parks and recreation services as necessary. Make recommendations to city council.
5. 
Give due attention and study to recreation and park services as they affect the welfare of residents of the city of Happy Valley.
6. 
Perform other park duties as assigned by city council.
The advisory committee may make and establish such rules and regulations as are necessary for their government and procedure, consistent with the city charter, city ordinances and directives of city council.
D. 
Traffic and Public Safety Committee Powers and Duties. The traffic and public safety committee shall act in an advisory capacity to the city council in the creation, development and implementation of official traffic and public safety activities. The powers and duties of this committee shall include the following:
1. 
Develop and recommend coordinated traffic safety and public safety programs.
2. 
Recommend traffic safety and public safety priorities for the city.
3. 
Review and recommend project applications for funding.
4. 
Provide research and information to the city on matters related to traffic and public safety.
5. 
Promote public acceptance of city traffic and public safety programs.
6. 
Foster public knowledge and support of traffic law enforcement, public safety, and traffic engineering problems and needs.
7. 
Perform other duties as assigned by city council.
E. 
Budget Committee Powers and Duties. The budget committee shall approve the proposed budget for the ensuing year in compliance with the local budget law of the state of Oregon which is presently identified as ORS 294.305 to 294.520, 294.555 and 294.565.
F. 
Library Board Powers and Duties. The library board shall act in an advisory capacity to the city council in the creation, development and implementation of library programs and activities including, but not limited to:
1. 
Recommendation of programming.
2. 
Representation within the community.
3. 
Reconsideration of materials.
G. 
Public Art Committee. The public art committee shall act in an advisory capacity to the city council in the creation, development and implementation of official public art activities, selection, and programming. The powers and duties of the committee shall include the following:
1. 
Recommendation of a long-term public art vision for the city.
2. 
Review and recommend art applications for selection/admission into municipal exhibitions and programs.
3. 
Promote public engagement in city art programs.
4. 
Foster public appreciation and support of art both in public and private spaces.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015; Ord. 495 § 1, 2016; Ord. 526 § 1, 2017; Ord. 534 § 1, 2017)
A. 
Meetings for each committee shall be held on a regular basis or as needed as established by each respective committee. All meetings shall be posted on the city's website and shall be open to the public.
B. 
A quorum shall exist when a majority of the voting members of the committee are present.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015)
The staff liaison for each committee shall report to council annually chronicling the activities and achievements of that committee for the preceding twelve-month period. Each committee liaison shall establish their reporting date and reserve time for council presentation through the agenda request process.
(Ord. 410 § 2, 2011; Ord. 475 § 1, 2015)