The purchasing agent, or designee, shall have the duties and powers prescribed for county purchasing agents by the provisions of Section 25500 of the Government Code and the Public Contracts Code of the State of California, the County Charter, this article and by resolution of the board of supervisors and shall administer the procurement services division of the department of administrative services in an efficient and economical manner.
(Prior code § 2.400; Ord. 5933-B § 4, 2018; Ord. 6336-B, 8/19/2025)
Subject to policies and procedural direction by the board of supervisors and county executive, the purchasing agent or designee shall:
A. 
Purchase, rent or lease for the county and its offices all personal property.
B. 
Sell, lease, trade or otherwise dispose of personal property that has been found not to be required for public use.
C. 
Engage independent contractors to perform services for the county and its offices.
D. 
Perform such other services as the board of supervisors or county executive may direct.
(Prior code § 2.410; Ord. 5006-B, 1999)
The purchasing agent or designee shall make purchases, leases, rentals and contracts only upon proper request. The head of any county department or office is authorized to submit requisitions for purchases, leases, rentals and contracts for his or her department or office and to delegate such authority to one or more of his or her deputies or assistants by filing written authorization with the procurement division.
(Prior code § 2.420; Ord. 5006-B, 1999; Ord. 5909-B § 1, 2018)
The responsibility for determining that funds are properly budgeted and available for any purchase shall belong to each department head submitting the request. The department head by submitting the request certifies that he or she is the official authorized to obligate those funds for the purpose stated in the request. Delegation of this duty by a department head does not relieve the department head from this responsibility.
(Prior code § 2.430; Ord. 5006-B, 1999; Ord. 5909-B § 2, 2018)
A. 
The purchasing agent shall draft a policy, which sets forth the rules and regulations to achieve the intent of this article. Upon approval by the board of supervisors, the rules and regulations contained in the policy shall have the same force and effect as this article. All provisions of the policy shall be subject to modification by the board of supervisors through adoption of a resolution. The purchasing agent shall also develop procedures to implement this article and the policy as he or she deems necessary.
B. 
Placer County Preference. Pursuant to Section 608(a) of the Placer County Charter and, in part, in recognition of the sales tax that is apportioned to Placer County as a result of sales made by businesses located within the county, a local preference credit of five percent, but not cumulatively greater than $5,000, for Placer County businesses shall be permitted when evaluating bids for supplies, equipment and materials and personal services, unless otherwise prohibited by law.
For purchases or contracts made pursuant to a qualification-based selection, including, but not limited to, contracts covered by the Little Brooks Act, Government Code, Title I Division 5, Chapter 10, Sections 4525 through 4529.5 a five percent preference will be applied to the local firm's score.
For the purpose of this section, a local business qualifying for local vendor preference must meet all of the following criteria:
1. 
The local business shall have established a place of business within Placer County at least six months prior to the close of the bids.
2. 
If state sales tax is applicable to the purchase, the local business must possess a valid resale license from the State Franchise Tax Board evidencing the business' local address within Placer County.
Local businesses who wish to receive this preference shall be required to submit a statement which demonstrates compliance with the provisions of this section. The statement shall be in a format prescribed by the county procurement division and shall be signed under penalty of perjury. Any person, firm, corporation or entity intentionally submitting false information to the county in an attempt to qualify for local preference may be prohibited from bidding on Placer County products and services.
(Prior code § 2.440; Ord. 5006-B, 1999; Ord. 5706-B § 1, 2013; Ord. 5909-B § 3, 2018)
A. 
Whenever the head of any county department determines that any item of county personal property in his or her possession or under his or her control is no longer needed for the use of his or her department, such department head may determine whether such item is required for use by another department, and if found to be needed for use by another department, it shall be delivered into the possession, or placed under the control, of the head of such other department. If found not to be required for use by another department, the item shall be surrendered to the purchasing agent, or designee who may sell, lease, transfer, donate, dispose of or exchange such item in the manner provided by law or as directed by resolution of the board of supervisors.
B. 
If any item of county personal property is found to be no longer required for use by a county department and is also found to have no resale value, the purchasing agent may direct that such item be disposed of or destroyed.
C. 
If any item of county personal property is found to be no longer required for use by a county department the purchasing agent may sell, lease or donate such item to a nonprofit corporation established for charitable or educational purposes or another governmental jurisdiction unless otherwise prohibited by law.
D. 
No officer, agent or employee of the county assigned to the purchasing function or responsible for surplus declarations or having privileged information regarding the item or equipment or the value thereof which is not available to all prospective bidders, shall either directly or indirectly submit a bid, or purchase unneeded or surplus county personal property.
(Prior code § 2.460; Ord. 5006-B, 1999; Ord. 5909-B § 4, 2018)
The purchasing agent or designee may organize standards committees as needed to establish standards with respect to the type, design, quality, or brand of a certain item or group of related items or services purchases or leased by the county. The membership of a standards committee shall be the purchasing agent, the county executive and the head of each county department which is a primary user of the item or group of items for which the committee is appointed. Any member of the committee may act through an appointed representative.
(Prior code § 2.470)