The personnel officer shall maintain a service or roster card
for each employee in the service of the City showing the name, title
of position held, the department to which assigned, changes in employment
status, and such other information as may be considered pertinent.
Every appointment, transfer, promotion, demotion, change of
salary rate, and any other temporary or permanent change in status
of employees shall be reported to the personnel officer in such manner
as he may prescribe and receive his prior approval, before final action
is taken.
Roster cards shall be kept permanently. All examination papers
concerning which there are no legal proceedings commenced or pending,
may be destroyed by the Chief Examiner or personnel officer of the
City of Stockton, one year or more after such examination is held,
provided that the personnel officer shall retain on file one sample
examination paper from such examination for a period of five years,
and upon the expiration of said period of five years, each of said
sample examination papers may be destroyed. All other records relating
to personnel, including correspondence, applications and reports may
be destroyed after five years pursuant to the Government Code of the
State of California.
The Commission shall investigate and report annually to the
legislative body of the City concerning the administrative needs of
the service, the personnel, the positions in the service and the compensation
provided therefor, the examinations held by the Commission, the appointments
made, service ratings and removals in the Civil Service, the operation
of the rules of the Commission and recommendations for promoting efficiency
and economy in the service, with details of expenditure and progress
of work. The legislative body of the City may require a report from
said Commission at any time respecting any matter within the scope
of its duties hereunder. The records of the Commission shall be open
to public inspection by any citizen under reasonable supervision.
