The words and terms defined in this section shall have the following meanings in this chapter and in any other ordinance classifying and fixing the salaries and compensation or authorizing the employment of personnel in any department or office of the City.
"Allocation"
means the official determination of the class in which a position shall be deemed to exist and the assignment of an individual position to an appropriate class.
"Anniversary date"
means the existing anniversary date for present officers and employees, and the first date of the month following date of employment of subsequent officers and employees unless the employment begins on the first day of the month in which case day of employment applies.
"Base pay"
means the minimum compensation regularly payable to an employee as set forth in the current salary resolution or ordinance at the time that added compensation is paid under this chapter, but shall not include overtime, expenses, hazardous duty pay (motorcycle), service betterment pay, or any other allowance added to the base pay.
"City service" or "service of the City"
means all positions in all departments as herein defined, that are subject to control and regulation by the City Council.
"Class" or "class of positions"
means a definitely recognized kind of employment in the City service designated to embrace all positions having duties and responsibilities sufficiently similar so that the same requirements as to education, experience, knowledge and ability may be demanded of incumbents and so the same schedule of compensation may be made to apply with equity.
"Classified service"
means all positions in the City service except those specifically placed in the exempt service.
"Compensation"
means the salary, wages, allowance, and all other forms of valuable consideration earned by or paid to any employee by reason of service in any position, but does not include any allowance authorized and incurred as incidents to employment.
"Continuous service"
means employment with the City without break or interruption; in computing continuous service for the purposes of this chapter, neither military leaves nor leaves of absence on account of illness, whether with or without pay, shall be construed as a break in employment or service. Other absences aggregating in excess of 90 days in any period of 12 months, including layoffs on account of lack of work, lack of funds, or abolishment of positions shall be construed as breaking "continuous service."
"Employee"
means a person legally occupying a position in the City service.
"Exempt service"
means all positions of elective and appointive officials specifically designated by the City Council to be exempt from the classification plan.
"Position"
means a group of current duties and responsibilities assigned or delegated by competent authority, requiring the full or part-time services of one person.
"Reallocation"
means a reassignment or change in allocation of any individual position by raising it to a higher class, reducing it to a lower class, or moving it to another class at the same level on the basis of substantial changes in the kind, difficulty or responsibility of duties performed in such a position.
"Title," "class title" or "title of class"
means the designation given to or name applied to a class or to each position allocated to the class and to the legally appointed incumbent of each position allocated to the class. Its meaning is set forth in the corresponding definition and the class specification, and it is always to be used and understood in that sense, even though it may, previously have had a broader, narrower or different significance.
(Ord. 2906 §2, 1963; Ord. 3654 §1, 1974)
A. 
No person shall be hereafter employed in or appointed to any position requiring full-time or part-time service, and which position is included in the classified plan for which a class specification exists establishing desirable qualifications, unless said person possesses in full the desirable qualifications prescribed for that class; provided, however, if qualified persons cannot be recruited, the City Administrator, with the approval of the Council, shall authorize the appointment of persons having less than the desirable qualifications.
B. 
In the event an employee entering upon City employment is found to possess extraordinary qualifications for a position through former training and/or experience, the City Administrator with the approval of the Council, may authorize the employment at any step of the appropriate salary range above Step "A." In such event, the employee shall serve a probationary period as elsewhere provided but he or she shall not succeed to the next higher step in the pay range until he or she has completed one continuous year of service in the step at which he or she entered, and upon written recommendation of the department head to the City Administrator as provided in Section 3.04.070.C; provided, that department heads may at any time be advanced to a step other than the next succeeding step upon recommendation of the City Administrator and concurrence by the City Council, and provided further that in the event the City Administrator fails or refuses to make such recommendation, the Council may, by four-fifths (4/5) vote, advance such department head to a step other than such next succeeding step, and this chapter shall be deemed to be retroactive in its operation to January 1, 1965.
(Ord. 2906, 1963; Ord. 3030, 1965; Ord. 3849, 1976)
A. 
The provisions of this chapter shall apply to both the unclassified and classified services except as the unclassified service is exempt by the Charter.
B. 
The classification of positions for the purposes of this chapter shall be as contained in the official book of class specifications. The official book of specifications shall be maintained by the City Administrator or Personnel Officer.
C. 
The classification of positions may be amended by the addition, division, consolidation or abolishment of classes on recommendation of the City Administrator and adoption by the City Council.
(Ord. 2906 §4, 1963)
Each position shall be allocated to its appropriate class on the basis of duties and responsibilities. The present allocation of positions may be changed by the City Administrator provided the proposed change conforms with this chapter, with the established classification plan, and with the approved budget.
(Ord. 2906 §5, 1963)
A. 
Provision is hereby made for trainee-level positions in the unclassified service of the City. Such positions may be utilized temporarily only in lieu of filling regular authorized full-time and/or permanent part-time vacancies in either the classified or the unclassified service. Trainee appointments may be made upon the recommendation of the Personnel Director and approval of the City Administrator for periods of one year or less.
B. 
Positions may be filled at the trainee level only by persons who possess or will gain during the period of their appointment the minimum qualifications for regular appointment. Such trainees must, however, qualify for regular or permanent part-time employment as provided elsewhere in this chapter. A trainee who fails to so qualify will be terminated upon or before the expiration of the appointment.
C. 
The intent of the trainee provision is to provide entry level employment opportunities in the City service in furtherance of positive employee development and affirmative action.
D. 
Trainee-level positions shall be compensated at a rate not to exceed 80% of the wage rate established by ordinance or resolution for the appropriate regular position. Trainee responsibilities shall be those outlined in substance on the appropriate regular position job descriptions recognizing, however, that employee development and skills acquisition are involved.
(Ord. 3780, 1975)
The title of the class to which any position is allocated shall be used in all official personnel records and in all official personnel transactions of the City.
(Ord. 2906 §6, 1963)
A. 
The salaries or rates of compensation prescribed are fixed on the basis of full-time service in full-time positions, unless otherwise designated.
B. 
The rates of pay prescribed shall be deemed to include pay in every form, except for necessary expenses authorized and incurred incident to employment, or except as herein provided.
C. 
The letters A, B, C, D and E, respectively, denote the various steps in the pay range. The entrance step shall be A, except as provided in Section 3.04.030. Advancement to the second higher step above the entrance step shall be made upon successful completion of a probationary period of six months, and on the basis of a written recommendation by the department head to the City Administrator. Thereafter, advancement to higher salary range steps shall be made on the basis of a written recommendation by the department head to the City Administrator, following the completion of a year of service in the lower step of the range.
D. 
Where a salary range for a given class or for several classes is revised upward or downward, the incumbents of positions in classes affected shall have their existing salary adjusted to the same relative step in the new salary range.
(Ord. 2906 §7, 1963)
A. 
Subject to the provisions of this chapter, the salary ranges set out in this chapter shall be applicable to all positions allocated to classes listed in this chapter. From and after the date the ordinance codified in this chapter becomes effective, each employee in the City service shall be paid the salary or compensation for services rendered in behalf of the City in accordance with the salary range prescribed for the class of position to which his or her position is allocated.
B. 
Persons who are employees on the effective date of the ordinance codified in this chapter shall be allocated to the class and position deemed proper and shall be placed at a salary step in the applicable salary range, all in accordance with a resolution of the City Council.
(Ord. 2906 §8, 1963)
In case of the promotion of any employee in the City service to a position in a class with a higher salary range, such employee shall be entitled to receive the rate of compensation in the entrance step of the class to which he or she has been promoted, provided that in the event such employee possesses extraordinary qualifications through long tenure and previous experience in his or her department, the City Administrator may, with the approval of the City Council, authorize the promotion of such employee to be at any step other than such entrance step. In cases where the salary range overlaps, promotion shall be effected at the next higher step in the range of the new class.
(Ord. 2906 §9(a), 1963; Ord. 2913 §1, 1963)
In the case of the demotion of any employee in the City service to a class with a lower salary range, such employee shall be entitled to retain the salary step in the lower range corresponding to that which he or she was receiving in the higher class before such demotion; in such cases the employee shall retain his or her original anniversary date.
(Ord. 2906 §9(b), 1963; Ord. 2913 §1, 1963)
In the case of the transfer of any employee from one position to another in the same class, or to another class to which the same salary range is applicable, the employee shall remain at the same salary step and shall retain his or her original anniversary date.
(Ord. 2906 §9(c), 1963; Ord. 2913 §1, 1963)
At any time the City Administrator, upon the recommendation of the department head and Personnel Director, may order any member of the Police or Fire Department holding a lower rank therein to serve as an acting officer of a higher rank and may order that he or she be paid the compensation of such higher rank which duties he or she is to perform, and thereupon he or she shall be paid the compensation of such higher officer or rank so long as he or she performs duties as such; provided, however, that such appointment as an acting higher officer can be made only when a vacancy exists in the higher position or when the person holding the higher rank is absent on extended leave due to illness or occupational accident or injury. While acting in such higher office, all of the aforementioned members of the Police Department or Fire Department shall have the duties and shall exercise the powers of the office which they are designated to fill as acting officer.
(Ord. 3833, 1976)
The enactment of the ordinance codified in this chapter shall not affect the compensation of those employees who at the time the ordinance codified in this chapter is adopted are receiving in excess of the maximum step in the range for their respective classes, and such employees may continue to receive such compensation.
(Ord. 2906 §10, 1963)
Whenever an employee accepts work under a different class of position or in exempt series in the City service, the character and nature of which work is similar and the responsibilities are equal or superior to the work such employee has been performing, and later returns to his or her former position, his or her term of employment under such different class of position shall apply on and be added to his or her term of service in the former class upon his or her return to same, provided his or her employment in the City service has been continuous from the date on which the employee accepts work in such different class.
(Ord. 2906 §11, 1963)
A. 
Hourly employee defined. "Hourly employee" means an employee in the unclassified service, who works either full-time or part-time, so long as the number of hours worked is less than 1,000 hours in any City fiscal year.
B. 
Annual hourly limitation. The hour limitation for hourly employees set forth in subsection A above shall be computed on the basis of all employment for the City, including employment for different City departments occurring within the same fiscal year. When and as determined appropriate by the City Administrator and upon the recommendation of a Department Head, the City Administrator may, in writing, waive this annual hourly limitation stated herein for specific projects or operational needs of known duration.
C. 
Hourly employee compensation and benefits. The actual compensation for hourly employees shall be determined as provided in the City's official salary schedules. Hourly employees shall only be entitled to the compensation or benefits provided for in this section, or as provided in an applicable, duly approved collective bargaining agreement between the City and a recognized employee organization, or as mandated by State or Federal laws.
(Ord. 3267, 1968; Ord. 3925 §1, 1977; Ord. 5413, 2007)
A. 
Unclassified part-time employee defined. A part-time employee category in the unclassified service is established. An "unclassified part-time employee" means an employee who occupies a position officially authorized by the City Council to work at least 20 hours but not more than 30 hours in any calendar week.
B. 
Compensation. Unclassified part-time employees shall be compensated at an hourly rate, as provided in the City's official salary schedules.
C. 
Step raises. Unclassified part-time employees are eligible for step increases under the same terms and conditions that apply to full-time employees except that the period of employment required for advancement from one salary step to the next salary step shall be the number of hours equivalent to one year of full-time employment as defined by Section 3.08.030.
D. 
Benefits. Unclassified part-time employees shall be entitled to and shall receive the benefits set forth in a duly approved collective bargaining agreement with a recognized employee organization which is applicable to the position which they hold. In the event that an unclassified part-time employee is not covered by a collective bargaining agreement, the unclassified part-time employee shall receive:
1. 
The benefits, except for sick and vacation leave, applicable to a full-time position in the same classification, prorated to the percent of time the unclassified part-time employee is regularly scheduled to work, rounded up to the nearest 10%.
2. 
Sick and vacation leave, prorated to the percent of time the unclassified part-time employee actually works, rounded up to the nearest 10%.
E. 
Retirement benefits. Part-time unclassified employees shall be eligible for retirement benefits and shall contribute to the retirement fund as set forth by the State Public Employees Retirement System.
(Ord. 3493 §2, 1971; Ord. 5413, 2007)
All salaries and compensation herein provided shall be paid biweekly unless otherwise provided by ordinance, provided that employees who may be hired on occasional or emergency work shall be entitled to receive their salaries or wages on the completion of the work for which they were hired.
(Ord. 3866, 1976)
In keeping with the philosophy that the City should be a model employer and provide good salaries and benefits for all employees; and in order to provide understandable methods of salary setting which will result in compensation reasonable to employees, management and taxpayers, the salary administration policies and procedures for the City shall be as provided in Sections 3.04.220 to 3.04.240, inclusive of this chapter.
(Ord. 3357 §1, 1969)
The compensation plan of the City shall be established and maintained so as to:
A. 
Enable the City to attract and retain competent employees;
B. 
Provide for equitable monetary recognition of differences in duties and responsibilities between classes of positions; and
C. 
Provide logical relationships to salaries paid for comparable work in appropriate areas in both public and private employment.
(Ord. 3357 §2, 1969)
A. 
Management compensation plan. As provided in Section 1211 of the City Charter, a Management Compensation Plan consists of the application of those salary and fringe benefit policies provided by ordinance, resolution or administrative procedure to management employees.
B. 
Management employee defined. "Management employees" mean City officers, department heads, other management employees designated as such by the City Administrator with the approval of the City Council, and professional attorneys, which shall be those employees appointed by the City Attorney as his or her deputies or assistants.
C. 
Purpose of management compensation plan. The creation of this plan is intended to encourage the development of professional management skills in the City service, responsive to the policies of the City Council, the direction of the City Administrator and the City Attorney, and the needs of the citizenry. It is also intended to provide a reasonable degree of security to such employees.
D. 
Exemptions from certain pays. Employees designated as management are exempt from over-time and stand-by pay, as defined by this code, unless otherwise authorized by the City Council.
(Ord. 3654 §2, 1974; Ord. 5413, 2007)
Changes occur in the organization structure of the City and important changes occur in the demands for certain skills. Many of these changes take place gradually. Consideration shall be given to the following factors, among others, in determining the appropriateness of the compensation for a given classification:
A. 
Experience required;
B. 
Education and training required;
C. 
Complexity of work involved;
D. 
Responsibility assigned;
E. 
Public contacts involved;
F. 
Supervision received and exercised;
G. 
Special skills required;
H. 
Employee turn-over, recruitment difficulties, quality and quantity of job applicants;
I. 
The ability of the City to pay.
(Ord. 3654, 1974; Ord. 3357, 1969)